References (Captions)
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This document discusses how to add captions and cross-references in Microsoft Word. It explains that captions describe images and other objects, and can be inserted by selecting an object and adding a caption. Cross-references allow referring to captions, headings, tables, and other items by number or label, and are automatically updated if the referenced content moves. The document provides steps for inserting captions and cross-references in Word.
References (Captions)
- 1. Captions
- 2. • Add a caption to a pictures or other image. • A caption is a line of text that appears below or above an object to describe it. • Now for inserting caption for an image, add an image, select the image, navigate to References tab and click Insert Caption.
- 3. It will bring-up Caption dialog, under Options you can choose different Label, as we are captioning image, we have chosen Figure. From Position you can select where the caption will appear either on the top of the item or below. If you want to create a new caption label, click New Label button and enter an appropriate name for it. Click OK to continue.
- 4. EXAMPLE
- 5. Refer to items such as headings, figures, and tables by inserting a cross reference such as “See Table 6 below” or “Turn to Page 8” Cross references are automatically updated if the content is moved to another location. By default, cross references are inserted as hyperlinks. For inserting Cross-References in Word you need to caption every image. Cross- References would only be inserted, if you have used Word features to insert headings, bookmarks, captions, etc in your document. So if you have created headings, footnotes, page number, etc by yourself then you will not be able to cross-refer them.
- 6. Now move the insert cursor where you want to insert Cross-Reference, click Cross-Reference in Captions group.
- 7. Upon click, Cross-reference dialog will appear, under Reference type choose the type of the reference; Headings, Bookmarks, Endnotes, Figure, etc. From Insert Reference to select the desired option from the drop-down list. Enable Insert as hyperlink and click Insert.
- 8. As we have selected Heading Text from reference to, it will insert the heading which will be referring to the main heading. It has also created an hyperlink with the main heading, upon clicking link it will lead you to referred heading.
- 9. Now for inserting Cross-Reference for an image, select the text where you want to insert cross-reference and move to cross-reference dialog. From Reference Type, select Figure. Under For which caption, select the caption of the desired figure and click Insert.
- 10. Insert a Table of figures into the document. A table figures includes a list of all the figures, tables, or equations in the document.
- 11. Update the Table of figures to include all of the entries in the document.