The Impact of Time on
                               ENROLLMENT




                                           1



Wednesday, April 3, 13
The Principle:
    Timing is everything
    When it comes to achieving enrollment numbers, every second counts.
    Reaching decisions faster than your competition can help your program
    yield more students.




Wednesday, April 3, 13
The Problem:
             Applications on the rise
             While time is of the utmost importance, reviewing faster gets
             complicated as applications flood in. The number of applications
             read by each admissions office is expected to increase 11%
             annually which means admissions personnel can expect to review
             1,115 applications per reader by 2016!




               Source: NACAC State of College Admissions 2012
                                                                               3



Wednesday, April 3, 13
The Question:
     In the face of an application tidal
     wave, how do I review applications
     faster and more efficiently?




Wednesday, April 3, 13
And now, the solution



Wednesday, April 3, 13
1. Pinpoint the obstacles
                                                 6



Wednesday, April 3, 13
Locate problems at the source
    Like speed bumps on a road, today’s admissions processes and technology can
    slow decision making. Consider all the unintended inefficiencies that come with
    filing, accessing, assigning, collecting, reviewing, collaborating, scoring and storing
    applications. Now think about all those with the added complexity of travel.




Wednesday, April 3, 13
2. Where are the Bottlenecks?
                                                   8



Wednesday, April 3, 13
Run through this checklist
          of questions:
          How long does it take for readers to pick up and drop
          off files?
          How much time is spent waiting to connect to the
          internet over public wifi?
          How long does it take for a web browser to display an
          application over a slow connection?
          How much faster could the review process be if
          readers were in a comfortable setting?
          How efficient is the process for assigning, distributing,
          and collecting reader evaluations?




Wednesday, April 3, 13
3. Use technology
                         to increase velocity
                                          10



Wednesday, April 3, 13
Technology is your friend
         Technology can greatly reduce friction and accelerate admissions decision making. It
         offers a lot of promise but not all solutions are created equal. Consider the time it
         takes to prepare, integrate, install, and implement a new system. If the new system is
         complex and difficult to use, that will further slow down the process extending the
         time until the return on investment is realized, if ever.




Wednesday, April 3, 13
4. Find the
                             needle in
                         the haystack
                                    12


Wednesday, April 3, 13
Improve yield
                By gaining visibility into the upcoming class sooner, admissions
                officers can proactively adjust their focus and recruitment efforts
                to improve yield. They can spend more time recruiting and less
                time reviewing.




Wednesday, April 3, 13
Now, learn why and how it works.




Wednesday, April 3, 13
The Why:
                         Evolution of Admissions
                                              15



Wednesday, April 3, 13
Evolution of Admissions
         Some colleges still conduct their review using paper based processes.
         Others read online and use document imaging systems that disrupt
         workflow, and force applications to be read in uncomfortable office settings.
         While going from paper to document imaging to online review can be
         considered progress, the evolution is not over.




Wednesday, April 3, 13
Admission Evolution
                                                                      See how technology has evolved




                                                                       Paper   Document Imaging   Online Reading        Offline Reading


                                       Speed
                          Rate at which applications are reviewed


                                     Mobility
                         Ability to review applications on the road


                                 Accessibility
                           24/7 access to applications and files


                                     Comfort
                           Ease with which review is conducted


                                Maintenance
                           Time and resources spent on upkeep


                                     Training
                         Time saved by limited training procedures


                         Workflow Disruption
                          Seamless integration of technology and
                                     current workflow


                                Making the grade:                      =A      =B                 =C               =D                =F

Wednesday, April 3, 13
Before
                         ‘You can see piles of paper ready for assembly in our Round 2
                          before Matchbox. That window in the background is now my
                              office window, as we carved out new offices from the old
                                          operations room that was no longer needed.”
                                                 -- Craig Hubbell Director of Operations
                                                 UCLA Anderson School of Management

Wednesday, April 3, 13
After
 “It’s great to bring the
 iPad on the plane, to
 an event, and be able
 to read outside the
 office. I can highlight
 the information I want
 to share with my team
 without writing note
 after note after note.”
 -- Lindsay Haselton
 Associate Director of
 Admissions
    UCLA Anderson
 School of Management
Wednesday, April 3, 13
Out:
                                                    Two monitors, stuck at
                                                     work, and time lost
                                                       on applications.




              In:
           No Contest
   One screen, flexibility, cozy chair
     Which would you prefer? Office chair, reading

    and instantaneous                                                  20
       collaboration.
Wednesday, April 3, 13
Speed is life
it’s time to beat the competition


                                    21



Wednesday, April 3, 13
Review. Decide. Enroll.
             The competition for applicants is too intense for today’s application
             review processes not optimized for speed. Both online and paper
             review bog down personnel with inefficiencies. Matchbox accelerates
             the review process which yields a competitive advantage over schools
             still using paper and online review.




Wednesday, April 3, 13
To learn more
             Visit, www.matchbox.net
             or
              Download the full eBook, The Impact of Time on Enrollment.




Wednesday, April 3, 13

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The Impact of Speed on Enrollment

  • 1. The Impact of Time on ENROLLMENT 1 Wednesday, April 3, 13
  • 2. The Principle: Timing is everything When it comes to achieving enrollment numbers, every second counts. Reaching decisions faster than your competition can help your program yield more students. Wednesday, April 3, 13
  • 3. The Problem: Applications on the rise While time is of the utmost importance, reviewing faster gets complicated as applications flood in. The number of applications read by each admissions office is expected to increase 11% annually which means admissions personnel can expect to review 1,115 applications per reader by 2016! Source: NACAC State of College Admissions 2012 3 Wednesday, April 3, 13
  • 4. The Question: In the face of an application tidal wave, how do I review applications faster and more efficiently? Wednesday, April 3, 13
  • 5. And now, the solution Wednesday, April 3, 13
  • 6. 1. Pinpoint the obstacles 6 Wednesday, April 3, 13
  • 7. Locate problems at the source Like speed bumps on a road, today’s admissions processes and technology can slow decision making. Consider all the unintended inefficiencies that come with filing, accessing, assigning, collecting, reviewing, collaborating, scoring and storing applications. Now think about all those with the added complexity of travel. Wednesday, April 3, 13
  • 8. 2. Where are the Bottlenecks? 8 Wednesday, April 3, 13
  • 9. Run through this checklist of questions: How long does it take for readers to pick up and drop off files? How much time is spent waiting to connect to the internet over public wifi? How long does it take for a web browser to display an application over a slow connection? How much faster could the review process be if readers were in a comfortable setting? How efficient is the process for assigning, distributing, and collecting reader evaluations? Wednesday, April 3, 13
  • 10. 3. Use technology to increase velocity 10 Wednesday, April 3, 13
  • 11. Technology is your friend Technology can greatly reduce friction and accelerate admissions decision making. It offers a lot of promise but not all solutions are created equal. Consider the time it takes to prepare, integrate, install, and implement a new system. If the new system is complex and difficult to use, that will further slow down the process extending the time until the return on investment is realized, if ever. Wednesday, April 3, 13
  • 12. 4. Find the needle in the haystack 12 Wednesday, April 3, 13
  • 13. Improve yield By gaining visibility into the upcoming class sooner, admissions officers can proactively adjust their focus and recruitment efforts to improve yield. They can spend more time recruiting and less time reviewing. Wednesday, April 3, 13
  • 14. Now, learn why and how it works. Wednesday, April 3, 13
  • 15. The Why: Evolution of Admissions 15 Wednesday, April 3, 13
  • 16. Evolution of Admissions Some colleges still conduct their review using paper based processes. Others read online and use document imaging systems that disrupt workflow, and force applications to be read in uncomfortable office settings. While going from paper to document imaging to online review can be considered progress, the evolution is not over. Wednesday, April 3, 13
  • 17. Admission Evolution See how technology has evolved Paper Document Imaging Online Reading Offline Reading Speed Rate at which applications are reviewed Mobility Ability to review applications on the road Accessibility 24/7 access to applications and files Comfort Ease with which review is conducted Maintenance Time and resources spent on upkeep Training Time saved by limited training procedures Workflow Disruption Seamless integration of technology and current workflow Making the grade: =A =B =C =D =F Wednesday, April 3, 13
  • 18. Before ‘You can see piles of paper ready for assembly in our Round 2 before Matchbox. That window in the background is now my office window, as we carved out new offices from the old operations room that was no longer needed.” -- Craig Hubbell Director of Operations UCLA Anderson School of Management Wednesday, April 3, 13
  • 19. After “It’s great to bring the iPad on the plane, to an event, and be able to read outside the office. I can highlight the information I want to share with my team without writing note after note after note.” -- Lindsay Haselton Associate Director of Admissions UCLA Anderson School of Management Wednesday, April 3, 13
  • 20. Out: Two monitors, stuck at work, and time lost on applications. In: No Contest One screen, flexibility, cozy chair Which would you prefer? Office chair, reading and instantaneous 20 collaboration. Wednesday, April 3, 13
  • 21. Speed is life it’s time to beat the competition 21 Wednesday, April 3, 13
  • 22. Review. Decide. Enroll. The competition for applicants is too intense for today’s application review processes not optimized for speed. Both online and paper review bog down personnel with inefficiencies. Matchbox accelerates the review process which yields a competitive advantage over schools still using paper and online review. Wednesday, April 3, 13
  • 23. To learn more Visit, www.matchbox.net or Download the full eBook, The Impact of Time on Enrollment. Wednesday, April 3, 13