Purpose of meetings
Meetings serve several key purposes: sharing information and ideas, building relationships, providing inspiration or education, and allowing for decision-making and negotiation. Meetings allow for the exchange of information, status updates, and the generation of new ideas as groups can create more options than individuals. They also provide an opportunity to strengthen relationships through discussion and by allowing others to speak first. Meetings can inspire through motivational talks or by sharing wins. Education of others internally on new projects is another goal. Decision-making benefits from in-person discussion, but only if attendees are prepared. Negotiation meetings allow convincing others through listening, focusing on the bigger picture over specific issues, and asking questions.
Purpose of meetings
- 1. PURPOSE OF MEETINGS INFORMATION EXCHANGE OR SHARING INFORMATION IDEA GENERATION RELATIONSHIPS INSPIRATION EDUCATING OTHERS NEGOTIATING DECISION MAKING
- 2. Sharing Information OR Information Exchange Meetings are all about that communication. A lot of information is shared in any organization Information sharing meetings can also be simple status update meetings
- 3. Idea generation The reason that groups are smarter than the smartest person in the group is because groups create more options. Many of the best ideas did not walk into the meetings because they are created during the meetings
- 4. Relationships The purpose of meeting is not just to share information or make decisions meetings can also be about something building relationships. If you want better teamwork, you need to help people build relationships. Instead of giving your opinion allow others to talk first
- 5. Inspiration Meetings don’t have to be dull and dry. Motivational talks sharing results and wins have a great impact like: “talent wins games, but team work and intelligence wins championships” Michael Jordan
- 6. Educating others The purpose can also be to educate others. This can be internal meeting to prepare a team on a new project.
- 7. Decision making:- This is an excellent reason to run meetings because you get a chance to talk about your project face to face. This is an excellent reason to run meetings because you get a chance to talk about your project face to face. We can only take right decisions if attendants come prepared If not than decision making meetings often end up being time wasters
- 8. Negotiating:- Sales meetings or meetings where you need to convince another department or co-worker about your ideas and suggestions. How you can negotiate? Listen to other party both can help each other Don’t get stuck on specific issue leave it to discuss at the end when you have a bigger overview of the deal. Ask questions if you need more information.