Terms of reference
Download as PPTX, PDF4 likes4,536 views
This document outlines terms of reference (TOR) for establishing the purpose, structure, and expectations for a committee. It defines what a TOR is and that it should describe the purpose, scope, and authority of the committee. It also provides guidance on preparing the TOR by involving stakeholders and setting realistic expectations. Finally, it lists elements that should be included in a TOR such as the committee name, type, purpose, scope, decision-making authority, membership, meeting arrangements, and reporting structure.
Terms of reference
- 1. Dr.Shailendra.V.L. Director Patient Safety Al Bukeirya general hospital Al Qassim Kingdom of Saudi Arabia TERMS OF REFERENCE
- 2. TERMS OF REFERENCE • TORs describe the purpose and structure of a project, committee, meeting, negotiation, or any similar collection of people who have agreed to work together to accomplish a shared goal. • The terms of reference of a project are often referred to as the project charter.
- 3. DEFINITION • Each committee should have a Terms of Reference document (ToR) that, at a minimum, describes the purpose, scope and authority of the committee. • ToR’s present an overview of the requirements and expectations of the evaluation and are an explicit statement of the roles, resources, and responsibilities of the members.
- 4. BACKGROUND • Briefly describe the history and current status of the programme, including objectives, duration, activities. • Situate with reference to the overarching country programme, parallel or linked national programmes. • Situate the important stakeholders, including partners, implementing agencies/ organizations. • Describe other factors influencing timing and focus of the evaluation, for example in wider national context.
- 5. PREPARATION OF THE TOR • All the stakeholders involved in commissioning the evaluation should have ownership of the content of the TOR and agree from the onset to the terms. • Stakeholders may have conflicting priorities and unrealistic expectations, therefore the TOR should reflect what it is feasible for the members to accomplish.
- 6. THE TERMS OF THE COMMITTEE • Committee Name • Official name of the committee or group • Type • Can be standing, ad hoc (special project) or advisory (related to another board, committee or project) • Purpose • Describe the purpose of the committee (what the committee will do, why it was created) • Scope • Clearly describe what is in and out of scope for the committee
- 7. THE TERMS OF THE COMMITTEE • Describe the decision making authority of the committee (decides, approves, recommends, etc.) • Membership • Type and number of members, how members are appointed, how the chair and co-chair are appointed and a list of members (Name and functional role) • Meeting arrangements • Meeting frequency and location, meeting procedures (if applicable), quorum, details about agendas and minutes (how these will be distributed, available online, who prepares them, etc.), communication between meetings. • Reporting • Describe whom the committee will report to, in what format, how often
- 8. Thank you