SharePoint and Office 365 Power User Tips Tricks and Tools
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The document provides comprehensive tips and tricks for optimizing SharePoint and Office 365, covering advanced search techniques, file management, sharing options, and keyboard shortcuts. It emphasizes the importance of durable links, proper file naming conventions, and available add-ins to improve productivity. The content also includes resources for additional learning, promoting tools like Tru Apps for enhanced user experience.
SharePoint and Office 365 Power User Tips Tricks and Tools
- 1. Now … Let’s Talk About … Top SharePoint and Office 365 Tips, Tricks + Tools Biz Dev Director Konica Minolta Business Solutions @joeloleson Joel Oleson Karim Roumani Director TekReach Solutions Founder Tru Apps @karimspoint
- 2. Your Discussion Guide: SharePoint Joel @joeloleson
- 3. Top Tips and Tricks • Search Power Techniques • Improved OneDrive • Durable Links and Moving Files • Blocked Files + Invalid Characters • Optimized Sharing • Keyboard Shortcuts • Office 365 App Store Insights • Tru Apps for SharePoint – What is it? Demo.
- 4. Power of SharePoint and Office 365
- 7. Search User Tips Free Text Queries Word Multi word (default will AND words) Phrase (in quotes) Boolean operators or KQL
- 8. SharePoint Power Search using Boolean AND (Require) Include Narrow your search results. dog AND bestfriend = +dog +men OR (Include) Expand your search Results VB OR “Visual Basic” OR VBScript OR “VB Script” NOT (Exclude) Ferrari NOT hotwheels = ferrari –hotwheels NEAR Mice NEAR(n=4) Men Does Case Matter? No, on term but Yes, on Boolean operators
- 9. Quiz… What is the difference Social media Social AND Media “Social Media” Social NEAR media 9
- 10. Search Tips Cont. Use WildCard search (SP 2013 & O365) "micro*" finds documents that contain both "Microsoft" or "microchip“ “Joel Ol*” finds documents containing Joel Olson or Joel Oleson Property Search (SP2013 & O365) author:“James Baker” Filetype:pptx filename:”Title” title:”search” Property Operators : = < > .. Keyword Query Language (KQL) to enter advanced queries directly in the search box, like this: ("wind farms" OR "solar panels") AND (title:"innovations" OR title:"technologies")
- 11. The New Improved OneDrive Consumer Search Autocomplete in OneDrive Tags in OneDrive Enterprise Upload a folder and files Recycle Bin Contextual Menu MDM 11
- 12. Invalid File Name Characters SharePoint 2013 Tilde (~) Number sign (#) Percent (%) Ampersand (&) Asterisk (*) Braces ({ }) Backslash () Colon (:) Angle brackets (< >) Question mark (?) Slash (/) Plus sign (+) Pipe (|) Quotation mark (") Files that begin with ~ or . File System Blocked: / : * ? " < > | Office 365 Blocked: / : * ? " < > |%# SharePoint 2016 Tilde (~) Number sign (#) Percent (%) Ampersand (&) Asterisk (*) Braces ({ }) Backslash () Colon (:) Angle brackets (< >) Question mark (?) Slash (/) Plus sign (+) Pipe (|) Quotation mark (")
- 13. Understanding Sharing Options • External sharing… guest links • Authenticated • Unathenticated • Move, Rename, and Copy • Durable links • Expiration 13
- 14. New Menu Keyboard Shortcuts • Alt + N – New • Alt + U – Upload • Alt + Y – Synchronization • Alt + S – Share (when item checked) • Alt + M – More Menu (when item checked) 14
- 15. App Store Analytics • More than half of all apps are free (but this is shrinking) • 1,750+ Office Store add-ins, with hundreds more mobile and call Office data • 966 SharePoint add-ins: 559 Free, 407 Paid * • $69 - Average price of paid apps • 154 – 5 star apps (with at least 2 reviews) • 580 APPS have NO ratings • 477 different app-providers • * Sergey Shiroky http://sharepoint-community.net/profiles/blogs/sharepoint-app-store-analytics 15
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- 20. SharePoint Add-ins Compatibility Chart App Type Deployment Add-in Type SharePoint Online (O365) SharePoint 2013 SharePoint 2010 SharePoint 2007 SharePoint Add-in SharePoint Store Provider Hosted Requires setup. SharePoint Hosted App Catalog Provider Hosted SharePoint Hosted SharePoint Solution Server Side
- 21. TruApps Mission To Provide SharePoint End Users with continuously enhanced tools and utilities that drastically improve productivity.
- 22. TruApps Road Map
- 23. An App that Keeps on Giving
- 24. Tru Copy / Paste DEMO
- 25. Help us lay the next brick
- 26. Summary • Download Search Power User Infographics (KQL, Wildcard, and Boolean) • Save time with Search Power Techniques • Upload and Share documents with ease with keyboard shortcuts • Download and evaluate simple and powerful add-ins • Download trial of Tru Copy/Paste for SharePoint 26
- 27. Questions? • Let’s connect! • Twitter - http://twitter.com/joeloleson • LinkedIn - http://linkedin.com/in/joeloleson • Slides - http://slideshare.net/joeloleson 27
Editor's Notes
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