![Project Tracker
[Company name]
Project name: [Fourth Coffee Gala]
Time to
event
Task
duration
Due date Complete Partner
Planning
Call front desk attendant to reserve room at
hotel.
8 weeks 30
minutes
20/3/20045/12/2004Alpine Ski
House
Send invitation in e-mail for review to local
account manager.
5–6 weeks 6 days _ _ Alpine Ski
House
Account manager sends back invitation
approval.
5–6 weeks 1 day 1/3/2004 _](https://image.slidesharecdn.com/sem2projectmanagementpart1-160514081251/85/Sem-2-project-management-part-1-32-320.jpg)
Sem 2 project management part 1
- 2. • Definitions • Project Management • Project Scheduling • Project Communication • Risks & Issues Outline
- 3. A unique undertaking composed of interrelated activities which has a well defined beginning and end, often involving members from cross-functional groups, that operates under specific constraints of resources, schedules, and requirements Project
- 4. All projects have a beginning, a middle and an end. Beginning Middle End Project
- 5. A process is a series of actions directed towards a particular result. activityinputs outputs Project
- 6. Projects have a common set of characteristics which can also be defined by what they are not A target outcome A defined life span Cross department participation New or unique Time, Cost and performance requirements What is a project?
- 7. Explorations Go on indefinitely One person working alone Creating the same thing multiple times No constraints on time, cost or performance What a project isn’t
- 8. Projects v Not Projects
- 9. Projects v Not Projects • Writing a term paper • Writing a new piano piece • Designing an iPod Routine, Repetitive Work •Taking class notes •Practicing scales on the piano •Routine manufacture of an Apple iPod
- 10. • Includes a start and end time • Creates something new or fix/improve something that already exists • Proposes or support temporary change Project Characteristics
- 11. Project Characteristics • Performed by people and teams • Constrained by resources or budget or schedule • Monitored and controlled • Initiated, planned, executed and closed
- 12. All projects typically go through these five processes Plan Monitor & Control Implement Close Initiate Process Groups
- 13. Project Management A set of skills and methods of planning, organizing, and managing a project from inception to its successful completion
- 14. Advantages of Project Management? • Better control of financial, physical, and human resources • Lower costs • Higher quality and increased reliability • Higher profit margins • Improved productivity • Better internal coordination
- 15. The Triple Constraint Also known as the IRON TRIANGLE Time Scope Cost
- 17. Project Planning
- 18. Project Management Basics Before developing a project, consider: • What is the purpose,objective? • Who is the audience? • What are the desired outcomes? • What are the key elements of the project? • What is the timeframe? • Is there a budget? • Who is the sponsor? Group Discussion
- 19. Step 1 List your project objectives. ᅳWhat defines a successful project? ᅳMeasures (How will you know you achieved success?) Describe your project & its scope Why are we doing this project, benefits, etc Project Management
- 20. Project Planning Step 2 Executive summary • description of the project • explains why the project is needed • what you plan to accomplish • how long you expect the project to take • what the project deliverables are • how many members will work on it • how much costing will be devoted
- 21. Project Planning Step 3 •Use this section to assign team members to various tasks. •Include an organizational chart that shows the chain of command for the project. Member Task Ali Cameraman Muthu Do posters Ah Chong Buy materials
- 23. Why are schedules important to projects? What value do they add? Project Scheduling
- 24. Purposes: • Provides a commitment about when things will be done • Encourage everyone on the project to see their efforts as part of a whole • Provides a tool for breaking work into manageable chunks • Provides a tool for measuring progress Project Scheduling
- 25. The Schedule is a living document that constantly changes and manages the work effort of everyone on the team. File Type - Use a spreadsheet or project management software (MS Excel & MS Project are common & effective) Task list and timeline ᅳBreakdown of Work (Phases, activities, tasks) ᅳResources assigned to tasks ᅳStart and end dates for tasks (time to complete each task) Project Scheduling
- 27. Project Scheduling Step 4 Create an overall project schedule The schedule shows the entire duration of the project and includes milestones, delivery dates for specific parts of the project, dates of reviews, deadlines, etc.
- 31. date date date date date date date date date date date date Event 1 Event 5Event 4 Event 3Click to replace text. Timeline Title
- 32. Project Tracker [Company name] Project name: [Fourth Coffee Gala] Time to event Task duration Due date Complete Partner Planning Call front desk attendant to reserve room at hotel. 8 weeks 30 minutes 20/3/20045/12/2004Alpine Ski House Send invitation in e-mail for review to local account manager. 5–6 weeks 6 days _ _ Alpine Ski House Account manager sends back invitation approval. 5–6 weeks 1 day 1/3/2004 _