Request For Quotation (Rfq)
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The document discusses key aspects of the request for quotation (RFQ) process in SAP, including: 1) A collective number is used to link multiple RFQs and can contain up to 10 alphanumeric characters. 2) One-time vendors, also called CpD vendors, are approached only once or rarely without creating a full master record; their address and bank details are entered only in documents. 3) Quotations do not need separate plants entered if the same quotation will be used across plants. RFQ and quotation documents are the same in SAP. 4) An info record can be automatically created from a quotation by setting the info update indicator in item details. Rejection letters can be sent
Request For Quotation (Rfq)
- 1. Request for quotation (RFQ) First step for external procurement process is making a RFQ.
- 2. Collective number Collective number is used for linking various RFQ created Collective number can be given in the header data of RFQ Collective number is a alpha numeric key Collective number can be maximum ten digits.
- 3. One time vendor One time vendor is also called CpD vendor We approach one time vendors with request for quotation for supply only once or very rarely One time vendor account is used to account several vendors who are not regular for the organization to avoid creating unnecessary master records for them
- 4. One time vendor Address and bank details of one time vendor to be entered in documents only and not in vendor master records Address of one time vendor is required to be entered in purchase document if these vendors are used any time later. If we make the vendor name as search item we can also make one time vendor subject to vendor evaluations.
- 5. Quotation While entering quotation if we do not enter plant in the first page, we can use the same quotation for other plants also RFQ and Quotation are same documents in the SAP system
- 6. Info record An info record can be created automatically from quotation Set the info update indicator in the item details, for auto updating of info record. (double click on material)
- 7. Rejection letter to vendor Set rejection indicator for the quotation which does not suit your requirement Send the rejection letter to the vendor
- 8. ME41 – Create RFQ ME42 – Change RFQ ME43 – Display RFQ
- 9. ME47 – Maintain quotations ME49 – Price comparison list ME9A – Print rejection letter