Time management
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The document provides strategies for effective time management, emphasizing the importance of tracking daily activities to identify time wasters and allocate study time efficiently. It details Covey's time management quadrants to help prioritize tasks based on their urgency and importance and introduces methods such as the ABC list and the pickle jar theory to organize one's commitments. The content encourages combining activities and being creative in managing time, while also allowing for flexibility.
Time management
- 2. To begin managing your time you first need a clear idea of how you are using your time daily. To get a more accurate estimate, you might keep a track of how you spend your time for a week. This will help you get a better idea of how much time you need to prepare for each subject. It will help you identify your time wasters. 2Ritika Dhameja
- 3. Sr No Activity Hours/ Week Total hrs/wk 1 No. of hours of sleep each night 8 X 7 56 2 No. of grooming hours per day 2 X 7 14 3 No. of hours of meal/snack per day 3 X 7 21 4 Total travel time per day 0.5 X 7 3.5 5 No. of hours for T.V/playing per day 2 X 7 14 6 No. of hours per week for functions 3 3 7 No. of hours per week for shopping 2 2 8 No. of hours per day for tuition 1 X 7 7 9 No. of hours per week for school 6 X 6 36 Total 156.5 Subtract Total from 168 168 - 156.5 11.5 Total Hours for self study 11.5 Ritika Dhameja 3
- 4. Level of difficulty No. of subjects (A) No. of hours (B) Total (A X B) Easy Average Difficult Total Ritika Dhameja 4 This formula is a general guideline. Try it for a week, and make adjustments as per your requirement.
- 5. Covey’s 4 Quadrants: Time Management Matrix ABC list Method Pickle Jar Theory Multitasking Ritika Dhameja 5
- 7. Covey’s quadrants will help you organize your life activities into 4 different quadrants, that differ in importance and urgency. 1st Quadrant: QUADRANT OF NECCESSITY The first one represent the things that are both important and urgent for us to do (you need to do them now) eg: preparing for a test for tomorrow, assignment submission Ritika Dhameja 7
- 8. 2nd Quadrant: QUADRANT OF CHOICE The second represent the things that are important, but not urgent (you can decide when to do them). Eg: exercising, preparing for a test/exam to be held after a 15 days. Ritika Dhameja 8
- 9. 3rd Quadrant: QUADRANT OF DELEGATION It represents the things that are not important, but urgent (you should try to delegate it to others if possible) Eg: Purchasing of stationary or gift etc Ritika Dhameja 9
- 10. 4th Quadrant: QUADRANT OF WASTE The last quadrant represents the things that are neither important or urgent (you should dump them!) Identify your time wasters Eg: If you have a time crunch that day & you decide to watch a movie, unnecessary phone calls etc Ritika Dhameja 10
- 11. ◦ Quadrant 1: Learn to manage ◦ Quadrant 2: Learn to maintain focus ◦ Quadrant 3: Learn to get it done ◦ Quadrant 4: Learn to ignore/avoid Ritika Dhameja 11
- 12. A "to do list" places items in order of importance. One method is the ABC list. This list is divided into three sections; A, B, or C. The items placed in the A section are those needed to be done that day. The items placed in the B section need completion within the week. The C section items are those things that need to be done within the month. As the B, C items become more pertinent they are bumped up to the A or B list. Ritika Dhameja 12
- 13. Time is like a jar of pickle i.e. LIMITED/FINITE Imagine you have an empty jar Now, fill it with ROCKS ROCKS here stand for roles, goals, commitments. These are of highest importance There still is some empty space left between the jar once its filled with rocks Now fill this space with pebbles Pebbles are jobs of average importance Ritika Dhameja 13
- 14. Now, There is still some space left so fill it with Sand. Sand refers to the less important activities Now, if there is still some space left then pour in some water. Water stands for the least important tasks. These should be done only if there is some room left. THE IMPORTANCE OF THE ACTIVITY DECREASES IF IT IS SMALLER & EASIER TO POUR. Ritika Dhameja 14
- 15. Combine several activities together at one time Eg: While commuting to school, review your notes. Eg: While showering make a mental list of the things that need to be done. These are just suggestions of what you can do to combine your time, but there are many others, above all be creative, and let it work for you. Ritika Dhameja 15
- 16. It is easier to find something to do with extra time then to find extra time to do something. Learn to identify time wasters & stick to your schedule. Keep room for uncertainty Ritika Dhameja 16
- 17. Calculate Study Time Allot Study Time using Study Hour Formula Ritika Dhameja 17