Project Prioritization And Selection Powerpoint Presentation Slides
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This document discusses various techniques for prioritizing projects and tasks, including lean prioritization, MoSCoW prioritization, Kano model analysis, RICE scoring, and ICE scoring. It provides examples and explanations of how each technique works and compares their suitability for different types of projects. The goal is to help companies effectively manage workloads, meet deadlines, and focus resources on the most important tasks and projects. Implementing prioritization is expected to increase productivity, revenues, client satisfaction, and team communication. Metrics like a project task list and management dashboard are proposed to track progress.
Project Prioritization And Selection Powerpoint Presentation Slides
- 1. Project Prioritization and Selection Your C ompany N ame
- 2. Agenda of Prioritization Techniques 2 Help the company to manage the team’s workload and hit deadlines Identify most important tasks and spend more time, energy and attention on the right things Add Text Here Add Text Here
- 3. Table of Content 3 Current Situation Analysis • Company’s Productivity and Revenues for 5 Years • Project Completion Gantt Chart Need for Prioritizing Tasks? Prioritization Techniques Model • Lean Prioritization • MoSCoW Prioritization Technique • Kano Model • RICE Scoring • ICE Scoring Model Why is Prioritization a Challenge for the Company? Comparison of Prioritization Techniques Impact of Using Prioritization Techniques in Business Company Performance Metrics • Project Task List on the Basis of Priority • Project Management Dashboard Tool 01 02 03 04 05 06 07
- 4. Current Situation Analysis 4 ➢ Company’s Productivity and Revenues for 5 Years 01 ➢ Project Completion Gantt Chart
- 5. Company’s Productivity and Revenues for 5 Years 5 This graph provides the company’s revenues and productivity for 5 years and showing a decrease in the company’s growth. 0 20 40 60 80 100 120 140 160 180 200 0 20 40 60 80 100 120 140 2016 2017 2018 2019 2020 Total output in 00’s units Amount in $ millions Years Revenue Productivity Key Insights: Company’s productivity has been reduced by 26% since 2017 Company’s revenue has been decreased to $65 billion in 2020 Add Text Here Add Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 6. Project Completion Gantt Chart 6 This graph shows the project completion status wherein their completion and delay to completion are evaluated in weeks. 0 1 2 3 4 5 6 7 8 Project 1 Project 2 Project 3 Project 4 Completed (in weeks) Delay to completion (in weeks) o In 2020, project 1, 3 and 4 are getting delayed by 3 weeks, 2 weeks, and 4 weeks respectively o Add Text Here o Add Text Here Key Insights: This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
- 8. Need for Prioritizing Tasks 8 This slide consists of the need for prioritizing tasks in the business such as unachievable targets, project failure, poor resource allocation, etc. in revenues due to unachievable targets 26% 26% of projects fail due to changing project scope & requirements and regular breakdown in communications 57% 57% since focus is on less value added services instead of the important ones Poor Resource Allocation This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Add Text Here
- 9. Why is Prioritization a Challenge for the Company? 9 03
- 10. Why is Prioritization a Challenge for Company? 10 This slide consists of the challenges faced by the company such as wastage of resources, poorly defined goals, lack of communication, etc. along with their solutions. Challenges ➢ 80% Wastage of Resource since resources were used on least important projects ➢ 76% of projects have poorly defined goals, which leads to confusion and chaos within the team ➢ 57% of projects fail due to lack of communication ➢ Add Text Here ➢ Add Text Here Solutions ➢ Clearly prioritizing the list of projects and allocate the resources effectively during implementation ➢ Hold a kickoff meeting with the team members and use planning software and team-collaboration apps to define goals precisely ➢ Provide clear directions and feedback on the performance and incorporate team activities to foster teamwork and good communication ➢ Add Text Here ➢ Add Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 11. Prioritization Techniques Model 11 04 ➢ MoSCoW Prioritization Technique ➢ Lean Prioritization ➢ MoSCoW Prioritization Technique ➢ MoSCoW Prioritization Technique ➢ MoSCoW Prioritization Technique
- 12. Lean Prioritization (2x2 matrix) Technique This slide consists of the 2x2 matrix which focuses on the value and effort concept used to feature prioritization in project management. 03 01 02 Priority Priority Priority D A E C B Low High Low High Effort Degree of impact /Return Key Insights: Focus on Projects A, C, E immediately Plan for Project D Reconsider if project B is still viable option Add Text Here Add Text Here Low priority Reconsider Just Do It Complex but worthwhile Project E E Project A A Project B B Project D D Project C C This slide is 100% editable. Adapt it to your needs and capture your audience's attention. • Most common axes are efforts vs. impact • Other axes include risk, speed, profitability, etc 12
- 13. MoSCoW Prioritization Technique (1/2) 13 This slide consists of the MoSCoW technique which focuses on must, should, could, and would method to categorize projects based on the list of requirements, ideas, etc. Must Have Should have Could have Will not have ➢ Fundamental Requirements ➢ Minimum Usable Subset ➢ Add Text Here ➢ Add Text Here ➢ Important Requirements ➢ Need to have ➢ Add Text Here ➢ Add Text Here ➢ Negotiable requirements ➢ Nice to have ➢ Add Text Here ➢ Add Text Here ➢ Non-value adding requirements ➢ Not required now, may be later ➢ Add Text Here ➢ Add Text Here Feature A Feature B Feature C Feature D M o S C o W Key Insights: ➢ Feature A is a non-negotiable and satisfying feature and a project will fail without them. ➢ Feature B is of high priority but not critical to launching, thus occupy 2nd place in the priority list. ➢ Feature C is not necessary but desirable ➢ Feature D will not be implemented in the current release. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 14. MoSCoW Prioritization Technique (2/2) 14 Wont’t Have Could Have Should Have Must Have Project goal and scope Milestone and major deliverables Work Breakdown structure Budget Your Text Here Your Text Here Your Text Here Your Text Here Requirement This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This table consists of the MoSCoW technique which focuses on must, should, could, and would method to categorize projects based on the list of requirements.
- 15. Kano Model Analysis (1/2) 15 This slide consists of the Kano model analysis which helps the company to improve customer satisfaction and encourage them to be more strategic about the features included in product and services. High Customer Satisfaction Low Absent Product Function Fully Implemented Attribute 1 is a basic feature that a customer expect in a product or service Attribute 3 increases the customer’s enjoyment of the product or service Attribute 2 is the surprise element that boosts the product’s competitive edge and makes customers delighted Key Insights: Attribute 2 Attribute 3 Attribute 1 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 16. This slide consists of the Kano model analysis which helps the company to identify customer requirements and satisfy such requirements. + - + - ➢ Customer Satisfaction Surveys ➢ Add Text Here One Dimensional ➢ Customer Attrition Analysis ➢ Add Text Here Must be’s ➢ Customer Loyalty Programs ➢ Add Text Here Delighters Kano Model Analysis (2/2) This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 16
- 17. RICE Scoring System (1/2) 17 This slide consists of the RICE scoring system for prioritization in project management which focuses on four factors to evaluate each project idea by reach, impact, confidence, and effort. Project Name Reach (number of customers will this impact) Impact (how much will this impact on customer) Confidence (about reach, impact and effort) Effort (how many “person- months” will this take) RICE score Project 1 450 3 100% 2 675 Project 2 2,000 1 80% 4 400 Project 3 800 2 50% 1 800 ➢ Impact- 3 for “massive impact”, 2 for “high”, 1 for “medium”, 0.5 for “low”, and finally 0.25 for “minimal” ➢ Confidence- 100% is “high confidence”, 80% is “medium”, 50% is “low” › Project 3 has the highest score of 800, which means that its total impact per time worked is the highest › Add Text Here › Add Text Here Key Insights: This slide is 100% editable. Adapt it to your needs and capture your audience's attention. NOTE: Scoring System for
- 18. Reach Impact Confidence Effort Score 1000 2 50 60 17 500 1 90 90 5 6000 3 80 40 360 4500 0.25 80 120 8 500 3 95 15 95 RICE Scoring System (2/2) 18 This slide consists of the RICE scoring system for prioritization in project management which focuses on four factors to evaluate each project idea by reach, impact, confidence, and effort. Auto Suggest transactions Get approval from client of proposal and feature to be implemented Budget warning Quick file sharing with link Add text here Tasks This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 19. ICE Scoring Model (1/2) 19 This slide consists of the ICE scoring model which evaluates every feature with impact, confidence, and ease and gets the score. 7 6 5 210 9 7 2 126 8 5 4 160 Impact (Impact of this idea on goal) Confidence (certainty of the success of this project) Ease (difficulty in developing the project) Impact Confidence Ease ICE score Project Name Project 2 Project 1 Project 3 ➢ Project 1 has the highest score of 210, thus it is on the top of the priority list. ➢ Text Here ➢ Text Here Key Insights Scoring System for NOTE: ➢ Impact- 1 for “tiny impact”, 10 for “huge impact” ➢ Confidence- 1 for “very risky project”, 10 for “completely safe” ➢ Ease- 1 for “very difficult”, 10 for “super simple” This slide is 100% editable. Adapt it to your needs and capture your audience's attention. ➢ Text Here
- 20. ICE Scoring Model (2/2) This slide consists of the tasks which a company needs to perform and choose the model based on the priority by using the ICE score model. Impact Confidence Ease Score 7 8 6 336 1 2 3 6 8 4 4 128 X X X X X X X X X X X X Get approval from the client of proposal and features to be implemented 01 02 Build new software to target inactive users 03 Redesign flow of new users to boost conversions 04 Add Text Here 05 Add Text Here 06 Add Text Here Tasks Key Insights: Task 1 has the highest score thus will be the first one on the priority list Add Text Here Add Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 20
- 22. Comparison of Prioritization Techniques 22 This slide consists of the dashboard of the project task along with the workload, time spent, completed, in progress and not started tasks. Techniques Simple Data- Driven Tech Balanced For Mature Projects For New Projects Add Text Here ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Lean Prioritization MoSCoW Kano Add Text Here Add Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Rice Add Text Here ICE
- 23. Impact of Using Prioritization Techniques in Business 23 06
- 24. Impact of Using Prioritization Techniques in Business 24 53% 38% of clients are satisfied since projects are completed on time and there is an increase in the company’s productivity 53% in revenues due to proper planning and defined goals 38% which will encourage the members to communicate openly with the leaders about the projects Introducing Project Management Software Text here Add Text Here This slide consists of the impact of prioritizing tasks in the business such as increased revenues, satisfied clients, better team management, etc.
- 25. Company Performance Metrics 25 07 ➢ Project Management Dashboard Tool ➢ Project Task List on the Basis of Priority
- 26. Project Task List Jan 1, 2020 Jan 29, 2020 Feb 26, 2020 Mar 26, 2020 Project 1 Task 1 Description Task 2 Description Project 2 Task 1 Title Task 2 Title Project 3 Task A Task B Task C Project Task List on the Basis of Priority 26 This slide consists of the dashboard of the project task list along with the priority list, start date, end date, and actual end date. Project Task Priority Start Plan End Actual End %Complete Project Start Days to Start Complete Incomplete Add Text Here Plan Days Project 1 Task 1 Description High 1/5/2020 1/15/2020 1/15/2020 1/1/2020 4 5 5 0 10 Task 2 Description Medium 1/10/2020 1/17/2020 1/23/2020 1/1/2020 9 7 0 6 7 Project 2 Task 1 Title Low 2/15/2020 2/28/2020 3/10/2020 1/1/2020 45 3.9 9.1 10 13 Task 2 Title High 1/7/2020 2/1/2020 2/5/2020 1/1/2020 6 12.5 12.5 4 25 Project 3 Task A Low 2/15/2020 2/18/2020 1/1/2020 45 0.9 2.1 0 3 Task B Low 2/25/2020 3/17/2020 1/1/2020 55 0 10 0 10 Task C Low 3/10/2020 3/22/2020 1/1/2020 68 0 12 0 12 1/1/2020 0 0 0 0 0 1/1/2020 0 0 0 0 0 Project Start 1/1/2020 Complete Incomplete Add Text Here 50% 100% 30% 50% 30% This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 27. Project Management Dashboard Tool 27 This slide consists of the dashboard of the project task along with the workload, time spent, completed, in progress and not started tasks. Summary Project Time Cost Workload Tasks Progress Project 1 8 24% Project 2 8 44% Project 3 13 46% Project 4 5 56% Project 5 3 66% Project 6 7 78% Project 7 7 75% Project 8 12 66% Project 9 10 10% Project 10 4 6% Tasks Workload Time Created vs. Completed Spent Time on Projects Completed Not started In Progress 29 55 16 0 6 12 18 24 30 Project 1 Project 2 Project 3 Project 4 Project 5 Project 6 Project 7 Project 8 Project 9 Completed Remaining Overdue 52% 73% 21% 100 75 50 25 0 25 50 75 100 Slippage Actual completion Planned Completion Behind Ahead 0 20 40 60 80 100 120 10-21- 2020 10-23- 2020 10-25- 2020 11-02- 2020 11-06- 2020 Created Completed Task Type This Month Project Name 1 Project Name 2 Project Name 3 Project Name 4 Project Name 5 All Other Projects 28% 23% 20% 20% 5%4% This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
- 28. 28 Additional
- 29. Our Mission 29 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Vision This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Mission This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Goal
- 30. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Designation This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Designation Name Here Name Here Our Team 30
- 31. About Us 31 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Preferred by Many This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Target Audiences This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Value Clients
- 32. Stacked Bar 9 15 18 20 21 22 25 30 34 10 15 17 23 26 31 34 37 40 5 15 25 35 45 55 65 Profit (Million dollars) Text Here Text Here Product 01 Product 02 32
- 33. Column Chart 33 Text Here Text Here 2017 2018 2019 2020 0 1 2 3 4 5 7 6 8 9 10 Product 01 Product 02
- 34. Our Goal 34 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Goal 01 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Goal 02 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Goal 03 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Goal 04
- 35. Timeline This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here 2020 2019 2018 2017 2016 2015 2020 35
- 36. Financial 36 Minimum 10% This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Medium 30% This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Maximum 60% This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 37. Thanks for Watching! Email Address emailaddress123@gmail.com Address # street number, city, state Contact Number 0123456789 37