SharePoint Lists and Libraries
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The document outlines steps for creating and managing a standard link list and custom lists in SharePoint, emphasizing actions like adding, removing, and modifying list settings. It explains the creation of document libraries, customizing list columns, and selecting various view formats for data presentation. Additionally, it covers content management improvements and advanced list options such as indexing and querying with CAML.
SharePoint Lists and Libraries
- 2. Creating a Standard Link ListA common list that many sites have created is the link list, which can be used to share web pages links with other users to the site.To create the link list, follow these steps.
- 3. Creating a Standard Link List … Click site settings and then createOn create page click Links under the tracking heading. Use name and description field to define your link list.Required field is Name and description is will help users to know that the list is about.The option to play the link list in the quick launch bar is set Yes by default.Click on the create button to create the link list.
- 4. Creating a Standard Link List …
- 5. Managing ListsLists are one of the central concepts of SharePoint and how data is stores within SharePoint.Common actions that you can perform on lists are adding items, removing items and modifying list settings.These actions can be performed wither through the web user interface, through the object model, or through the web services.
- 6. Adding Items to list
- 7. Taking Actions on List Items
- 9. Creating Custom ListsClick the Create Link from Site SettingsSelect Custom List, and then give the new list a name and a descriptionClick on create and a new list is created, you will need to add your own columns to the list.
- 10. Creating a Standard Document LibraryOne common type of list is a document library. A document library is a common type of file where you can store documents.Once created you can perform searches within the documents.
- 11. Steps to create Document LibraryFrom the top level page, click on the Site Actions tab, and then select Create.Choose the document Library Link under Libraries. Type in a name and description for the document library on the New PageCreating a Standard Document Library
- 12. Creating a Standard Document Library
- 13. Deleting a List or Document Library
- 14. Using the Recycle Bin
- 15. Customizing List Columns Customizing columns in a list is quick way to add more meaning and value to the data you store in SharePoint.
- 16. Understanding SharePoint List Views
- 17. Choosing a View FormatStandard View: Shows data on a basic web page that can be customizedCalendar View: Shows information in a daily, weekly, or monthly calendar format.Datasheet View: Gives the ability to view the data in a spreadsheet that can be edited. This allows for easy editing of large amounts of data and also for quick and easy customizing.Gantt View: It is visual presentation of the data in a graph view. It is used to show how a team’s tasks relate over time.
- 18. Selecting the audience for the ViewPersonal View: Allows the view to be viewed only by the owner of the site.Public View: Can be used by anyone using the site.
- 19. Content Management ImprovementsCustomizing the Home Page.Site NavigationVersioningRequired Check Out.
- 20. Improved Storage with ListsUsing folders on All Lists OptionsIndexing ListsUsing Cross List Queries (CAML Queries)To perform the query, the SPWeb object is used with a method called GetSiteDatathat passes in the SPSiteDataQueryobject and returns a DataTablewith the list items selected