Supporting researchers with DMPs
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The document outlines the importance of Data Management Plans (DMPs) for researchers, detailing what a DMP should include, why they are necessary, and what funders typically require. It emphasizes that DMPs help prevent data loss and facilitate better data management throughout research projects. Additionally, guidance and resources are provided to assist researchers in creating effective DMPs tailored to specific funder requirements.
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Data creation examples
Raw data is stored either as Excel spreadsheet files or as MATLAB data
files. In each case, column headers (for Excel) or README files (for
MATLAB) provide a mechanism for understanding the data. A digital log
of experimental details also provide a link to corresponding image files
as well as a brief description of experimental conditions, providing
context for data collection. [1]
The directory structure will be custom, not self-explanatory, and in no
way documented or described. Students working with the data will be
encouraged to make their own copies and modify them as they please,
in order to ensure that no one can ever figure out what the actual real
raw data is. [2]
[1] Engineering DMP Example by Sameer Shah from UCSD
[2] My DMP – a satire, by C. Titus Brown](https://image.slidesharecdn.com/dmp-lboro-130501034407-phpapp01/85/Supporting-researchers-with-DMPs-14-320.jpg)
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Storage and backup examples
Bristol’s Research Data Storage Facility (RDSF) will be used to store the
data during the project. Recordings made in the field will be copied to
the RDSF via a secure web connection, by the PI, as soon as possible,
but some delays are expected due to Sri Lankan facilities. Therefore an
external, portable hard drive (and an identical copy, for redundancy
purpose) will be used for backup in the field. [1]
I will store all data on at least one, and possibly up to 50, hard drives in
my lab. Backups will rarely, if ever, be done. [2]
[1] Example AHRC Technical Plan, University of Bristol
[2] My DMP – a satire, by C. Titus Brown](https://image.slidesharecdn.com/dmp-lboro-130501034407-phpapp01/85/Supporting-researchers-with-DMPs-15-320.jpg)
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Data sharing examples
Access to these materials are available either free or at low costs when those
interested in the materials sign a Memorandum of Understanding stating; 1)
they are a non-profit or research organization 2) they will not use the
materials in paid consultancy nor charge others for use of the materials 3)
they will reference the materials in any publications or presentations 4) they
will not change the materials without our permission. [1]
When required to make the data available by my program manager, my
collaborators, and ultimately by law, I will grudgingly do so by placing the raw
data on an FTP site, named with UUIDs like 4e283d36-61c4-11df-9a26-
edddf420622d. I will under no circumstances make any attempt to provide
analysis source code, documentation for formats, or any metadata with the
raw data. [2]
[1] Engineering DMP Example by John Fontanesi from UCSD
[2] My DMP – a satire, by C. Titus Brown](https://image.slidesharecdn.com/dmp-lboro-130501034407-phpapp01/85/Supporting-researchers-with-DMPs-16-320.jpg)
![+
Restrictions on sharing
The data will be deposited with [repository] but not disseminated for
one year to give the investigators time to publish their findings. [1]
Any design notes on the data analysis are in our private e-mail, and we
will fight to the death - up to and including ignoring FOI requests - to
prevent you from obtaining them. [2]
[1] ICPSR Framework for Creating a Data Management Plan
[2] My DMP – a satire, by C. Titus Brown](https://image.slidesharecdn.com/dmp-lboro-130501034407-phpapp01/85/Supporting-researchers-with-DMPs-17-320.jpg)
Supporting researchers with DMPs
- 1. + Sarah Jones Digital Curation Centre sarah.jones@glasgow.ac.uk Twitter: sjDCC Data Management Plans
- 2. + What are DMPs? Why are they important? What do funders require?
- 3. + What is a Data Management Plan? A brief plan written at the start of a project to define: What data will be collected or created? How the data will be documented and described? Where the data will be stored? Who will be responsible for data security and backup? Which data will be shared and/or preserved? How the data will be shared and with whom?
- 4. + Why develop a DMP? DMPs are often submitted with grant applications, but are useful whenever researchers are creating data. They can help researchers to: Make informed decisions to anticipate and avoid problems Avoid duplication, data loss and security breaches Develop procedures early on for consistency Ensure data are accurate, complete, reliable and secure Save time and effort to make their lives easier!
- 5. + Which funders require a DMP? www.dcc.ac.uk/resources/policy-and-legal/ overview-funders-data-policies n.b. EPSRC does not require DMPs in grant applications but encourages them
- 6. + What do research funders want? A brief plan submitted in grant applications, and in the case of NERC, a more detailed plan once funded 1-3 sides of A4 as attachment or a section in Je-S form Typically a prose statement covering suggested themes An outline of data management and sharing plans, justifying decisions and any limitations
- 7. + Five common themes / questions 1. Description of data to be collected / created (i.e. content, type, format, volume...) 2. Standards / methodologies for data collection & management 3. Ethics and Intellectual Property (highlight any restrictions on data sharing e.g. embargoes, confidentiality) 4. Plans for data sharing and access (i.e. how, when, to whom) 5. Strategy for long-term preservation
- 8. + Guidance, tools & examples
- 9. + Follow guidance from funders e.g. MRC audio clip on what to include in plans http://www.youtube.com/watch?v=ukVHHKp6sck Wellcome Trust FAQ http://www.wellcome.ac.uk/About-us/Policy/Spotlight- issues/Data-sharing/Guidance-for-researchers/index.htm ESRC guidance for peer-reviewers http://www.esrc.ac.uk/_images/Data-Management-Plan- Guidance-for-peer-reviewers_tcm8-15569.pdf
- 10. + A useful framework to get started Think about why the questions are being asked Look at examples to get an idea of what to include www.icpsr.umich.edu/icpsrweb/content/datamanagement/dmp/framework.html
- 11. + Help from the DCC https://dmponline.dcc.ac.uk www.dcc.ac.uk/resources/ how-guides/develop-data-plan
- 12. + How DMPonline works Create a plan based on relevant funder / institutional templates... ...and then answer the questions using the guidance provided
- 13. + Example plans Technical plan submitted to AHRC by Bristol Uni http://data.bris.ac.uk/files/2013/02/data.bris-AHRC-Technical-Plan-v21.pdf Rural Economy & Land Use (RELU) programme examples http://relu.data-archive.ac.uk/data-sharing/planning/examples UCSD example DMPs (20+ scientific plans for NSF) http://rci.ucsd.edu/dmp/examples.html My DMP – a satire (what not to write!) http://ivory.idyll.org/blog/data-management.html
- 14. + Data creation examples Raw data is stored either as Excel spreadsheet files or as MATLAB data files. In each case, column headers (for Excel) or README files (for MATLAB) provide a mechanism for understanding the data. A digital log of experimental details also provide a link to corresponding image files as well as a brief description of experimental conditions, providing context for data collection. [1] The directory structure will be custom, not self-explanatory, and in no way documented or described. Students working with the data will be encouraged to make their own copies and modify them as they please, in order to ensure that no one can ever figure out what the actual real raw data is. [2] [1] Engineering DMP Example by Sameer Shah from UCSD [2] My DMP – a satire, by C. Titus Brown
- 15. + Storage and backup examples Bristol’s Research Data Storage Facility (RDSF) will be used to store the data during the project. Recordings made in the field will be copied to the RDSF via a secure web connection, by the PI, as soon as possible, but some delays are expected due to Sri Lankan facilities. Therefore an external, portable hard drive (and an identical copy, for redundancy purpose) will be used for backup in the field. [1] I will store all data on at least one, and possibly up to 50, hard drives in my lab. Backups will rarely, if ever, be done. [2] [1] Example AHRC Technical Plan, University of Bristol [2] My DMP – a satire, by C. Titus Brown
- 16. + Data sharing examples Access to these materials are available either free or at low costs when those interested in the materials sign a Memorandum of Understanding stating; 1) they are a non-profit or research organization 2) they will not use the materials in paid consultancy nor charge others for use of the materials 3) they will reference the materials in any publications or presentations 4) they will not change the materials without our permission. [1] When required to make the data available by my program manager, my collaborators, and ultimately by law, I will grudgingly do so by placing the raw data on an FTP site, named with UUIDs like 4e283d36-61c4-11df-9a26- edddf420622d. I will under no circumstances make any attempt to provide analysis source code, documentation for formats, or any metadata with the raw data. [2] [1] Engineering DMP Example by John Fontanesi from UCSD [2] My DMP – a satire, by C. Titus Brown
- 17. + Restrictions on sharing The data will be deposited with [repository] but not disseminated for one year to give the investigators time to publish their findings. [1] Any design notes on the data analysis are in our private e-mail, and we will fight to the death - up to and including ignoring FOI requests - to prevent you from obtaining them. [2] [1] ICPSR Framework for Creating a Data Management Plan [2] My DMP – a satire, by C. Titus Brown
- 18. + Supporting researchers to write DMPs
- 19. + Basic guidance and support Most university policies include a requirement for DMPs so you need to explain what to cover in plans via: Templates listing themes/questions to cover Custom guidance by uni or discipline Example answers or boilerplate text Links to local contacts and support A library of successful DMPs to reuse
- 20. + More in-depth support Online tools Training courses Consultancy services
- 21. + You can customise DMPonline Select desired questions Add your logo, colours, URL… Profile local support www.dcc.ac.uk/blog/tailoring-dmp-online-for-your-institution
- 22. + Embed flags / alerts in grant system www2.le.ac.uk/offices/itservices/about/news/old-news/2010/July/lucre-08-07-10
- 23. + Tips to share on writing DMPs Keep it simple, short and specific Seek advice - consult and collaborate Base plans on available skills and support Make sure implementation is feasible Justify any resources or restrictions needed http://www.youtube.com/watch?v=7OJtiA53-Fk
- 24. + Thanks – any questions? DCC guidance, tools and case studies: www.dcc.ac.uk/resources Follow us on twitter: @digitalcuration and #ukdcc
Editor's Notes
- #12: The DCC has produced a How to guide on writing DMPs and developed a tool to help