ACM Adaptive Case Management - Technology Innovation Brochure by ISIS Papyrus Software
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Papyrus Adaptive Case Management (ACM) empowers knowledge workers by allowing them to manage complex workflows and decisions without predefined processes, promoting adaptability and real-time transparency. The platform enables organizations to integrate business communications, automate low-value tasks, and foster continuous improvement by leveraging the skills and intuition of knowledge workers. Key benefits include enhanced operational transparency, flexible user-defined interfaces, and a focus on goal-oriented processes to improve customer service and satisfaction.
ACM Adaptive Case Management - Technology Innovation Brochure by ISIS Papyrus Software
- 1. < P A P Y R U S A C M > Empower Knowledge Workers Empower Your Business INSIDE Knowledge Work and Adaptive Cases Papyrus ACM Quick Facts KEY ADVANTAGES Process adaptability with Design by Doing Business and marketing control their processes, content and templates Flexibility and compliance for manager, architect and knowledge worker Consolidated view of inbound and outbound documents and status Papyrus Adaptive Process and Case Management
- 2. Knowledge work is about deci- sion-making that requires transparency and real-time access to content and data in the context of the business process. Asknowledgeworkdoes not have a predefined flow, it requires clear goals, authority assigned to a performer, and defini- tion of the means (budget or resource) to achieve the goal. Spectrum of work processes Economist James March defined that for businesses to suc- ceed in the long run, they need to both exploit existing knowledge and explore and innovate continuously. A strong cost focus can cause business management to lose sight of effectiveness. BPM automation further faces the danger that skilled workers become redundant or leave in frustration. ACM for Knowledge Work Businesses benefit from empowering employees and turn- ing as many production workers as possible into knowledge workers. Process standardization is a key element in the cost savings of BPM because implementing processes is so cumbersome and expensive. It therefore promotes "good-enough" processes rather than a perfectly customer-oriented outcome. ACM is "empowerment technology" that focuses on the WHY and WHO and not on the HOW, because that knowledge is "between two ears only" (Peter Drucker). Top-down business transparency ensures that knowledge workers understand why they are doing things, and real-time process transparency enables process owners to intervene immediately when customer quality assessments are poor. Empower Knowledge Workers – Empower Your Business Cross Industry • Accounts payable • Contract management • Employee on-boarding • Problem tracking • Virtual patient records • Claims processing • Member enrollment • Revenue cycle management • Claims handling • Underwriting • New accounts • Policy management • Partner Management • Loans operations • New accounts • Wealth management • Branch operations • Grants management • Tax processing • Investigation • Case management • Environmental Healthcare Insurance Financials Public SectorKnowledge workers are found at the heart of every service- and customer- driven operation in a business, performing mission-critical and complex activities from customer claims management and contract management to account management and fraud investigations, among others. Knowledge work is mostly UNSTRUCTURED and UNPREDICTABLE PROCESS COMPLEXITY ACM PROCESSUNPREDICTABILITY ACMACMACM BPMBPMBPMBPM CRM ECM BPMBPMBPMBPMBPMBPM CRM ECM CRM A D A P T I V E P R O C E S S TURN AS MANY PEOPLE AS POSSIBLE INTO KNOWLEDGE WORKERS! ACMACMACMACM BPMBPMBPMBPM REDUCE MANPOWER AND AUTOMATE AS MUCH WORK AS POSSIBLE! Goal driven executive objectives director targets process goals customer perception actor knowledge/skill executive objectives director targets process goalsgoals customer perception actor knowledge/skill Repetitive Knowledge Supportive Administrative Complex Somewhat complex Not complex at all (done today by Excel and Word over e-mail) Process Complexity Exploration&In novation Exploration & Innovation - J. March 1991 Exploi tation
- 3. Adaptive Case Management Why would empowerment work better than reward and pun- ishment, or strict even quality monitoring? Each action in an empowered organization drives productivity forward, while rigidly planned organizations (hierarchically or not) waste precious energy and time on analysis and designs, policing procedures and reward/punishment systems. Each control- ling or monitoring action and each reward will cause counter- productive forces in the organization. Only empowered actors can use intuition and experience to implement many small, low-cost improvements that follow the business architecture and can be verified for benefits within days. Five elements of ACM Empowering knowledge workers requires adaptive technol- ogy to enable business communications and processes using five basic elements: Entities: SOA or other interfaces connect the silos to the process environment. Goals and goal rules: Direction and measurement ensure results Content: Inbound and outbound correspondence Rules: NLR (natural language rule) editing GUI: Users can define forms and wizards from widgets docs contract service Legal copy m em os invoice manage manage invoice manage manage manage RULES GOALS CONTRACT POLICY ACTIVITIES TASKS ENTITIES SOA GUI PORTAL OPTIONAL BPMN CASE/ TASK TEMPLATE Goal-oriented, adaptive processes ACM first empowers the high-level knowledge workers in a business by enabling the executive to communicate business strategy (in terms of models) to them. It helps align financial goals with process and budgetary planning, to empower both management to define the goals and actors to add the tasks that achieve them. Driving processes with GOALS rather than flowcharts, and then mapping inbound and outbound CONTENT to them, supports the processes that generate new knowledge and successful outcomes. Design-by-Doing New knowledge requires the creation of new data, new content, new rules, new goals, new user interfaces and new roles - by the business users who need them. Business user empowerment must be linked to a common GOAL-oriented approach - business users don’t understand complex gate- ways in 2D BPMN flows. “Business users do not just influence the design, they actually create the process on the fly.” - Max J. Pucher Empowerment is not about social networking - it's about authority, goals and means. Effectiveness and transparency are achieved by linking customers and process performers in the process context. Benefits of Papyrus ACM ACM allows the business to selectively and securely empow- er all the people that take action and those for whom action is taken. ACM is about communication and process as ONE. ACM leaves the automation of the low-value, highly repeti- tive tasks to BPM, while providing the platform for the high- value, unique and skill- or knowledge-intensive customer service processes. This is where customer loyalty is being created and maintained. But ACM also empowers because it interconnects the man- agement layers and enables continuous innovation and opti- mization without ANY bureaucratic governance overhead. Empowers non-technical business users Builds virtual process organizations Users create dynamic knowledge processes Assembles optimized process templates Delivers real-time customer perceptions Gathers actionable process knowledge Links business and process goals Provides operational transparency inquiries within 24h representatives respond create and send proposal to customer within 24h customer focus achieve one sub-goal, alert after 20h contact customer to understand needs better sub- processuser actions sub-goals objective executive target director process goal sub-goals inquiries within 24h representatives respond create and send proposal toproposal to customercustomer within 24hwithin 24h customer focus achieve one sub-goal, alert after 20h contact customer to understand needs better sub- processuser actions sub-goals objective executive target goalgoalgoal sub-goals goal process director target
- 4. Papyrus Adaptive Case Management ACM exposes structured (business data) and unstructured (content) information to the actors of structured (business) and unstructured (social) organizations to interactively cre- ate, modify and securely execute – with knowledge gathered during run time – structured (process) and unstructured (case) work in a transparent and auditable manner. Using the templates for data, content, rules, actors and GUI, a business user can create or modify case templates or in- stances. By means of the Case Builder, those templates can be assembled by drag-and-drop and linked to BPMN activi- ties that are assigned to a hierarchy of process goals. Adaptive processes, despite lacking a predictable and re- peatable progression, nevertheless go from a less ordered to a more ordered state through user action. During execution, the actor may receive suggested actions but can decide otherwise (given the authority). The decision is stored in the template and available to other actors, but it is not turned into hard-coded flowcharts that replace human intuition. Embed inbound business communication Capturing and archiving inbound documents is an essential element of a full case man- agement solution. Typically, inbound documents range from known forms and semi- structured accounting documents to totally unstructured letters and e-mails. ACM is fully consolidated with the Papyrus Capture products and can be installed as one homogenous so- lution. Automated capture processing of doc- uments as they are received must occur efficiently to quickly start activities triggered by their content. With the use of classification taxonomy, documents are handled based on their apparent similarities, before any OCR reading has taken place. To classify and extract busi- ness data from scans requires training a relevant sample set, but not programming. Adding barcode reading can help identify relevant detail information such as case or customer numbers. Papyrus captures ALL incoming content, performs ma- chine-learning classification, extracts and validates busi- nessdata,andexecutesautomatedbusinessresponsesand initiates straight-through or user-interactive processes. ACM Empowered: Closed-Loop Busi Processing a case involves a substantial amount of business communication - both incoming and outgoing – that adds to the complexity and challenge of effectively managing successful progress and resolution. SCAN FAX E-MAIL ACQUISITION CLASSIFICATION determine document type INDEX AND DATA EXTRACTION AUTOMATIC VALIDATION with data look up CATEGORIZER document distribution DEPARTMENT“A” VERIFY INBOX DEPARTMENT“B” INBOX DEPARTMENT“C” INBOX DEPARTMENT“D” INBOX DEPARTMENT“E” INBOX WEB
- 5. Embed outbound business communication The use of Papyrus outbound products closes the communications loop with the cus- tomers, clients, stakeholders, agents and vendors with high-quality content. Data-driven, specific business documents must be either generalized or personalized. While the core structure is defined initially by IT experts, the final content must be under full control of the business users to maintain text and messages: multi-lan- guage, resource management (fonts, forms, logos) and change management supporting batch, online, interactive (thin and thick client) and Web form/document solutions. To ensure compliance and enable adaptability, both pro- cess managers and business users can apply rules to docu- ment events for automation and case status tracking at any point in the process, including required predefined tasks and documents via template and allowing ad–hoc activity and content at run time. Papyrus provides the complete output and print manage- ment functionality, including PrintPool for bundling and WebArchive for Web distribution of business content. Papyrus EYE Widgets Most BPM products only offer simple forms, while Papyrus enables intuitive, fully functional graphical user interfaces. Dashboards, process queues and application dialogs read data models from the repository and are simply populated with business data from an SOA interface through drag- and-drop. Empowered employees can create user inter- faces without programming through the powerful Papyrus EYE Widget technology. Widget definitions are centrally managed, version-controlled and time-stamp deployed to all production servers. EYE Widget applications are deployed identically in the desk- top and in the browser. User- definable themes enable CSS-like configuration. The Papyrus Client is deployed as a Browser plug-in. ness Communications and Processes RULE #1: "There is no process without content, and content without process you don’t need." FAXPRINT E-MAIL MOBILE REPOSITORY CLIENTFORMATTER ARCHIVEBUNDLING & MAIL SORT PORTALDELIVERY WORKPLACEDESIGNER WEB
- 6. Natural Language Rules Rule entry in Papyrus is a natural language (NL) capability without complex syntax that guides the user and offers both multilingual presentation and editing from a single-rule definition. Rules are defined in the process engine and must be tested and approved. NL rules can access any data model stored in the central metadata repository, and the execution of rules is verified against user role policy setting. Normal change management processes apply. Papyrus Natural Language Rules (NRL) Editor Embed social media and Google Maps Papyrus enables Rich Internet Apps, chat, wikis, blogging, user-configurable GUI presentation and social interaction with co-workers - all under control of the role/policy autho- rization and in context with the process. The EYE Widget UI allows the dynamic inclusion of general Web content, such as Facebook, YouTube, Twitter, LinkedIn or Google Maps into the application. This allows the busi- ness to create very customer-oriented applications without opening these applications to misuse. Informal communications network Adaptive Case Management can apply rules to document events for automation and case status tracking at any point in the process, including predefined tasks and documents, allowing the addition of ad–hoc activity and content. External events, such as receipt of a phone call, letter, fax, or e-mail related to the case, are added to the case folder and new tasks or processes are created. For internal events, case workers assign tasks and initiate processes as needed to work on the case, and business rules within the case may automatically create and assign tasks or trigger fully automated actions. Those tasks and activities define the case context and are visible, along with case documents, in the shared case folder, where the state of the case as a whole is deter- mined by the combined state of all tasks and documents. CONTEXT AND AUDIENCE docs contractserviceLegal copy m em os project CONTEXT AND AUDIENCE Legal copy m em os project project CONTEX m em os m em os m em os CONNECTING PEOPLE WITH PEOPLE HISTORY OF CONTENT WITH EXPERTS AND TOPICS LINKING CONTENT WITH DATA AND PROCESSES LINKING CONTENT WITH PEOPLE Papyrus User Trained Agent - UTA For the purpose of process mining, the Papyrus User-Trained Agent performs pattern recognition on the data objects and their relationships across the complete state space of a busi- ness case each time an action is performed by an actor role. The UTA analyzes what elements of the pattern are relevant for its subsequent repeated actions. That will include infor- mation about previously executed steps and their results. If the actor performs that recommended action the confi- dence level of that recommendation is raised, if not, the con- fidence level is lowered. One or more of the most confident recommendations can be presented. docs contract serviceLegal copy m em os invoice Legal m em os copy m em os invoice REPOSITORY METADATA ACTIVITIES CONTENT RULES GUI Architecture Actors ACTION train CASES content GUI entities rules recommend User Trained Agent verify recom m end Process Owner needs process template
- 7. “The Papyrus approach to fully integrated customer communica- tions aligns perfectly with our business and technology requirements.” – AG Insurance About AG Insurance: With a market share of 25.1% (by the end of 2009), AG Insurance is the market leader in Belgian insurance. It owes this position to a broad and high-quality product range, excellent service and its cooperation with a network of independent insurance brokers, Fintro agents and BNP Paribas Fortis agencies. AG Insurance employs more than 4,000 specialised staff members. “The Papyrus Platform offers a win-win for AG Insurance, ... the Insurance staff and system can respond, react and adapt efficiently to the diverse and changing needs of customers without sacrificing quality, speed or compliance.” – Annemarie Pucher, ISIS Papyrus CEO ACM Customers: AG Insurance AG Insurance, a subsidiary of ageas (formerly Fortis SA/NV), selected the ISIS Papyrus Platform for adaptive case manage- ment to enhance insurance services (claims, underwriting and general services) and resolution in several business lines. AG Insurance will use the Papyrus Business Communications and Process Platform to optimize processes, tasks, communications and documents across a wide range of insurance activities. ACM Book: Mastering the Unpredictable How Adaptive Case Management Will Revolutionize the Way That Knowledge Workers Get Things Done - By Keith D. Swenson Contributor: Max J. Pucher, ISIS Papyrus Chief Architect (Chapter 5: Elements of ACM) A global team of respected business process leaders and technologists have collaborated to highlight the key con- cepts, important ideas and recommended approaches for harnessing, enabling and empowering knowledge work in the organization. For executives and managers of knowledge workers, Mastering the Unpredictable: Explains why previous trends don’t meet the need Explains the current technology gap and the new technol- ogy coming to fill the gap Lays out the options available to increase organizational efficiency Equips them to best take advantage of the evolving trend Papyrus ACM quick facts Papyrus Adaptive Case Management offers your orga- nization the most advanced software solution for enabling knowledge workers to man- age the complexity, quality and change of case-related activity: "Design by Doing" - users create, modify and analyze processes on the fly Flexibility in execution of ACM at the manager, architect and knowledge worker levels Tight but flexible integration and management of process, content and data Consolidation of data, content, rules, goals and interaction for compliance Consolidated view of inbound and outbound activity, documents and status User presentation (GUI) is user-definable by role using Widget technology Outbound business content is developed and maintained by business users Knowledge workers leverage personalization, automation and organization of communications Consolidation of multichannel outbound delivery for personalized communications Management can define quality goals and outcomes PapyrusAdaptiveCaseManagement withintegratedinboundandoutboundcorrespondence EventsTasks TasksTasksTasks Adapter Adapter Overview,Analysis, Monitoring Queue management User-TrainedAgent BusinessRules Process Management Advanced formatting Marketing messages Outputformats Attachments Variables Templates Validation rules Batch / online production Advanced formatting Marketing messages Outputformats Attachments Freetext Variables Templates “WYSIWYG” Manage building blocks, inventory, branding, ... Conversion Automated recognition Manual recognition & handling Integrated overview Sort/Search Inbound documents Outbound documents Images, audio, video, ... Navigation Rules Status mgt. Routing Scan Validation rules CORE BUSINESS APPLICATIONS CORE BUSINESS APPLICATIONS Document design Archiving Correspondence / letter writing Communications IN/OUT Tasks/to-dos History/events Digital Capture Case Management Define processing rules, GUI, authorizations by profile, ... User profile mgt. MAIL FAX E-MAIL WEBSCAN FAX E-MAIL WEB The Power of ONE System
- 8. Distributed Nodes with Enterprise Service Bus Business Repository Metadata, Process, Content, GUI, Rules Portal BPM processes e-mail fax letter SMS print Web Outbound Content e-mail fax letter SMS scan Web Inbound Content CRM processes Security, Monitoring, Auditing, Reporting BUSINESS DATA ENTITIES SOA and other adapters ECM processes Partners Sales Service Accounting Management Customers Administration Operations CRM ECM ERP SOA MQ BI LDAPSECURITY ISIS Locations International Headquarters, Austria ISIS Papyrus Europe AG Alter Wienerweg 12 A-2344 Maria Enzersdorf T: +43-2236-27551-0 F: +43-2236-21081 E-mail: info@isis-papyrus.com US Headquarters ISIS Papyrus America, Inc. 301 Bank St. Southlake, TX 76092 T: 817-416-2345 Asia-Pacific Headquarters ISIS Papyrus Asia Pacific Ltd 9 Temasek Blvd. #15-03 Suntec City Tower 2 Singapore 038989 T: +65-6339-8719 England ISIS Papyrus UK Ltd. Watership Barn Kingsclere Business Park Union Lane, Kingsclere Hants, RG20 4SW T: +44-1635-299849 Germany ISIS Papyrus Deutschland GmbH Heerdter Lohweg 81 40549 Düsseldorf T: +43-2236-27551-0 The Netherlands ISIS Papyrus Netherlands B.V. WTC World Trade Center Zuidplein 36 1077 XV Amsterdam T: +31-20-799-7716 Italy ISIS Papyrus Italy Srl via Monte Navale 11 10015 Ivrea (TO) T: +39-0125-6455-00 France ISIS Papyrus France SARL 21, Rue Vernet 75008 Paris T: +33-1-47-20-08-99 Spain ISIS Thot SL. Sainz de la Calleja, 14 28023 Madrid T: +34-91-307-78-41 Nordics ISIS Papyrus Nordics ApS Science Park Scion DTU Diplomvej 381 2800 Lyngby, Denmark T: +45-8827-6170 www.isis-papyrus.com A co mp r eh en si ve, f le x ib le an d s c alab le s o lu t i o n f o r co n s o li d a te d m an a g e m e n t o f in b o u n d an d o u t b o u n d c u s to m e r co m - mu n i c a t i o n s a c r o s s c h ann e ls, d e p ar t m e n t s an d s y s te m s . O r g ani z a t i o n s c an d e f in e, m ea su r e, an d mana g e p r o ce s s, co n te n t an d d a t a in co m p le x s e r v i ce e nv i r o nm e n t s w i t h a s h ar e d c u s to m e r v i e w an d c u s to m i ze d GU I s . T h e s e m i s s i o n - c r i t i c al AC M ap p lic at i o n s ar e b u il t f r o m a f o u n d a t i o n o f Papy r u s s t an d ar d s o f t w ar e co m p o n e n t s . Papyrus Adaptive Process Platform Claims Processing Patient Care Purchase To Pay Account Opening Immigration Contract Management Papyrus Adaptive Case Management HR Management Campaign Framework Mortgage Management A one system solution or just the capabilities you need