subject.....project management.Tools and Processes Based on the pr.pdf
- 1. subject.....project management. Tools and Processes Based on the progressive case study (PCS) project, you will need to develop a list of tools and processes that you would use as the contractor of record for opening the new division office. •Will you use subcontractors for different parts of the project? •How will you maintain contact communication? •How will you track progress, milestones, and setbacks? •How will you monitor resources and budget? •What reporting systems will you use? You are not expected to address all of these areas, though this is not an exhaustive list. Choose one or two components and describe the tools and processes you will use, then explain the rationale for using these tools. You may choose to use a certain tool as that is where your experience is, or it is more cost effective for example. not less than 150 words A project team requires individuals from the cross-functional area who can come and work together on different aspects of the project. In this regard, a project based organizational structure will be developed that will be flat in nature. The first parameter of the selection of the team member is the ability to work in the respective areas of the project and or the past experience of working on similar projects. The second parameter is the ability to manage a dual line of command (line and project) while working on the project. The third parameter is the propensity to work in a team and complement each other so that project work runs smoothly. The fourth parameter is the ability to take decisions with the given authority so that project work is not delayed due to the decision-making process. Besides, there should be guidelines related to the scope, objectives, time-based milestones as well as closure of the project. It should be based on the ethical principles. Regarding the challenges, the first challenge is the procurement of resources to build capacity as no any department or function wants to release the best employees. The second challenge is the building of the clarity in command so that any ambiguity is eliminated. The third challenge is the timely availability of resources and funds other than HR to start the project. The next challenge is to build the cooperation based team culture in the project team Solution TRACKING PROGRESS, MILESTONES, AND SETBACKS: A contractor needs to keep a close check on the progress of the project on which he is working.
- 2. Project management is a difficult and very important task and requires skills and expertise of the contractor so as to make sure that the project is working as planned for. Keeping a track on the progress of the project is must from time to time and making sure that the milestones are achieved properly and if in case of any setbacks, recording why it happened. Following are the list of the tools that can be used to track the progress, milestones and setback of the project: MONITORING RESOURCES AND BUDGET: For successful completion of every project it is very important to keep a track on the resources applied and the costs involved in completion of the project. Without managing the finances properly and without keeping a track on the resources, project completion would result into losses of money, efforts and resources. Following are the list of the tools that can be used to track the resources and budget: RATIONALE BEHIND USING ABOVE MENTIONED TOOLS: The above mentioned tools to track progress, milestones, budget and resources are used because: