Time managment assignment
- 1. TIME MANAGEMENT ASSIGNMENT Submitted by: Danielle Bettini October 21, 2013 BUS 150 71873 Contemporary Business Practice Professor Nankin
- 2. Table of Contents Description of Assignment…………………………….Slide 3 Purpose of Assignment…………………………………Slide 4 Covey’s Principle-Based Time Management Matrix………………………………………………………. Slide 5 Pie chart of hours spent in each quadrant on day one of the assignment………………………. Slide 6 Analysis of day one pie chart…………………….. Slide 7-8 How I Could Have Managed My Time More Effectively (Day One)…………………………………… Slide 9 Pie chart of hours spent in each quadrant day two of the assignment…….................... Slide 10 on 1
- 3. Table of Contents (cont.) Analysis of day two pie chart……................. Slide 11-12 How I Could Have Managed My Time More Effectively (Day Two)………………………………….. Slide 13 Cumulative pie chart of hours spent in each quadrant over both days of the assignment……................................................ Slide 14 Conclusion: Based off of the analysis of the two-day pie chart……................. Slide 15-16 cumulative Strengths and Weaknesses: Applying the Rules for Efficient Time Management………................ Slide 17-19 Rules 2, 4, 5……………………………… Slide 17 Rules 9,11………………………………… Slide 18 Rules 14,17………………………………. Slide 19 2
- 4. The Assignment Over the past two days (October 17 & 18, 2013) I have recorded by daily activities. I then analyzed my activities based off of Stephen Covey’s Principle-Based Time Management Matrix and the Rules for Efficient Time Management The results of my analysis will be covered in this presentation 3
- 5. Purpose The purpose of this assignment is to analyze how well and effective my time management skills are. I will be able to see what I do well and what I need to work on. This is a useful assignment to complete, seeing as I am entering a new stage in my life (college). 4
- 6. Covey’s Principle-Based Time Management Matrix Urgent Important Not Urgent I. II. Important/Not Urgent Important/Urgent Crises; Pressing problems; Deadline-driven projects Not Important Principle Centered Activities; Planning; Prevention; Relationship building; Opportunity recognition; true recreation Activities III. Not Important/ Urgent IV. Not Important/Not Urgent Pressing matters; “popular activities; personal interruptions; some calls and mail; certain meetings and reports Time wasters; “pleasant activities” that are escapes from responsibilities; trivia, busy work 5
- 7. Day One Graph Thursday October 17, 2013 Hours Spent In Each Quadrant .5 hrs 6% 1hr 13% 6.5 hrs 81% Quadrant I Quadrant II Quadrant III Quadrant IV 6
- 8. Analysis of Day One Graph Out of the 8 hours that I was active during the day: 0% of my activities were in Quadrant I 81% were in Quadrant II 6% were in Quadrant III 13% were in Quadrant IV My morning was spent on a class trip to the Frick Collection (Quadrant II). When I arrived back at my dorm I had to pack for my weekend because I was leaving that night (Quadrant II; Important, but not necessarily urgent, because I still had a lot of time before leaving for home. ) 7
- 9. Analysis of Day One Graph (cont.) Before my next class, I spent about half an hour browsing the internet, mostly social media i.e. Facebook, Twitter, Tumblr. (Quadrant IV) Macroeconomics Lecture (Quadrant II) After my lecture I decided to watch Netflix. (Quadrant IV) When I got home (Pennsylvania) I spent time with my family. (Quadrant II; important time for relationship building because I hadn’t seen my parents in a long time) Browse internet before bed. (Quadrant III; this was my winding down period before going to sleep, I was on the go pretty much all day.) 8
- 10. How I Could Have Managed My Time More Effectively My day on Thursday was pretty busy, I was on the go for most of the day. When I had downtime, for example in between classes, I could have used my time for effectively. Instead of browsing the internet and watching Netflix, I could have spent time studying. If I had spent more time studying, I would have spent more time in Quadrant II and less time in Quadrant IV, which would be ideal. 9
- 11. Day Two Graph Friday October 18, 2013 Hours Spent in Each Quadrant 1.5 hrs 12% 2 hrs 16% Quadrant I Quadrant II Quadrant III Quadrant IV 4 hrs 32% 5 hrs 40% 10
- 12. Analysis of Day Two Graph Out of the 11.5 hours that I was active during the day: 16% of my activities were in Quadrant I 40% were in Quadrant II 32% were in Quadrant III 12% were in Quadrant IV I started my day out by excessively sleeping (Quadrant IV). Then I went to lunch with my dad (Quadrant II; this was important for maintaining a good relationship with my dad) 11
- 13. Analysis of Day Two Graph (cont.) For the next couple of hours, I alternated between studying for midterms (Quadrant I; midterms are within the next couple of days) and practicing my ukulele (Quadrant II; I consider this a true recreational activity). That night I went to the homecoming game at my high school (Quadrant II; I got to see all of my friends from home and old teachers) After the game I hung out with friends (Quadrant III) 12
- 14. How I Could Have Managed My Time More Effectively That morning I made the decision to sleep in for a couple of hours. Those extra hours of sleep could have been spent doing something more effective such as exercising or studying. I had a hard time deciding what quadrant me hanging out with my friends after the football game should be put in. I decided to put it in Quadrant III even though it might have been able to go in Quadrant II. I hadn’t seen my friends in a long time and I was catching up with them, but at the same time I could have been doing something more productive. 13
- 15. Cumulative Two Day Graph Thursday October 17, 2013 & Friday October 18, 2013 Hours Spent in Each Quadrant Over Two Days 2.5 hrs 11% 4 hrs 18% 4.5 hrs 20% Quadrant I Quadrant II Quadrant III Quadrant IV 11.5 hrs 51% 14
- 16. Conclusion: Based off analysis of cumulative two day graph Out of the 22.5 hours I was active over two days: 18% of my activities were in Quadrant I 51% were in Quadrant II 20% were in Quadrant III 11% were in Quadrant IV According to Covey’s Principle-Based Time Management Matrix, activities in Quadrant I should be done first I only did one activity in Quadrant I, but I failed to do it first, I did it in the middle of my day. 15
- 17. Conclusion (cont.) Again, according to Covey, most time should be spent in Quadrant II. I succeeded in this aspect because about half of my time was spent in Quadrant II. Covey also said you should spend as little time as possible in Quadrant III and avoid Quadrant IV altogether. I really didn’t spend much time at all in Quadrant III, so I was able to succeed in that. I was unable to avoid Quadrant IV, though I definitely spent less time in that Quadrant than I might’ve on another day. 16
- 18. Strengths and Weaknesses: Applying Rules for Efficient Time Management Rule #2: Make a list of things to perform each day Weakness; this is something I don’t do and probably should because it would definitely help with my busy college schedule. Rule #4: Prioritize your tasks Weakness; I tend to put off the tasks that are most important causing me to spend unnecessary time in Quadrant IV when I should be in Quadrant II. Rule #5: Do one important thing at a time but several trivial things simultaneously Strength; I do have a very good ability to multitask 17
- 19. Strengths and Weaknesses (cont.) Rule #9: Save your best time for important matters Strength; I know myself very well, and I know what times during the day I work best, and what times I am relatively lazy. For example, I don’t usually do my best work at night, so I get important things done throughout the morning and afternoon. Rule #11: Do not procrastinate Weakness; this is one of my worst habits. Now that I am in college I definitely need to break my habit of waiting until the last minute to get things done, do I don’t end up spending spend in Quadrant I. 18
- 20. Strengths and Weaknesses (cont.) Rule #14: Do something productive while waiting Weakness; whenever I have an hour or so to kill I always think, “oh that’s not enough time to do something productive”, so I just end up doing something unproductive in Quadrant IV. Rule #17: Schedule some personal time Strength; I always make sure I spend some time during my day doing something pleasurable, such as reading or catching up on TV shows. 19