Project management basics variations and change control
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The document outlines the basics of project management in the construction industry, focusing on managing variations and change control. It emphasizes the importance of contracts, the definition of variations, and the procedures for logging and approving changes. Additionally, it highlights the need for a variation log to accurately track changes and ensure effective project delivery.
Project management basics variations and change control
- 1. Project Management Basics Managing Variations & Change Control in the Construction Industry Promenade Projects
- 2. Workshop Introduction • What is our job? ▫ to add value • What is Project Management? ▫ “a temporary group activity designed to produce a unique product, service or result”
- 3. The Contract • What forms a contract? ▫ offer, acceptance, consideration • Why is the contract so important? ▫ “produce a unique product, service or result” • What is in the contract? ▫ what documents form the contract
- 4. Project Management Workshops • First in a series of workshops dealing with elements of project management and our developing procedures ▫ Reporting, Project Start Up, Document Control & Filing, Delay & Disruption, Cost Value Reconciliation (CVR), Purchasing …….. • And anything else we want to include
- 5. Project Management Basics Managing Variations & Change Control in the Construction Industry Promenade Projects
- 6. What is a variation ? • Variation means any change (additions or omissions) to the Works, the timescale in which the works are completed and the order or way in which the works are to be completed. And • Which is instructed or approved as a variation under the clause in the contract dealing with Variations to the contract.
- 7. Change Control Managing change is both an opportunity and a risk and is key to the successful delivery of projects - financial and programme
- 8. Acceptance of Variations Who can issue Instructions? ▫ Only take instructions from the person / company we are in contract with ▫ Ask yourself “Who pays us?” Who can receive Instructions? ▫ Project Manager
- 9. Acceptance of Variations How are Instructions issued? ▫ Only take instructions in writing ▫ If an instruction isn’t in writing, write it yourself - C.V.I’s and confirm it with the person issuing it
- 10. Logging Variations Recording Variations ▫ Keep a record and log all variations ▫ Start and maintain a Variation Log Why log a change? ▫ A variation log enables accurate production of Applications / Invoices (stage payments)
- 11. Variation Log Contents ▫ Item # (Co) ▫ Authorisation ▫ Date received ▫ Description (brief) ▫ Value (and % complete, current value) ▫ Effect on Programme
- 12. Variation Issues • Use your judgement • Assessing the variation ▫ For value and risk to the programme • Revisions to the programme • Variations are generally not paid on a time & material basis, they are paid in accordance with the contract T&Cs
- 13. Actions • To create and maintain a variation log • Variation Logs to be updated weekly and included in company and client weekly reports
- 14. Wrap Up • Variations are both Risk and Opportunity • A variation log enables accurate production of Applications / Invoices (stage payments) • This process assists us in adding value to projects, developing opportunities and minimising risks
- 15. Thanks Thank you and see you next time Promenade Projects