Team dynamics HBO
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This document discusses team dynamics and effectiveness. It defines teams and different types of teams. It outlines key factors that influence team effectiveness, including task characteristics, team size, composition, processes, cohesion, and trust. Virtual and self-directed teams are described. Challenges to team decision making like time constraints, evaluation apprehension, and groupthink are also summarized. Guidelines for team decisions, managing conflict, and decision making techniques like brainstorming and the nominal group technique are provided.
Team dynamics HBO
- 1. E I G H T C H A P T E R Team dynamics
- 2. • Groups of two or more people • Exist to fulfill a purpose • Interdependent -- interact and influence each other • Mutually accountable for achieving common goals • Perceive themselves as a social entity
- 3. • Departmental teams • Production/service/ leadership teams • Self-directed teams • Advisory teams • Task force (project) teams • Skunkworks • Virtual teams • Communities of practice
- 4. • All teams are groups •Some groups are just people assembled together •Teams have task interdependence whereas some groups do not (e.g., group of employees enjoying lunch together)
- 5. • Groups that exist primarily for the benefit of their members • Reasons why informal groups exist: 1. Innate drive to bond 2. Social identity -- we define ourselves by group memberships 3. Goal accomplishment 4. Emotional support
- 6. Advantages – Make better decisions, products/services – Better information sharing – Higher employee motivation/engagement • Fulfills drive to bond • Closer scrutiny by team members • Team members are benchmarks of comparison
- 7. Disadvantages – Individuals better/faster on some tasks – Process losses - cost of developing and maintaining teams – Social loafing
- 8. • Make individual performance more visible – Form smaller teams – Specialize tasks – Measure individual performance • Increase employee motivation – Increase job enrichment – Select motivated employees
- 9. Team effectiveness model Team design •Task characteristics •Team size •Team composition Team effectiveness • Achieve organisational goals • Satisfy member needs • Maintain team survival Team processes •Team development •Team norms •Team roles •Team cohesiveness Organisational and team environment • Reward systems • Communication systems • Physical space • Organisational environment • Organisational structure • Organisational leadership
- 10. Task characteristics Team composition Team size
- 11. Team’s Task Characteristics • Teams work better when tasks are clear, easy to implement – learn roles faster, easier to become cohesive – ill-defined tasks require members with diverse backgrounds and more time to coordinate • Teams preferred with higher task interdependence – Extent that employees need to share materials, information, or expertise to perform their jobs.
- 12. Levels of Task Interdependence Reciprocal Sequential Pooled A B C A B C Resource A B C High Low
- 13. Team Size • Smaller teams are better because: – need less time to coordinate roles and resolve differences – require less time to develop more member involvement, thus higher commitment • But team must be large enough to accomplish task
- 14. Five C’s of Team Member Competencies
- 15. Team Composition: Diversity • Team members have with diverse knowledge, skills, perspectives, values, etc. • Advantages – better for creatively solving complex problems – broader knowledge base – better representation of team’s constituents • Disadvantages – take longer to become a high-performing team – more susceptible to “faultlines” – increased risk of dysfunctional conflict
- 16. Homogeneous vs heterogeneous teams Homogeneous teams Heterogeneous teams • Higher satisfaction • Less conflict • Faster team development • More efficient coordination • Performs better on simple tasks • More conflict • Slower team development takes longer to agree on norms and goals • Better knowledge and resources for complex tasks • Tend to be more creative • Higher potential for support outside the team
- 17. Development Team Processes Norms Cohesion Trust Development Team Processes Norms Cohesion Trust
- 18. Development Team Processes Norms Cohesion Trust Existing teams might regress back to an earlier stage of development Forming Storming Norming Performing Adjourning Stages of Team Development
- 19. Development Team Processes Norms Cohesion Trust Team Norms • Informal rules and shared expectations team establishes to regulate member behaviors • Norms develop through: – Initial team experiences – Critical events in team’s history – Experience/values members bring to the team
- 20. Development Team Processes Norms Cohesion Preventing/Changing Dysfunctional Team Norms Trust • State desired norms when forming teams • Select members with preferred values • Discuss counter-productive norms • Reward behaviors representing desired norms • Disband teams with dysfunctional norms
- 21. Development Team Processes Norms Cohesion Trust Team Cohesion • The degree of attraction people feel toward the team and their motivation to remain members • Both cognitive and emotional process • Related to the team member’s social identity
- 22. Causes of team cohesiveness • Regular interaction increases cohesion • Calls for tasks with high interdependence • Successful teams fulfillmember needs • Success increases social identity with team Team cohesiveness • Smaller teams tend to be more cohesive Development Team Processes Norms Cohesion Trust Member similarity Member interaction Team size • Challenges increase cohesion when not overwhelming Somewhat difficult entry External challenges Team success • Similarity-attraction effect • Some forms of diversity have less effect • Team eliteness increases cohesion • But lower cohesion with severe initiation
- 23. Development Team Processes Norms Cohesion Trust Team Cohesion Outcomes 1. Motivated to remain members 2. Willing to share information 3. Strong interpersonal bonds 4. Resolve conflict effectively 5. Better interpersonal relationships
- 24. Development Team Processes Norms Cohesion Trust Team Cohesion and Performance Team norms support firm’s goals Team norms oppose firm’s goals High team cohesiveness Low team cohesiveness Low task performance Moderately high task performance Moderately low task performance High task performance
- 25. Development Team Processes Norms Cohesion Trust Trust Defined Positive expectations one person has of another person in situations involving risk
- 26. Development Team Processes Norms Cohesion Trust Three Levels of Trust Identification-based Trust Knowledge-based Trust Calculus-based Trust High Low
- 27. Self-Directed Teams Defined Cross-functional work groups organized around work processes, that complete an entire piece of work requiring several interdependent tasks, and that have substantial autonomy over the execution of those tasks.
- 28. Self-Directed Team Success Factors • Responsible for entire work process • High interdependence within the team • Low interdependence with other teams • Autonomy to organize and coordinate work • Technology supports team communication/coordination
- 29. Virtual Teams Teams whose members operate across space, time, and organizational boundaries and are linked through information technologies to achieve organizational tasks – Increasingly possible because of: • Information technologies • Knowledge-based work – Increasingly necessary because of: • Organizational learning • Globalization
- 30. Virtual Team Success Factors • Member characteristics – Technology savvy – Self-leadership skills – Emotional intelligence • Flexible use of communication technologies • Opportunities to meet face-to-face
- 31. Team Decision Making Constraints • Time constraints – Time to organize/coordinate – Production blocking • Evaluation apprehension – Belief that others are silently evaluating you • Peer pressure to conform – Suppressing opinions that oppose team norms • Groupthink – Tendency in highly cohesive teams to value consensus at the price of decision quality – Concept losing favor -- consider more specific features
- 32. General Guidelines for Team Decisions • Team norms should encourage critical thinking • Sufficient team diversity • Ensure neither leader nor any member dominates • Maintain optimal team size • Introduce effective team structures
- 33. Constructive Conflict • People focus their discussion on the issue while maintaining respectfulness for others having different points of view. • Problem: constructive conflict easily slides into personal attacks
- 34. Rules of Brainstorming 1. Speak freely 2. Don’t criticize 3. Provide as many ideas as possible 4. Build on others’ ideas
- 35. Evaluating Brainstorming • Strengths – Produces more creative ideas – Less evaluation apprehension when team supports a learning orientation – Strengthens decision acceptance and team cohesiveness – Sharing positive emotions encourages creativity • Weaknesses – Production blocking still exists – Evaluation apprehension exists in many groups
- 36. Electronic Brainstorming • Relies on networked computers to submit and share creative ideas • Strengths -- more creative ideas, minimal production blocking, evaluation apprehension, or conformity problems • Limitations -- too structured and technology-bound
- 37. Nominal Group Technique Describe problem Individual Activity Team Activity Individual Activity Write down possible solutions Possible solutions described to others Vote on solutions presented