Project Management power point presentation.pptx
- 1. UN WOMEN Staff Capacity Building Project Implemented by ARWEO Afghanistan Rehabilitation and Women Education Organization Project Management Training
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- 4. Training Regulations Phone off Active Listening No Smoking Raising ideas Concern Raising Group Activities
- 6. Introduction of the trainer and trainees
- 7. Circulating Pre-test and attendance sheet among Participants
- 8. Day -1 Project Management Training 8
- 9. Introduction to the Training Project Management
- 10. At the end of the training the participants will be able to know What is project. Meaning and definition of project. What is project management. Definition of project management. Life cycle of project management. Different stages of a project. The success of the project. Objectives 10
- 11. The word project management came from the Latin word ‘Projectum’, from the Latin verb ‘Proicese’ ( to throw something forward). Which in turns come from ‘Pro’ which denote something that proceeds the action of the next part of the word Meaning of Project
- 12. Definition of Project Project is a combination of interrelated activities with well defined objectives to be completed in a specific time period. Project is something special which is different from routine and regular activities 12
- 13. Definitions of Project Management According to Harrison; Project is a non routine no repetitive, one-off undertaking, with well defined time financial and technical performance goals. According to Project Management Institute (PMI): Project can be defined as a temporary endeavor undertaken to accomplish a unique objective at goal. 13
- 14. Examples of different kinds projects o Construction of a house. o Writing a book. o Building a dam. o Introducing a new product in the market. o Construction of a new bridge over a river. o A politician contesting an election. o Capacity building project for staff. o Community Based Education( CBE) project. 14
- 15. Difference between Project and regular Operations Project: • One time • Use of wide variety of Skills • Use of Special Purpose and equipments for short duration • No revenue during project Regular Operation: • Repetitive • Limited skills • Equipments are in continuous use • Revenues are there 15
- 16. • Well defined objectives • Uniqueness ( Non-Routine Activities) • Complexity ( Demands team work) • Life Cycle • Risks and Uncertainty • Change ( In response to environment) • Non-recurring duration of activities • Uncertain completion of deadlines Characteristics of Project
- 17. Con.. • Involves resources • Optimality • Multidisciplinary and interdependency • Forecasting • Definite time limit • Conflicts for resources • Performance measurement 17
- 18. • Based on the type of activity. • Based on the location of the project. • Based on completion time. • Based on ownership. • Based on size of project. • Based on project needs. Taxonomy of Projects 18
- 19. • Construction Projects • Research Projects • Re engineering Projects • Procurement Projects • Business Implementation Projects • Non-Profit Project • Profit Projects Types of Projects 19
- 20. What is Project Management Life Cycle? 20 Each of these stages is critical for the successful completion of a project and provides clear guidelines and checkpoints to ensure that the project’s objectives are met efficiently and effectively.
- 21. Project Management Life Cycle: It refers to the sequence of stages or phases a project undergoes from Initiation to completion. It provides a structured framework for organizing and managing a project’s various tasks, resources, and timelines. The PMLC is essential for ensuring that projects are planned, executed, and closed systematically, focusing on meeting defined objectives within set constraints, such as time, cost, and scope. Con… 21
- 22. Divide the Participants in to 4 groups ask them to explain each stage by each group Call the group leader to explain Group Activity 22
- 23. Day -2 Project Management Training 23
- 24. Initiation: where the project’s goals, stakeholders, and feasibility are identified. Planning: during which detailed plans concerning resources, timelines, and actions are crafted Execution: where the plans are put into action and project deliverables are produced Monitoring and Controlling: to ensure the project stays on track and adjustments are made as necessary Closing: where the project is formally completed, deliverables are handed over, and post-project evaluations are conducted. The typical phases in the project management lifecycle 24
- 25. Project initiation is the first Project Management life cycle phase, where the project starts. It overviews the project and the strategies required to attain desired results. It is the phase where the feasibility and business value of the project are determined. The project manager starts a meeting to understand the client and stakeholders’ requirements, goals, and objectives. It is essential to go into minute details to understand the project better. Upon deciding to proceed, the project can move on to the next step: assembling a project team Con… 25
- 26. The Project Charter is considered to be the most important document of any project as it comprises: • Business vision and mission • Project goals and benefits • List of stakeholders • Scope of the Project • Project deliverables • Risks associated with the project • Project budget and resources Con… 26
- 27. Con… 27
- 28. • Undertake a Feasibility Study In the initial stage, it is essential to understand the project’s feasibility. See if the project is viable from the economic, legal, operational, and technical aspects. Identifying problems will help you analyze whether you can solve issues with appropriate solutions. • Identify the Project Scope Identifying the project scope involves defining the project’s length, breadth, and depth. On the other hand, it’s equally essential to outline functions, deadlines, tasks, features, and services. Con… 28
- 29. • Identify the Project Deliverable The next step is to outline the project deliverables upon identifying the project scope. The project deliverables include defining the product or services needed. • Identification of Project Stakeholders A thorough identification of project stakeholders is essential. Meeting with team members and experts to identify project stakeholders is better. Documentation of relevant information on stakeholders and their impact on the successful completion of the project is required. Con… 29
- 30. • Develop a Business Case Before developing a business case, check whether the essential pillars of the project, such as feasibility, scope, and identification of stakeholders, are in place. The very next step is to come up with a full-fledged business case. Creating a statement of work (SoW) and forming a team to wrap up the project initiation phase. Con… 30
- 31. A lot of planning related to the project takes place during this phase. On defining project objectives, it is time to develop a project plan for everyone to follow. The planning phase frames plans that help guide your team through the implementation and closing phases. The program created at this point will help you manage cost, quality, risk, changes, and time. The project plan should include all the essential details related to the project goals and objectives and how to achieve them. It is the most complex phase in which project managers handle operational requirements, design limitations, and functional requirements. Project Planning 31
- 32. The project planning phase includes the following components: Con… 32
- 33. • Creating a Project Plan A project plan is a blueprint of the entire project. A well-designed project plan should determine the list of activities, the time frame, dependencies, constraints involved, and potential risks. It assists the project manager in streamlining operations to meet the end objective and tracking progress by making appropriate decisions at the right time. • Creating a Resource Plan The resource plan provides information about various resource levels required to accomplish a project. A well-documented plan specifies the labor and materials to complete a project. Resources used should have relevant project management expertise. Con… 33
- 34. • Budget Estimation Framing a financial plan helps you to set the budget and deliver project deliverables without exceeding it. The final budget plan lists expenses on material, labor, and equipment. Creating a budget plan will help the team and the project managers monitor and control the costs throughout the Project Management life cycle. • Gathering Resources Gathering resources is essential to project planning as it helps monitor the project’s quality level. It is not enough to assemble a well-balanced team from internal and external resources. Resources like equipment, money, software solutions, and the workplace should be given to complete the assigned tasks Con… 34
- 35. • Anticipating Risks and Potential Quality Roadblocks: The risk plan will help you identify risks and mitigate them. It will comprise all the potential risks, the order of severity, and preventive actions to track it. Once threats are under control, delivering the project on time is possible, adhering to quality. Con… 35
- 36. Project execution is the phase where project-related processes are implemented, tasks are assigned, and resources are allocated. The method also involves building deliverables and satisfying customer requirements. Project managers or team leaders accomplish the task through resource allocation and keeping the team members focused. The team involved will create project deliverables and seek to achieve project goals and objectives as outlined in the project plan. This phase determines whether your project will succeed or not. The success of the project mainly depends on the project execution phase. The final project deliverable also takes shape during the project execution phase. Project Execution 36
- 37. There are a lot of essential things that are taken care of during the execution phase. Listed below are a few of them: Con… 37
- 38. • Reporting Progress of a Project During the project execution phase, it is essential to get regular project updates as they provide the required information and even identify the issues. • Hold Regular Meetings Before you kick off a project meeting, be clear about the agenda and inform team members of the meeting well in advance. If communication is timely and straightforward, the productivity of ongoing projects and those in the pipeline will not be affected. • Manage Problems Problems within the project are bound to occur. Issues such as time management, quality management, and a weakening in the team’s morale can hinder the success of a project. So make sure all problems are solved in the beginning Con… 38
- 39. The monitoring and control phase measures the project’s performance and track progress. It is implemented during the execution phase. The main goal of this phase is to check whether everything aligns with the project management plan, especially concerning financial parameters and timelines. The project manager is responsible for making necessary adjustments related to resource allocation and ensuring that everything is on track. A project manager may conduct review meetings and get regular performance reports to aid this. Monitoring project activity after the project execution phase will allow the project manager to take corrective actions. Meanwhile, considering the quality of work will also help to make the necessary improvements. Keeping an eye on the budget will help to avoid unnecessary expenses and resources. Project Monitoring and Control 39
- 40. With much time and effort invested in project planning, it is often forgotten that the final phase of the project management life cycle is equally important. The project closure phase represents the final phase of the project management life cycle, also known as the “follow-up” phase. Around this time, the final product is ready for delivery. Here, the main focus of the project manager and the team should be on product release and product delivery. In this stage, all the activities related to the project are wrapped up. The closure phase is not necessarily after a successful completion phase alone. Sometimes, a project may have to be closed due to project failure. Upon project completion and timely delivery to clients, the project manager’s role is to highlight strengths, list the takeaways of the project, identify the ambiguities, and suggest how they could be rectified for future projects. Taking time to recognize the strengths and weaknesses will help to handle projects with more dedication, which builds the project manager’s credibility. Project Closure 40
- 41. Divide the participants in to 4 groups Ask them to make a plan for your favorite project Call the group leader to present Group Activity 41
- 43. Post-Test 43
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