Revised initial presentation j & k 14.01.2022
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National Productivity Council (NPC) presented their proposal to conduct a manpower audit of 10 government departments in Jammu and Kashmir. NPC outlined their experience conducting similar studies, proposed methodology, and 12-month timeframe. The study would assess manpower availability, optimize requirements, suggest restructuring and cadre reviews. NPC's approach includes functional analysis, work studies, and extrapolating norms. Regular progress reports and a final report with recommendations will be provided. Cooperation from departments is expected to provide data and participate in meetings.
Revised initial presentation j & k 14.01.2022
- 1. National Productivity Council 1 Manpower Audit of Ten Government Departments in UT of Jammu & Kashmir National Productivity Council, (Under Ministry of Commerce & Industry, GoI) 5-6 Institutional Area , Lodi Road, New Delhi Presented by
- 2. National Productivity Council Flow of Presentation About National Productivity Council Manpower Availability and Experience of NPC Scope & Terms of Reference for proposed study Approach & Methodology for the proposed study Time Frame required to execute the study Questions & Answers 2
- 3. National Productivity Council ABOUT NPC Premier Management Consultancy Organization providing services in varied techno-managerial fields. Mandate to promote productivity consciousness for socio economic development through productivity promotion and dissemination through Consultancy, Research and Training activities. NPC represents Govt. of India in Tokyo based Asian Productivity Organization (APO). Pan-India Presence HQ, Delhi 1 Regional Directorates 12 AIP Institute, Chennai 1 3
- 4. National Productivity Council About NPC • Apex body for enhancing Productivity, established in 1958 based on recommendations of Productivity delegation to Japan headed by Dr Vikram Sarabhai. • Autonomous, registered society comes under Department for Promotion of Industry & Internal Trade (DPIIT), Ministry of Commerce and Industry • Not-For-Profit, Tri-partite organization • Governing Body has equal representation from Employer Associations, Employee Unions, Representatives of Government of India and nominated members from professional bodies and institutions. National Productivity Council 4
- 5. National Productivity Council Shri Piyush Goyal, Hon’ble Minister of Commerce & Industry President of NPC Shri Anurag Jain, IAS Secretary, Dept for Promotion of Industry & Internal Trade (DPIIT) and Chairman, NPC Shri Sundeep Kumar Nayak, IAS Secretary to GoI & Director General, NPC Deputy Director General Deputy Director General 5 NPC Organogram
- 6. National Productivity Council NPC Interventions Productivity Promotion Thematic Annual Productivity Day Celebration Publications Productivity Journal Productivity e-Newsletter/ e-connect Productivity Augmentation Consultancy Training & Skilling Online Webinars & Training Residential& In company Training eLearning Productivity Research NPC Services Portfolio 6
- 7. National Productivity Council 7 ECONOMIC SERVICES ENVIRONMENT MANAGEMENT ENERGY MANAGEMENT HUMAN RESOURCE MANAGEMENT INFORMATION TECHNOLOGY INDUSTRY 4.0 CoE AGRI- BUSINESS INDUSTRIAL ENGINEERING Techno - Managerial Services
- 8. National Productivity Council Broad Areas of NPC Services (Industrial Engineering) Organisational Restructuring and Manpower Optimisation Production Norms / Incentive Scheme design 5S implementation and Certification Competency Mapping, Training needs analysis, Cadre review Process Improvement Facilitation in ISO/IMS certification Lean Management Implementation Support Monitoring and Evaluation of Government schemes Training & Skilling (Offline, Online, eLearning)
- 9. National Productivity Council Manpower Strength in NPC (Officers) Designation Total Belonging to Industrial Engineering Domain Director 26 11 Dy. Director 47 22 Assistant Director 38 15 4/5/2022 9
- 10. NPC CLIENTELE IN SIMILAR STUDIES
- 11. National Productivity Council NPC CLIENTELE IN SIMILAR STUDIES
- 12. National Productivity Council Similar Studies Conducted in last 5-6 Years National Productivity Council 12 Sr. No Particulars Client Organization Year Salient Recommendations 1 Manpower Assessment Study Kochi Metro Rail Limited 2020-21 • Manpower Assessment, Process Improvements, HR policies 2 Manpower Restructuring of DGQA Directorate General of Quality Assurance 2020-21 • Organisation Restructuring, Manpower Assessment, Cadre review 3 Manpower Assessment Study Ministry of Corporate Affairs (MCA) 2019-20 • Manpower Assessment, cadre review 4 Manpower Study MOIL 2019-20 • The required number of executives and non-executives were proposed for next five years taking into account the five year production plan of the organization.
- 13. National Productivity Council Similar Studies Conducted in last 5-6 Years National Productivity Council 13 Sr. No Particulars Client Organization Year Salient Recommendations 5 Manpower Assessment BSES Rajdhani & Yamuna Power Limited 2018-19 • Manpower optimisation, Restructuring, Job rotation plan 6 Manpower Assessment National Fertilizers Ltd 2018-19 • Manpower Structure revised • Consider expansion, future manpower is suggested. 7 Manpower Assessment Study RCF LIMITED 2017-18 • Overall roughly 45% improvement in manpower productivity has been recommended 8 Productivity Improvement Tata International Limited 2017-18 • Manpower optimisation, Process Improvements
- 14. National Productivity Council Similar Studies Conducted in last 5-6 Years National Productivity Council 14 Sr. No Particulars Client Organization Year Salient Recommendations 9 Manpower Assessment Delhi Aviation Farm Fuel Private Limited 2017-18 • Manpower Assessment for the Farm fuel facility 10 Work Study at various installations Indraprastha Gas Limited 2016-17 • Manpower optimisation for meeting the envisaged future development in the Natural Gas infrastructure in Delhi. 11 Manpower Assessment, Rationalisation, Revenue Model, Salt Cess Act Salt Commissioner Office, DIPP 2015-16 • Manpower Reduction from 482 to 302 • Proposed rationalisation of number of offices.
- 15. National Productivity Council Similar Studies Conducted in last 5-6 Years 4/5/2022 15 Sr. No Project Title Client Organization Year Salient Recommendations 12 Organization Re- structuring & Manpower Assessment Delhi Development Authority 2015-16 • Manpower rationalisation • Developed roadmap for transformation as a To be IT enabled organisation. • Cadre restructuring, Recruitment rules
- 16. National Productivity Council National Productivity Council 16 Terms of Reference (TOR) for the proposed Manpower Audit 1) To review organization structure and give suggestion for improvement in department level structure, hierarchy levels etc. for utilization of manpower efficiently. 2) To suggest optimize manpower requirement covering both Gazetted, Non- gazette, Class-IV/ Contractual/ Consolidated/ Daily rated workers etc. 3) To analyze the productivity of manpower and suggest possibility of adapting modern technology eliminating duplication of work in all major activities undertaken by the gazette, Non-gazetted and class-IV etc. staff at all levels to assess efficient utilization of time and other resources presently deployed. 4) To apply the scientific methodology for conducting manpower optimization and restructuring study.
- 17. National Productivity Council 5) To propose and submit progress as well as final report of HoD wise/Department wise/ Position wise manpower requirement after identifying department gap/surplus. 6) Manpower study shall also provide for recommendation on redundant posts/cadres which are to be abolished/merged/delayered in the light of new work environment. 7) To identify scope for consolidation of smaller cadre through cross functionality and capacity building of non-executives. 8) To suggest appropriate interventions for improving productivity and delivery of services. National Productivity Council 17 TOR continued
- 18. National Productivity Council Ten Government departments in union territory of Jammu & Kashmir. 1. Industries and Commerce Department 2. Housing and Urban Development Department 3. PWD (R&B) Department 4. Power Development Departments 5. Jal Shakti Department 6. Rural Development Department 7. Tourism Department 8. School Education Department 9. Higher Education Department 10.General Administration Department, Civil Secretariat National Productivity Council 18 Scope of Study *Note: As per the understanding gathered, all departments including its headquarters and field functionaries at District/Block/Panchayat level need to be studied across all hierarchal levels.
- 19. National Productivity Council 19 Manpower Optimisation Assess existing manpower strength and suggest optimum requirement at various levels Suggest Department wise and position wise manpower requirement (Gaps / surplus) Identification of redundant/duplication of activities Department level structure, hierarchy levels, delayering Organisation Restructuring Future Strategic planning Analyse the present Org structure vis a vis span of control Abolishing / merging redundant posts / Cadre Gradual Outsourcing, considering retirement pattern Cadre Review Study existing Recruitment rules and suggest changes considering IT interventions Career progression avenues, Retirement pattern Develop year wise Recruitment, Outsourcing plan, if required Process Improvement Identification of opportunities for automation & computerisation Identification of core-non core activities for outsourcing Recommending modern technology for higher productivity and efficiency Proposed Interventions
- 20. National Productivity Council National Productivity Council 20 Strategic Direction Mapping • Kick-Off Meeting with Committee members • Documentation of Strategic priorities in the next 5 years and its impact on Manpower planning Functional Study • List of functions & activities across various section of the department & field offices • Examine the relevance of various functions • Process mapping for each function to be carried out. • Identification of redundant functions, duplication of activities, opportunities of delayering etc. Work study • Identification & Finalising sample field offices for study • Work Study in various sections of the Department Headquarters, & sample Field Offices using Analytical estimation. • Development of work norms for each job position. • Identification of non core activities for outsourcing • Identifying Opportunities for Improvement viz. computerization, multi tasking Approach & Methodology to be adopted
- 21. National Productivity Council National Productivity Council 21 Manpower Assessment, optimisation • Extrapolation of developed work norms to all field offices. • Manpower Assessment & optimisation for all level of employees in each section & department. Organisation Restructuring (Level-1) • Development of First level Organisation structure on the basis of Manpower Assessment, Span of control and obvious improvements identified Organisation Restructuring (Level 2) • Development of departmental level organisation structure considering delayering, decentralisation, future plans or any other radical changes • Preparation of Outsourcing and recruitment plan considering retirement of employees. Cadre Review • Analysing the opportunities for career avenues & stagnation as per current cadre structure and recruitment rules. • Recalibrate & finalise the proposed manpower requirements & cadre structure based on cadre review exercise, promotion avenues for existing employees, Approach & Methodology to be adopted
- 22. National Productivity Council Preparation of Reports • Progress Report shall be shared with GAD/Manpower Audit Committee at regular interval. • Draft Report will be submitted for discussion with the concerned Department. • Wherever feasible, comments will be incorporated and Draft Report will be modified. • The modified Draft Report will be submitted to Manpower Audit Committee • Presentation will be made to Manpower Audit committee on the findings of the study. • After incorporating the comments, the Report shall be finalised. 4/5/2022 22
- 23. National Productivity Council Time Frame The study of all Ten departments shall be conducted in Twelve months duration. 4/5/2022 23 • The time frame is arrived at assuming timely availability of data and co-operation from all the employees of all ten departments. • The above mentioned Time frame is dependent upon the number of field offices to be studied. • Sample field offices for study shall be selected in such a way so that the study can be completed in a prescribed Time frame and all representative & unique activities could be covered.
- 24. National Productivity Council National Productivity Council 24 Expectations from GAD and Departments under study • Deputing a central coordinator and Departmental level coordinator for entire duration of the study. • Providing information to NPC consultants regarding functions, processes, manpower deployment in field offices, brief details of employees with regards to their designation, qualification, work profile, date of last promotion, date of retirement, date of joining etc. • Future strategic plans, issues the department is facing with respect to Manpower. • Providing all relevant information timely. • Active presence in meetings and brainstorming sessions.
- 25. National Productivity Council Why NPC • Autonomous Body under DIPP, Min. of Commerce & Industry, GoI • Familiarity of Government Office Procedures, working, recruitment rules, various DoPT guidelines which helps in formulating feasible recommendations. • Long Experience in conducting similar Manpower Assessment studies across government organizations/ PSUs/Private Organizations. • Availability of highly qualified consultants having extensive experience in conducting studies on Manpower Audit & Assessment, Organisation Restructuring, cadre review etc. National Productivity Council 25
Editor's Notes
- #6: Shri Giridhar Aramane, 1988