Service strategy contents
- 1. | iii Contents List of figures iv 7 Strategy, tactics and operations 159 7.1 Implementation through the lifecycle 161 List of tables viii 7.2 Strategy and design 163 OGC’s foreword ix 7.3 Strategy and transition 168 7.4 Strategy and operations 170 Chief Architect’s foreword x 7.5 Strategy and improvement 173 Preface xi 8 Technology and strategy 179 Acknowledgements xii 8.1 Service automation 182 8.2 Service interfaces 185 1 Introduction 1 8.3 Tools for service strategy 188 1.1 Overview 3 1.2 Context 5 9 Challenges, critical success factors 1.3 Purpose 9 and risks 191 1.4 Expected use 10 9.1 Complexity 193 9.2 Coordination and control 193 2 Service management as a practice 13 9.3 Preserving value 194 2.1 What is service management? 15 9.4 Effectiveness in measurement 197 2.2 What are services? 16 9.5 Risks 199 2.3 The business process 18 2.4 Principles of service management 19 Afterword 209 2.5 The Service Lifecycle 24 Appendix A: Present value of an annuity 213 2.6 Functions and processes across the Lifecycle 26 Appendix B: Supplementary guidance 217 3 Service strategy principles 29 B1 Description of asset types 219 3.1 Value creation 31 B2 Product managers 221 3.2 Service assets 38 3.3 Service provider types 41 Further information 223 3.4 Service structures 47 References 225 3.5 Service strategy fundamentals 52 Further reading 226 4 Service strategy 63 Glossary 229 4.1 Define the market 65 Acronyms list 231 4.2 Develop the offerings 70 Definitions list 233 4.3 Develop strategic assets 78 Index 257 4.4 Prepare for execution 84 5 Service economics 95 5.1 Financial Management 97 5.2 Return on Investment 112 5.3 Service Portfolio Management 119 5.4 Service Portfolio Management methods 123 5.5 Demand Management 129 6 Strategy and organization 139 6.1 Organizational development 142 6.2 Organizational departmentalization 147 6.3 Organizational design 148 6.4 Organizational culture 149 6.5 Sourcing strategy 150
- 2. | 3 1 Introduction ‘How do you become not optional?’ with service providers who provide access to capabilities William D. Green, CEO, Accenture and resources otherwise not available to the organization. There is similar growth in consumer services driven by 1.1 OVERVIEW various social and economic factors and technology. Among the forces driving the consumption of services In 1937, British-born economist Ronald Coase concluded are rising per capita incomes, demand for social services, that the boundaries of firms are determined by transaction size and role of the public sector, complexity of work costs.2 environments, increased specialization (division of labour), and relaxation of trade barriers.3 These trends are The concept of transaction costs used here is not to be confused with the discrete cost of transactions such as contributing worldwide to the growth of the service requests, payments, trades and updates to databases. economy in a remarkable fashion. What is referred to here are the overall costs of Information technologies (IT) enable, enhance, and are economic exchange between two parties, including embedded in a growing number of goods and services. but not limited to costs incurred in finding and They are connecting consumers and producers of services selecting qualified suppliers for goods or services of in ways previously not feasible, while contributing to the required specifications, negotiating an agreement, cost productivity of numerous sectors of the services industry of consuming the goods or services, governing the relationship with suppliers, to ensuring that such as financial services, communications, insurance, commitments are fulfilled as agreed. and retail services.3 Government agencies, too, have experienced similar gains associated with the use of IT. Policing and enforcement costs are the costs of making sure the other party sticks to the terms of the ■ Organizations exploit resources as and when needed contract, and taking appropriate action (often through without owning them, even when those resources the legal system) if this turns out not to be the case. are remotely located and simultaneously shared. ■ They use self-service channels such as websites, Sometimes it makes sense for a business to own and mobile phones, and kiosks to expose business operate assets, or conduct activities in-house. At other functions such as billing, order processing, times, the sensible thing is to seek alternatives from the reservations, and technical support to consumers. open market. As prevailing conditions change, boundaries Quality of service is no longer constrained by the of the firm contract or expand with decisions such as capacity of branches, stores, and other staffed make, buy, or rent. Coase received the Nobel Prize in locations. Economics for this remarkable idea. ■ Entrepreneurs and individuals compose new services The world is changing at a faster pace than ever before. assembled from existing services available in the The forces of the internet, inexpensive computing, commercial and public space. ubiquitous connectivity, open platforms, globalization, and ■ Service-oriented architectures are allowing a fresh wave of innovation are combining in ways that organizations to not only reduce complexity of dramatically alter the transaction costs in almost every their business applications and infrastructure but business. The result is greater dynamism and flexibility in to further exploit such assets in new ways. the definition of markets for services. Markets are created almost spontaneously with innovative business models Tremendous change and growth is taking place in and value propositions. They emerge within enterprises, information-based services. Information, previously a defy standard industry classifications, and extend farther in supporting element, has become the basis for value by geography. The digitization of commercial activities, social itself. The relaxation of physical constraints has changed interactions and government has meant fewer physical our thinking about how information is produced and constraints on new business models, strategies and consumed. Recent years have seen significant increases in relationships. Knowledge and productive capacity are valuation for businesses that simply facilitate interactions more dispersed than ever before. Organizations can rent or the exchange of information. Capabilities and resources what they were earlier forced to make or own. Generic in the management of IT and the management of services concepts like rent translate into collaborative relationships are no longer perceived as merely operational concern or
- 3. 4 | Introduction detail. They are the basis for creating value, for Customers perceive value in economic terms or in terms competition, and distinctive performance. of social welfare, as is the case with pure public services offered by government agencies, or both. The The trends noted above require IT organizations to have a differentiation can be in traditional terms such the keener sense of the nature and dynamics of services as a organization’s knowledge and experience with the means for providing value to customers. It is not surprising customer’s business, excellence in service quality, that growth and prosperity of a trade are accompanied by capabilities to reduce cost, or innovation. greater demands on the tools of the trade. The practice of service management grows, learns, and matures under the The idea of strategic assets is important in the context pressure of new challenges and opportunities. of good practice in service management. It encourages IT organizations to think of investments in service Imagine you have been given responsibility for an IT management in the same way businesses think of organization. How would you decide on a strategy to investing in production systems, distribution networks, serve your customers? Perhaps you would examine R&D laboratories, and various forms of intellectual requirements in detail and plan appropriately. You might property such as brands and patents. Assets such as track ongoing demand and adjust accordingly, while people, processes, knowledge and infrastructure are by maintaining operational efficiency. Surely an attentive themselves valuable for the benefits they generate for service provider with low costs must inevitably succeed. their owners. Strategic assets are those that provide the Unfortunately, while these are all necessary factors, things basis for core competence, distinctive performance, are rarely so straightforward. durable advantage, and qualifications to participate in First, issues surrounding services are complex. Not only in business opportunities. IT organizations can use the their individual details but also in the dynamic complexity guidance provided by ITIL to transform their service that comes with many moving and interrelated parts. management capabilities into strategic assets. Long-term behaviour is often different from short-term Having a cost advantage over competition is one among behaviour. There are many tools for dealing with details many options. Being the lowest-cost provider is necessary but few offer insight into how the problems we have but not always sufficient to support business strategies. today have developed over time. What are needed are There is a need to develop other strengths over and above methods to help organizations understand the likely efficiency in costs. Helping customers enter new markets consequences of decisions and actions. and quickly scale up operations, for example. An IT Second, customer specifications are not always clear, organization can better serve customers and outperform certain or even correct. Much is lost in the translation from competition by better understanding the complexity, requirements document to service fulfilment. The most uncertainty, and trade-offs the customer is facing. The key subtle aspect of strategic thinking lies in knowing what is to decide on an objective or end-state that differentiates needs to happen. Customer outcomes, rather than the value of what you offer, on what terms, and in what specifications, are the genesis of services. Strategic plans, form so that it outperforms what customers consider to be while critical for enacting change, are not enough. alternatives. Strategy need not simply be an exercise in A strategic perspective begins with the understanding of gathering requirements or the pursuit of operational competition. Sooner or later, every organization faces effectiveness. It is a means to become not optional. competition. Even IT organizations with a relatively captive Formulating strategy has traditionally been in the hands internal market of owner-customers are not entitled to a of upper levels of management. Yet in the world of IT, perpetual monopoly. The recent trends in outsourcing of where conditions change rapidly and the knowledge and business functions and operations have made that clear. expertise required for sound decisions are usually found A change in prevailing business conditions or a new on the front lines, IT leaders have an important role to business strategy pursued by the customer can suddenly play. From CIOs to front-line managers, each has the expose the IT organization to competition. Even ability to shape and execute service strategies. The rigid government and non-profit IT organizations have shown ‘plan and deploy’ model is giving way to the dynamic themselves to be subject to competitive forces. It is ‘engage and collaborate’ model. important for IT organizations to review their positions The ultimate success of service management is indicated and know for sure how they provide differentiated value by the strength of the relationship between customers to their customers. and service providers. The publications of the core ITIL library provide the necessary guidance to achieve such
- 4. Introduction | 5 success. In addition to this publication, the volumes Finally, the frequently cited objective of ‘alignment with Service Design, Service Transition, Service Operation and the business’ characterizes a common problem faced by Continual Service Improvement define a body of the leadership of IT organizations in general and CIOs in knowledge and set of good practices for successful service particular. Those who succeed in meeting this objective management. They provide guidance for: are those who understand the need to be business- minded. The increasing popularity of managed services ■ Converting innovative ideas and concepts into services and outsourcing places tremendous pressures on internal for customers providers to adopt the structure and behaviour of a ■ Solving problems with effective and enduring professionally managed business. A well-managed IT solutions organization can act like a business within a business and ■ Controlling costs and risks that can potentially destroy deliver value that meets or exceeds the value proposition carefully created value of commercial alternatives. For this reason, concepts such ■ Learning from successes and failures to manage new as utility, warranty, market spaces, portfolios and playing challenges and opportunities. fields, are introduced. The guidance can be applied by IT organizations in the public and private sectors; by for-profit and non-profit 1.2 CONTEXT organizations; for internal service providers with cost- recovery objectives; and commercial outfits with 1.2.1 Information technology and services profitability targets. Terms such as profitability, income, Information technology (IT) is a commonly used term that pricing, revenue and competition can be interpreted or changes meaning with context (Table 1.1). From the first substituted to be meaningful in the context of all service perspective, IT systems, applications and infrastructure are providers with rare exceptions. As such they are used components or sub-assemblies of a larger product. They throughout this publication with minimal annotation or enable or are embedded in processes and services. From clarification to avoid interrupting the flow of text. the second perspective, IT is an organization with its own Standards Employees Industry practices Customers Sources Enablers Academic research Suppliers (Generate) (Aggregate) Training & education Advisors Internal experience Technologies Substitutes Competition Drivers Regulators Compliance Scenarios (Filter) (Filter) Customers Commitments Knowledge fit for business objectives, context, and purpose Figure 1.1 Sourcing of service management practice
- 5. 6 | Introduction set of capabilities and resources. IT organizations can be of 1.2.2 Good practice in the public domain various types such as business functions, shared services Organizations operate in dynamic environments with the units, and enterprise-level core units. need to learn and adapt. There is a need to improve From the third perspective, IT is a category of services performance while managing trade-offs. Under similar utilized by business. These services are typically IT pressure, customers seek advantage from service applications and infrastructure that are packaged and providers. They pursue sourcing strategies that best offered as services by internal IT organizations or external serve their own business interest. In many countries, service providers. IT costs are treated as business expenses. government agencies and non-profit organizations have a From the fourth perspective, IT is a category of business similar propensity to outsource for the sake of operational assets that provide a stream of benefits for their owners, effectiveness. This puts additional pressure on service including but not limited to revenue, income and profit. IT providers to maintain a competitive advantage with costs are treated as investments. It is important to be clear respect to the alternatives that customers may have. what the term means in a given context. It is often used The increase in outsourcing has exposed internal service with different meanings in the same sentence or providers in particular to unusual competition. paragraph, often exacerbating problems. To cope with the pressure, organizations benchmark themselves against peers and seek to close gaps in Table 1.1 The multiple views of IT View Visualization Vernacular IT/Component Components of systems and processes ‘Our billing system is IT-enabled.’ ‘We use IT to improve interactions with our customers through self-service terminals at key locations.’ ‘IT touches every part of our business. Without appropriate controls, that in itself is a risk.’ IT/Organization Internal unit or function of the enterprise ‘Our IT is headed by a CIO with tremendous or commercial service provider experience in the transportation business.’ ‘Our heavily centralized IT suits our business model which more than anything requires stability and control over business operations.’ ‘IT does not understand the language of our business. Much is lost in translation.’ IT/Service Type of shared service utilized by ‘I haven’t been able to access the internet since business units yesterday. When do you expect the service to be restored?’ ‘Our remote-access service is very secure but it is also very difficult to set up and use.’ ‘We decided not to build our own enterprise applications for administrative functions. We are better off utilizing IT services provided to us under a commercial contract.’ IT/Asset Capabilities and resources that provide ‘IT is at the core of our business process. a dependable stream of benefits We use IT to create value for our customers. It is part of our core production process.’ ‘Our IT investments are like Cost of Goods Sold (COGS). They are direct costs, not overheads.’ ‘IT is our business.’
- 6. Introduction | 7 capabilities. One way to close such gaps is the adoption of ■ Capability Maturity Model Integration (CMMI®) good practices in wide industry use. There are several ■ Control Objectives for Information and related sources for good practices including public frameworks, Technology (COBIT®) standards, and the proprietary knowledge of organizations ■ Projects in Controlled Environments (PRINCE2®) and individuals (Figure 1.1). ■ Project Management Body of Knowledge (PMBOK®) Public frameworks and standards are attractive when ■ Management of Risk (M_o_R®) compared with proprietary knowledge: ■ eSourcing Capability Model for Service Providers ■ Proprietary knowledge is deeply embedded in (eSCM-SP™) organizations and therefore difficult to adopt, ■ Telecom Operations Map (eTOM®) replicate, or transfer even with the cooperation of ■ Six Sigma™. the owners. Such knowledge is often in the form Organizations find the need to integrate guidance from of tacit knowledge, which is inextricable and poorly multiple frameworks and standards. Expectations on documented. the effectiveness of such integration efforts should be ■ Proprietary knowledge is customized for the local reasonably set as suggested by the following expert context and specific business needs to the point of on standards: being idiosyncratic. Unless the recipients of such knowledge have matching circumstances, the ‘Frameworks like standards invariably form part of larger knowledge may not be as effective in use. complex business systems and as such relating them to each other rigorously requires a systems discipline. ■ Owners of proprietary knowledge expect to be Without this you are left with a few cross-references, rewarded for their long-term investments. They may some guidance notes, and a lot of “tacit knowledge” make such knowledge available only under gluing them together.’ commercial terms through purchases and licensing agreements. Paul McNeillis, head of professional services at the British ■ Publicly available frameworks and standards such as Standards Institution4 ITIL, COBIT, CMMI, eSCM-SP, PRINCE2, ISO 9000, ISO/IEC 20000, and ISO/IEC 27001 are validated across 1.2.3 ITIL and good practice in service a diverse set of environments and situations rather management than the limited experience of a single organization. The context of this publication is the ITIL framework as a They are subject to broad review across multiple source of good practice in service management. ITIL is organizations and disciplines. They are vetted by used by organizations worldwide to establish and improve diverse sets of partners, suppliers, and competitors. capabilities in service management. ISO/IEC 20000 ■ The knowledge of public frameworks is more likely to provides a formal and universal standard for organizations be widely distributed among a large community of seeking to have their service management capabilities professionals through publicly available training and audited and certified. While ISO/IEC 20000 is a standard certification. It is easier for organizations to acquire to be achieved and maintained, ITIL offers a body of such knowledge through the labour market. knowledge useful for achieving the standard. Ignoring public frameworks and standards can needlessly The ITIL Library has the following components: place an organization at a disadvantage. Organizations ■ The ITIL Core: best practice guidance applicable to should cultivate their own proprietary knowledge on top all types of organizations who provide services to of a body of knowledge based on public frameworks a business. and standards. Collaboration and coordination across ■ The ITIL Complementary Guidance: a complementary organizations are easier because of shared practices and set of publications with guidance specific to industry standards. According to research by the UK Department of sectors, organization types, operating models, and Trade and Industry (DTI), the value to the UK economy from technology architectures. standards is estimated to be about £2.5 billion per annum.4 The ITIL Core consists of five publications (Figure 1.2). The following public frameworks and standards are Each provides the guidance necessary for an integrated relevant to service management: approach as required by the ISO/IEC 20000 standard ■ ISO/IEC 20000 specification: ■ ISO/IEC 27001 ■ Service Strategy
- 7. 8 | Introduction Continual Service Improvement Service Transition Service Strategy Service Design Service Operation Figure 1.2 The ITIL Core ■ Service Design 1.2.3.1 Service Strategy ■ Service Transition The Service Strategy volume provides guidance on how ■ Service Operation to design, develop, and implement service management ■ Continual Service Improvement. not only as an organizational capability but also as a strategic asset. Guidance is provided on the principles Each publication addresses capabilities having direct underpinning the practice of service management that impact on a service provider’s performance. The structure are useful for developing service management policies, of the core is in the form of a lifecycle. It is iterative and guidelines and processes across the ITIL Service Lifecycle. multidimensional. It ensures that organizations are set up Service Strategy guidance is useful in the context of to leverage capabilities in one area for learning and Service Design, Service Transition, Service Operation, improvements in others. The core is expected to provide and Continual Service Improvement. Topics covered in structure, stability and strength to service management Service Strategy include the development of markets, capabilities with durable principles, methods and tools. internal and external, service assets, Service Catalogue, and This serves to protect investments and provide the implementation of strategy through the Service Lifecycle. necessary basis for measurement, learning and Financial Management, Service Portfolio Management, improvement. Organizational Development, and Strategic Risks are The guidance in ITIL can be adapted for use in various among other major topics. business environments and organizational strategies. The Organizations use the guidance to set objectives and Complementary Guidance provides flexibility to implement expectations of performance towards serving customers the Core in a diverse range of environments. Practitioners and market spaces, and to identify, select, and prioritize can select Complementary Guidance as needed to provide opportunities. Service Strategy is about ensuring that traction for the Core in a given business context, much organizations are in a position to handle the costs and like tyres are selected based on the type of automobile, risks associated with their Service Portfolios, and are set purpose, and road conditions. This is to increase the up not just for operational effectiveness but also for durability and portability of knowledge assets and to distinctive performance. Decisions made with respect to protect investments in service management capabilities. Service Strategy have far-reaching consequences including those with delayed effect.
- 8. Introduction | 9 Organizations already practising ITIL may use this design, scale, scope and service levels. Organizations are publication to guide a strategic review of their ITIL-based provided with detailed process guidelines, methods and service management capabilities and to improve the tools for use in two major control perspectives: reactive alignment between those capabilities and their business and proactive. Managers and practitioners are provided strategies. This volume of ITIL encourages readers to stop with knowledge allowing them to make better decisions in and think about why something is to be done before areas such as managing the availability of services, thinking of how. Answers to the first type of questions are controlling demand, optimizing capacity utilization, closer to the customer’s business. Service Strategy expands scheduling of operations and fixing problems. Guidance is the scope of the ITIL framework beyond the traditional provided on supporting operations through new models audience of IT Service Management professionals. and architectures such as shared services, utility computing, web services and mobile commerce. 1.2.3.2 Service Design The Service Design volume provides guidance for the 1.2.3.5 Continual Service Improvement design and development of services and service This volume provides instrumental guidance in creating management processes. It covers design principles and and maintaining value for customers through better methods for converting strategic objectives into portfolios design, introduction, and operation of services. It of services and service assets. The scope of Service Design combines principles, practices, and methods from quality is not limited to new services. It includes the changes and management, Change Management and capability improvements necessary to increase or maintain value to improvement. Organizations learn to realize incremental customers over the lifecycle of services, the continuity of and large-scale improvements in service quality, services, achievement of service levels, and conformance to operational efficiency and business continuity. Guidance is standards and regulations. It guides organizations on how provided for linking improvement efforts and outcomes to develop design capabilities for service management. with service strategy, design, and transition. A closed-loop feedback system, based on the Plan, Do, Check, Act 1.2.3.3 Service Transition (PDCA) model specified in ISO/IEC 20000, is established The Service Transition volume provides guidance for and capable of receiving inputs for change from any the development and improvement of capabilities for planning perspective. transitioning new and changed services into operations. This publication provides guidance on how the 1.3 PURPOSE requirements of Service Strategy encoded in Service Design are effectively realized in Service Operation while To operate and grow successfully in the long-term, service controlling the risks of failure and disruption. The providers must have the ability to think and act in a publication combines practices in Release Management, strategic manner. The purpose of this publication is to Programme Management, and Risk Management and help organizations develop such abilities. The achievement places them in the practical context of service of strategic goals or objectives requires the use of strategic management. It provides guidance on managing assets. The guidance shows how to transform service the complexity related to changes to services and service management into a strategic asset. Readers benefit from management processes, preventing undesired seeing the relationships between various services, systems consequences while allowing for innovation. Guidance or processes they manage and the business models, is provided on transferring the control of services strategies or objectives they support. The guidance between customers and service providers. answers questions of the following kind: ■ What services should we offer and to whom? 1.2.3.4 Service Operation ■ How do we differentiate ourselves from competing This volume embodies practices in the management of alternatives? service operations. It includes guidance on achieving ■ How do we truly create value for our customers? effectiveness and efficiency in the delivery and support of ■ How do we capture value for our stakeholders? services so as to ensure value for the customer and the ■ How can we make a case for strategic investments? service provider. Strategic objectives are ultimately realized ■ How can Financial Management provide visibility and through service operations, therefore making it a critical control over value creation? capability. Guidance is provided on ways to maintain ■ How should we define service quality? stability in service operations, allowing for changes in
- 9. 10 | Introduction ■ How do we choose between different paths for It is common practice to develop capabilities and improving service quality? resources that achieve strategic objectives. It is also true ■ How do we efficiently allocate resources across a that strategic options considered are often constrained by portfolio of services? capabilities at hand. Improvements and innovations can ■ How do we resolve conflicting demands for shared extend the range of capabilities and resources, allowing resources? organizations to pursue new or modified objectives, in turn placing new demands on capabilities and resources. A multi-disciplinary approach is required to answer These are the dynamics of business, and service such questions. Technical knowledge of IT is necessary but management plays an active role. Service management not sufficient. The guidance is pollinated with knowledge creates viable options for strategy and helps exercise those from the disciplines such as operations management, options through a portfolio of services. It is therefore marketing, finance, information systems, organizational important to understand the dependencies between development, systems dynamics, and industrial strategy and service management processes. engineering. The result is a body of knowledge robust enough to be effective across a wide range of business 1.4.1 Some warnings environments. Some organizations are putting in place Many problems and situations in IT resist improvement the foundational elements of service management. and lack predictability. At times a solution is conceived Others are further up the adoption curve, ready to tackle and deployed, only to present as many unintended challenges and opportunities with higher levels of consequences as intended ones. The long-term complexity and uncertainty. performance of a service or process may be frustratingly different from its short-term performance. Obvious 1.4 EXPECTED USE solutions fail or worsen the situation (Figure 1.3). The Service Strategy volume is expected to be useful Organizations find it difficult to maintain the benefits from for IT organizations in developing capabilities in service initially successful process improvement programmes. management that set up and maintain a strategic Worse, despite the demonstrated benefits, many process advantage in their goals of being valuable service improvement programmes end in failure.5 In some providers. Service Strategy covers several aspects of service puzzling instances, successful programmes worsen management. It provides guidance useful in defining business performance and decrease morale. This is strategic objectives, providing direction for growth, phenomenon is referred to as the ‘Improvement Paradox’.6 prioritizing investments, and defining outcomes against The phrase ‘People, Process, and Technology’ is a useful which the effectiveness of service management may be teaching tool. A closer examination, however, reveals measured. It is useful for influencing organizational complexities such as time delays, dependencies, attitudes and culture towards the creation of value for constraints and compensating feedback effects. The customers through services. The publication identifies following are observations in the real world: objectives for effective communication, coordination, and control among various parts of a service organization ■ A process improvement programme reduces the time having contact with customers, partners and suppliers. The the staff have for existing service duties, causing a knowledge in this publication is useful in determining decrease in service quality – exactly the opposite of and controlling the consequences of pursuing a particular intended programme goals. As quality falls, pressure to service strategy with a given set of capabilities and work harder increases. Pressured staff then cut back resources. IT organizations are able to innovate and on improvement efforts. operate under constraints such as contractual ■ Funding cuts affect service quality, which in turn commitments, service level requirements, and government diminishes demand for services. The reduced demand regulations. Contracts include both formal legally binding prompts yet more funding cuts. agreements as well as informal internal agreements ■ Increase in service demand generates increases in between parts of an organization. Strategic decisions and operations staff. The ratio of experienced staff to new policies are made clear enough to every agent in the staff decreases. Less mentoring and coaching organization with a role in delivering service. High-level opportunities are available for the newcomers; quality perspectives and positions defining service strategy are of service suffers; demand for services slows; morale broken down into plans and actions assigned to specific and productivity decrease, and staff are let go. roles and responsibilities in service management.
- 10. Introduction | 11 ‘Many of our service management programmes suffered from The Golden Pony. We would introduce a programme and a small number of people would immediately commit and achieve good results. Others would notice, get committed, and off goes the pony. Management would notice the results and support the program.’ Service ‘As more resources were allocated, the scope of the programme grew. It Manager was used to do things not related to the programme. It was applied to things for which it was not designed. The programme was so popular that our training resources were overwhelmed and training became diluted. Effectiveness of the tools inevitably declined.’ The Golden Pony ‘As the scope grew, the programme got more visibility. The need for direction rose in the bureaucracy. The direction soon came from such a high level that the manager in charge had no idea what the programme was really about. The quality of decision-making fell, which hurt results. So, that is what happens to the pony: it gets loaded down with stuff it was not designed to carry, the rider doesn’t know what he or she is doing, and it wanders aimlessly until it dies.’ Figure 1.3 The Golden Pony (inspired by Nelson P. Repenning, MIT Sloan School of Management) Apart from driving change through continual improvement, organizations must be prepared for rapid transitions and transformations driven by changes in an organization’s environment or internal situation. Changes may be driven by mergers, acquisitions, legislation, spin- offs, sourcing decisions, actions of competitors, technology innovations and shifts in customer preferences. Service management should respond effectively and efficiently. The approach to service management provided is useful for understanding the combined effects of management decisions, dependencies, actions and their consequences.