Tpqma r5 to upload in slide share

INTRODUCTION OF PRADHAN MANTRI AWAS YOJANA ( HOUSING FOR ALL )
The Central Sector Scheme ‘Housing for All’ mission through Pradhan Mantri Awas
Yojana for Urban Area launched by the Ministry of Housing and Urban Poverty
Alleviation (MoHUPA) to be implemented during 2015-2022.
PRESENTATION ON THIRD PARTY QUALITY MONITORING REPORT OF
ISSR/AHP PROJECTS UNDER PMAY

The consultant shall organize it's activities in five groups as fallows:-
 PART A-ACTIVITIES FOR PREPARATION OF INCEPTION REPORT
 PART B- ACTIVITIES FOR PREPARATION OF SITE VISIT AND PREPARATION OF SITE VISIT REPORT
 PART C- ACTIVITIES FOR PREPARATION OF QUARTERLY REPORT AND SUBMISSION
 PART D- ACTIVITIES FOR PREPARATION OF FINAL REPORT AND SUBMISSION
 PART E- ACTIVITIES OF COLLECTING AND ANALYSING DATA IN ANNEXURE 3

PART A-ACTIVITIES FOR PREPARATION OF INCEPTION
REPORT

REPORT
1. KICK-START MEETING & TEAM MOBILIZATION
It is proposed to kick-start the Consultancy assignment
with a formal meeting with SUDA and Urban Local
Bodies (ULBs) and other concerned
agencies/stakeholders. The consultant’s team shall also
start their work in accordance with the Work Schedule
finalized in consultation with the concerned authorities.

REPORT
2. COLLECTION OF SECONDARY DATA AND
PRELIMINARY SURVEY & INVESTIGATIONS
WAPCOS will collect report and data on projects under the
mission in the cluster area and other relevant data available.
WAPCOS team of experts shall visit the sites to assess the Housing
and Infrastructure conditions, socio-economic conditions for
innovative housing planning meeting all the guidelines under
HFPoA.

REPORT
3. PREPARATION OF THE INCEPTION REPORT
Based on the available data and its analysis an inception report
will be prepared. The report will contain background and
objective of the scheme, brief of existing situation of the city,
detailed approach, and methodology to carry out work, work
schedule, & manning schedule adopted by the consultant to
complete the work in time and quality deliverables to complete
the work, quality assurance procedures. List of documents,
guidelines, codes, and formats to be used to carry out the work
as per guidance.

REPORT
4. DATA FROM INSPECTION REPORT TO ANNEXURE 3
Most of the data collected in inspection report shall be initial
data for first site visit report in Annexure 3 ( the format for site
visit report )

PART B- ACTIVITIES FOR PREPARATION OF SITE VISIT
AND PREPARATION OF SITE VISIT REPORT
1. COLLECTION OF DATA FROM INSPECTION REPORT.
Data specific to the ULB shall be presented in inspection report
and shall be transferred to the formats of Annexure-3. These data
may be project specific. Project may be inn various phases such as
under preparation, under sanction or submission and approved
project as well as projects under implementation.

2. PREPARATION OF SCHEDULE OF SITE VISITS.
Based on data collected so far, the consultant shall prepare an
efficient schedule for approval and implementation to the client
under objectives of maximum and best quality control of the
projects.

3.CARRY OUT SITE VISITS.
As per approved schedule the consultant shall visit site. Site visit
shall be carried out in such manner so that all possible relevant
information about the project shall be disclosed and
recommendation in improvement in quality and implementation
of the projects can be made.

4.PREPARATION OF SITE VISITS REPORT.
The consultant shall enter data specific to the project which may
not need any change such as information of cost and location of
the project, before the site visit and during the site visit. Rest of
the information shall be entered in the format during site visit.
However, recommendation shall be prepared during end of site
visit and after end of site visit. Approved schedule of the visit site
shall be fallowed. Site visit shall be carried out in such manner so
that all possible relevant information about the project shall be
disclosed and recommendation in improvement in quality and
implementation

PART C- ACTIVITIES FOR PREPARATION OF QUARTERLY REPORT AND SUBMISSION
1. DATA FROM INSPECTION REPORT
Data from the inspection report shall be entered relevant to the quarterly report as soon as
approval of inspection report.
2.DATA FROM SITE VISIT REPORT
Additional data shall be entered from site visit reports as soon as site visit report completed.
3.ADDITIONAL DATA
Due date of quarterly report is fixed as per financial year and instruction of the client.
Remaining data shall be collected from ULBs and client before due date and entered. Most
important aspect of quarterly report is its financial nature; Hence the consultant shall prepare
analysis of financial data in the report. The consultant shall propose to present a format of
quarterly report for approval to the client.

PART D- ACTIVITIES FOR PREPARATION OF FINAL
REPORT AND SUBMISSION
The consultant shall submit final report of a project after
completion of the project. The consultant shall compile final
report from inspection report, site visit reports, quarterly reports,
final handover report data from the contractor and data from
ULB. The final report shall include a report on fallow up of
recommendations made by the consultant and lesion learned
from the project completed also. The consultant shall prepare a
format for final report after approval of first quarterly report to
the client for necessary changes and approval of the format by
the client.

PART E- METHODOLOGY TO COLLECT AND ANALYSE
DATA IN ANNEXURE 3
Comments on tests already done but not found satisfactory (specify
action to be taken)
To deal with this issue contractor’s agreement, NBC codes and
applicable rules regulation shall be referred. The client shall be
briefed with the situation, implication, and all possible alternatives for
remedies. Best alternative to deal with the situation shall be
explained. The client shall need only to make decision.

ANNEXURE 3
Format 1- A Particulars of the project
The consultant activities would be as mentioned below:-
1. Some data from sanctioned DPR, contractor’s agreement from the ULB shall be
compiled in Format 1-A.
2. Name and contact details of engineers of consultant, name of state representative, name
of contractor’s representative and name of community representative and ULB
representative shall be mentioned as recorded in the site visit.
3. Scheduled dates of commencement and completion shall be recorded as per
contractor’s agreement, work order and schedule approved by authorities.
4. Actual dates of commencement and completion shall be recorded as per observations
during site visit.
5. Status of list of beneficiaries shall be collected from PMAY MIS.
6. Compliance to time limit, price escalation, legal clauses, liquidated damages, penalties
shall be recoded comparing the sanctioned DPR, agreement of the contractor and
financial & physical progress of the work and a checklist prepared for this purpose.

ANNEXURE 3 The Consultant Activity
Format 1
1 Name of the State /UT:
2 Name of the City:
3 Name of Project:
4 Project Code:
5
Implementing Agency (ULB/
DA/ HB/ UIT/ Slum
Rehabilitation Agency)
All these data are fixed, hence can be
entered before site visit.
A. PARTICULARS OF PROJECT

Format 1
2 Name of the City:
3 Name of Project:
4 Project Code:
5
Implementing Agency (ULB/
DA/ HB/ UIT/ Slum
Rehabilitation Agency)

Format 1
6
Location of the Project (Slum name,
Ward etc. (Annexe details in case of
multiple sites) as applicable)
This data shall be collected from ULB and
Inspection report.
7
Type of Project :(i) In-situ Slum
redevelopment (ISSR) (ii) Affordable
Housing in Partnership (AHP)
Inspection report. This data may not
change after first visit.
8
Total Houses
(EWS/LIG/MIG/HIG) in the project.
9 No. of EWS Houses in the project

Format 1
10
Description of Work.
i. Carpet/ Built up area of
EWS house
ii. No. of EWS houses in one block
iii. No. of blocks iv. Total no. of houses
v. Type of Structure
(G,G+1,G+2 etc.)
vi. No. of storeys / floor.
11 Date of Approval of project by SLSMC
This data shall be collected from SUDA /
SLSMC

ANNEXURE 3
Format 1
Central share State share
ULB/
Implementing
agency share
Beneficiary
share
Total
13
Date of sanction of 1stinstalment of central
assistance by CSMC
12 Approved Project Cost (Rs. Lakh):
This data can be collected from SUDA.
The Consultant Activity
Above data can be collected from SUDA i.e. format 7 A
or 7 B of the guideline as submitted and sanctioned DPR
and project

ANNEXURE 3
Format 1
14 Duration of Project
This data can be collected from approved
project DPR, agreement of contractor.
(Annexe details in case of multiple contracts)
Multiple contract of a single project may
happen. In this situation, the consultant
shall make note/ report of the situation
15 Date of Award of work

ANNEXURE 3
Format 1
Scheduled Actual
This date shall be entered from contractor’s
agreement, work order and schedule
submitted by the contractor
This date shall be collected from site and
ULB
Scheduled Actual
ULB
17 Date of completion
Date of commencement
16

Format 1
18
Inspection undertaken by (Name) With
Contact Details:
1.
2.
Name and contact details of Engineers of
the consultant who visited the site.
19
Name of State representative present
during visit
Name of State representative who visited
the site.
20
Name of ULB representative present
during visit
Name of ULB representative (SE/ AE/ EE)
21
Name of Contractor’s representative
present during visit
Contractor’s representative shall be
authorise representative.
22
Name of Community representative
The consultant shall request ULB regarding
presence of any community representative.

Format 1
23
Whether list of Beneficiaries finalised/
partially finalised/ not finalised
This list shall be checked in first visit and
observation shall be recorded in the site
visit report. If list be found partially or not
finalized a follow-on actions and
recommendations shall be made and
progress shall be reviewed on / before
next visit.
24
If finalised, whether uploaded in PMAY
MIS
To check PMAY MIS the consultant shall
request authorization

Format 1
25
State any deviation from sanctioned
DPR in terms of number of houses or
size or location or Layout
Data of sanctioned DPR shall be collected
from SUDA any deviation from this shall be
checked in approved layout drawing
present in the site and actual progress in
the site.
26
Compliance of Tender conditions
matching to statutory requirements of
DPR w.r.t.
Compliance to time limit.
Compliance to price escalation.
Compliance to legal clauses.
Compliance to liquidated damages.
Compliance to penalties.
To inspect these conditions the consultant
shall compare the sanctioned DPR,
agreement of the contractor and financial
& physical progress of the work. For this
consultant shall prepare a checklist.
27 Any other comment
The consultant shall comment any fallow on
action recommendation.

ANNEXURE 3
Format 1 B. Health & Safety Aspects (On Site)
1 Availability and content of first aid box shall be checked
2 Fire Extinguishers shall be checked for its functionality. Expiry date and
manufacturing shall also be checked and noted.
3 It is being checked that blasting is being done or proposed to be done. If yes that
necessary permission shall be checked as per applicable rules and regulation. It shall be
checked that blasting shall be done under qualified staff.
4 Presence of Safety-Officer employed shall be checked during site visit.

Format 1
1
Whether the drinking water facility is
provided on site?
The consultant shall check source of drinking
water assess numbers of users of drinking water,
quality, quantity, and adequacy of drinking water.
Relevant NBC code shall be fallowed.
2
Whether there are adequate no. of
toilets provided & maintained for site
staff / Workers?
This shall be checked for male and female
workforce present and to be employed in near
future of the work. Relevant NBC code shall be
fallowed.
3
Whether there is a board indicating the
safety norms to be observed?
The consultant shall fallow NBC code regarding
this issue If any deviation from compliance is
observed than observation shall be noted and
fallow on action recommendation shall be done.
B. HEALTH & SAFETY ASPECTS (ON SITE)

Format 1
4
Whether the use of following is being
done by site staff
i. Safety Helmets
ii. Safety Shoes
iii. Safety Goggles
iv. Safety Jackets
5
Whether safety railings & safety tapes
have been provided around excavation
trenches /upper floors/ducts/lift well?
6
Whether approved quality & type
shoring-strutting scaffolding are
provided for excavation
trenches/Pits/Building work?
This issue shall be checked as per NBC code and
observation shall be recorded. If any deviation
from mandatory terms condition found than fallow
on action recommendation shall be done.
Observation and inquiry during site visit shall be
made than regarding this issue. Photographic
evidence shall be collected during site visit. If any
deviation from mandatory terms condition found
than fallow on action recommendation shall be
done.

Format 1
7
Whether 'FIRST AID' kit is available at
site?
Content of 'FIRST AID' kit shall be checked.
Knowledge of staff of contractor shall be checked.
Any necessary recommendation shall be made.
8
Whether Fire Extinguishers are
available at site?
Fire Extinguishers shall be checked for its
functionality. Expiry date and manufacturing shall
also be checked and noted. If any discrepancy
found than duly reported by the consultant.
9
Whether 'Blasting' is being done on
site? If yes, whether necessary
permissions have been obtained and
required precautions have been taken
for control blasting?
It is being checked that blasting is being done or
proposed to be done. If yes that necessary
permission shall be checked as per applicable rules
and regulation. It shall be checked that blasting
shall be done under qualified staff. The qualified
staff shall be enquired about knowledge,
procedures, and precautions regarding blasting.
10
Whether any Safety-Officer is
employed?
This issue shall be checked as per contractor’s
agreement and NBC code.
In this point fallow on action recommendation
shall be referred.

ANNEXURE 3
Format 1 C. Quality Assurance In The Project
1 Availability of DPR, contract document, structural drawings and copies of
specifications shall be checked during site visit.
2 Inspection Registers, Site order book shall be checked for frequency of visit of officers/
engineers, and Quality control Test registers and their proper maintaince during site visit
shall be done. Method of stacking of cement and cement register shall be checked for proper
consumption of cement in works as per schedule.
3 Whether cement register is maintained and checked at site.
4 List of ISI marked/approved materials used in site shall be prepared. Manufacturer's
test certificates shall be checked.
5 Testing facilities shall be checked as per contractor's agreement.
6 "Site test reports and Structural Designs shall be checked forissues ilke, proper
approval from competent authoriries, proper codes have been fallowed, fit for execution,
any disaster related compliance etc. The work is being executed as per the approved
drawings fit for execution shall be checked during site visit."

ANNEXURE 3
Format 1 C. Quality Assurance In The Project
7 Mandatory tests of construction material, and works and their frequency shall be checked.
8 Centring, shuttering, staging & propping shall be checked for line & level, dimensions, cleaning and
safety of concrete work.
9 RCC work shall be checked for issues like , mixing by full bag capacity, hopper fed mixer, control of
slump, placing/ compaction with vibrator etc.
10 "Concrete mix design mix and mode of concrete mixing shall be checked."
11 Cover, line, length, and plumb of reinforcement shall be checked during site visit.
12 Seepage, cracks and honey combing shall be checked to find reason.
13 Precautions taken for dewatering and protecting site from flooding shall be checked.
14 Adequacy of plinth height shall be checked.
15 Overall assessment of quality in view of structural stability, non structural work and workmanship
shall be done including video/photograph.

Format 1
1
Whether authenticated copy of DPR,
contract document, structural drawings and
copies of specifications are available at site?
This is important observation and shall be noted
by the consultant. If any deviation found than
fallow on action recommendation shall be made.
2
Whether the Inspection Registers, Site order
book and Quality control Test registers are
maintained at the site properly and
endorsed by the Engineer–incharge?
All these documents shall be checked for proper
entries and fallow up. Detailed observation and
3
Whether list of ISI marked/approved
materials to be used is available at site?
A report shall be prepared regarding this issue and
C. QUALITY ASSURANCE IN THE PROJECT

Format 1
4
Is there a provision in Contract/Tender to
provide'Test facilities on site”?
Contractor’s contact document shall be checked
regarding this issue with NBC code or and any
relevant codes.
5
Whether testing facilities to check quality of
material is available at site? if yes attach list
of Equipments
If testing facilities available than list of equipment
shall be prepared including celebration reports and
standards of equipments.
6
Whether the structural Designs are
approved / Proof checked by competent
Authority
Name of the approving authority for
structural design.
Whether the statuary certificate for disaster
resistance design and compliance of codal
provision is endorsed by the structural
designer on the structural drawings fit for
execution, especially in case of multi-
storeyed construction.
The work is being executed as per the
approved drawings fit for execution.
All structural drawing and design documents shall
be checked for the issues mentioned. Completed,
ongoing and upcoming work in site shall be
compared with the drawings for adequacy and
fitness for execution. In any case fallow on action
recommendation shall be made.

Format 1
7
Whether manufacturer test certificate for
cement, steel, pipes etc. have been obtained
with supply and records are being
maintained?
Observation regarding this issue shall be recorded
8
Whether all mandatory tests of construction
material, road work, sanitary work, plumbing
work, electrical work and concrete in
foundations, beams, columns and slabs etc
are carried out at stipulated frequency?
Frequency of tests shall be checked with
contractor’s agreements IS codes and NBC codes.
Test reports shall be checked for progressive sum
of quantity of items as per progress of work and
materials. Observations and any discrepancies shall
be recorded. In any case fallow on action
recommendations shall be made.
9
Whether regular tests of materials and
construction products are being got done
from accredited labs also? If yes, details of
such labs
Contractor’s agreement shall be checked for
percentage of tests to be done from accredited
labs and mandatory performance of tests from
accredited labs. Observations shall be recorded.
Any deviation and irregularities shall be recorded
and recommendations for improvement in situation
shall be done.

Format 1
10
Whether soil investigations of the site
proper have been done before the structural
design and soil parameters have been
accounted for in the structural design/
drawings? If yes, attach copy of soil
investigation report.
Structural design/ drawings and soil investigation
reports shall be compared. Comparison report and
any recommendation shall be made including soil
11
Whether centring /shuttering is checked for
staging & propping, line & level, dimensions,
cleaning etc. and its quality approved before
each stage and record maintained.
For this issue NBC code and contractor’s
agreement shall be fallowed. Information related
to specification and load bearing capacity of
centring /shuttering and staging shall be
ascertained from the contractor as well as
methodology for the work. Checking on
methodology for the work shall be done for safety
and acceptable tolerance in line & level,
dimensions. Records regarding this issue shall be
checked and recorded. Fallow on action
recommendation shall be done.
12
Specific control on RCC work like: mixing by
full bag capacity hopper fed mixer, control of
slump, placing/ compaction with vibrator.
(proportioning with boxes not permitted)
For this issue contractor’s agreement, item
specification and NBC code shall be studied for
manufacturing of concrete. Observation and any
action follow on recommendation shall be done.

Format 1
13
Whether cement register is maintained and
checked at site. Comment on method of
stacking.
Previous dated entries of cement register shall be
checked as per progress of work and theoretical
consumption of cement.
14
Whether concrete mix is nominal or design
mix? (Nominal mix not permitted for quality
concrete).
Concrete mix shall be checked in site. Concrete
mix reference shall be checked in contractor’s
agreement, structural drawing and design,
specification, IS codes and NBC codes. Relevant
test shall be checked. Observation shall be
recorded.
15
What is the Mode of
Concrete mixing (batch mix/ manual)? In
case of manual mixing, whether mixing is by
weight or by volume of ingredients?
(Volumetric mixing not permitted).
Mode of concrete mixing shall be checked and
recorded. Follow on action recommendation shall
be made.

Format 1
16
Whether Mixer/Vibrator as specified is
available at site with adequate means to run
them during concreting?
Mixer/Vibrator as specified shall be checked.
Their working shall be checked. Inspection and
inquiry shall be done to ensure proper working. In
case of noncompliance follow on action
17
Whether RMC is being used in work? If yes,
detail of control and checks done at plant
site. Comment on Quality of aggregates,
Slump test, Cube test etc.
RMC plant, manufacturing documents and
procedure shall be checked along with lead and
admixture. NBC code shall be fallowed to ascertain
quality and method of products and production.
Fallow on action recommendation shall be made to
ensure acceptable quality of concrete.
18
Suitability of water for construction
What is the source of water
Has water been tested and approved by
Engineer-in-charge before construction
Has water been tested subsequently as per
Requirement
Source of water shall be checked for consistent
quality and quantity and environmental aspects.
Testing of water as approved by engineer-in-
charge shall be checked. Routine check of water
shall be ensured. Fallow on action recommendation
shall be done.

Format 1
19
Quality of work and workmanship,
Comments on
Workers shall be interested to ascertain skill and
knowledge level. Workmanship shall be checked
during work in progress. Fallow on action
19 i
RCC work (concrete, Reinforcement
detailing, cover to reinforcement). Whether
Columns are in plumb (check for verticality).
Cover, line, length, and plumb shall be checked as
much as possible during site visit. Any non-
confirmation shall be reported. Remedial actions
shall be recommended. Reasons for deviation from
tolerance shall be find out and recorded. Proper
procedure and mix of cover block shall be
inspected and standard practice shall be
recommended.
19 ii
Masonry (Joint details, verticality). Check
adequate RCC bands are provided.
Quality of masonry joints, RCC bands shall be
inspected as well as method of work. Fallow on
action recommendation shall be made.

Format 1
19 iii
iii. Shuttering (Type of material-
pucca/katcha, support spacing )
Shuttering shall be checked with respect to
contractor’s agreement and specifications.
Properties of shuttering shall be ascertained to
ensure quality, safety, and tolerance of RCC works.
19 iv
iv. Bar bending and stirrups bending ,
placement and cover to reinforcement bars.
Procedure and product of bar bending, binding,
and placing of reinforcement shall be checked.
Proper procedure shall be recommended. Skill
level of bar binders shall be ascertained.
19 v Plastering
Proper procedure and finish of plastering shall be
checked. Skill of meson shall be ascertained.
Mortar mixing shall be inspected, and proper
method shall be recommended.

Format 1
19 vi Doors and windows
Material and workmanship of doors and windows
shall be checked including fittings.
Recommendation shall be made for method of
work and materials used.
19 vii Seepage, if any
Preventive measures for seepage shall be
recommended. Adequate method for eradication
and prevention of seepage shall be recommended.
Any seepage and reason of seepage shall be
carefully recorded for fallow on action
recommendation.
19 viii Cracks, if any
Location, seriousness, and possible reason of
cracks shall be recorded. Inquiry for reason of
cracks shall be made. Fallow on action

Format 1
19 ix Honey combing, if any
Proper procedure for repair of honey combing
shall be recommended. Rework can be
recommended as per site conditions and possible
effect of honey combing in the structure. Reasons
of honeycombing shall be recorded such as faulty
shuttering or/and inadequate compaction.
19 x Any other
Any other issue shall be recorded and follow on
action recommendation shall be made.
20
Whether floor slope (especially) in bath, WC,
kitchen, terrace and balcony etc. are proper?
Floor slope shall be checked as per drawings and
codes. In case of non-conformance rework shall be
suggested as per contractor’s agreement and
applicable codes.

Format 1
21
Whether dampness/ leakages noticed? If
yes, state location and probable reasons.
Reason of dampness/leakages shall be carefully
checked and fallow on action recommendation
shall be made.
22
Whether remedial measures are undertaken
by/ ULB to stop Dampness & Leakages? If
any.
There shall be inquiry for remedial measures for
prevention of dampness and leakages. There shall
be an inquiry regarding actions taken on fallow on
action recommendation on previous site visits. In
case of noncompliance a detailed report shall be
prepared with several alternate recommendations.
23
Whether Service lines (Electrical, Plumbing,
Others) if any, provided before
commencement of concrete?
Proper sequence and methodology of contractor
to do the work shall be checked as per
contractor’s agreement. NBC code shall be
referred regarding this issue. Observation and
fallow on action recommendation shall be
fallowed.

Format 1
24
Whether disaster resistant features have
been incorporated?
Disaster resistance features shall be checked as
per applicable codes. A proper report shall be
made for this issue.
25
Whether precautions taken for dewatering
and protecting site from flooding as
applicable?
A proper plan shall be there for flooding and
dewatering as per locality. A report on this issue
shall be made. Any precautions taken shall be
inspected and reported. In absence of any
precautionary measures there shall be a fallow on
action recommendation.
26
Whether sample units/items are completed
and approved by competent ULB official /
CLTC member before start of mass finishing
work?
Observation and inquiry shall be made regarding
this issue and shall be reported.

Format 1
27
Whether Adequate plinth height (above the
general ground level) is provided to the
ground floor of the building to avoid
possibility of rainwater and reptiles in the
building.
Drawings and site shall be checked for this issue.
Proposed level of road in front of the block /
dwelling unit shall be checked for this issue. As
per checking proper recommendation shall be
made.
28
Comments on tests already done but not
found satisfactory (specify action to be
taken)
To deal with this issue contractor’s agreement,
NBC codes and applicable rules regulation shall be
referred. The client shall be briefed with the
situation, implication, and all possible alternatives
for remedies. Best alternative to deal with the
situation shall be explained. The client shall need
only to make decision.

Format 1
29
Frequency of visit by
SLNA/ULB officials and
SLTC/CLTC member
Numbers of visits and dates of SLNA/ULB officials
and
SLTC/CLTC member along with name and
designation shall be recorded. Site order book
entries and other recordes shall be used to gather
this information.
30 Any other comments
Any important observation which not covered in
this format shall be entered in this heading.
31
Overall assessment of quality (in view of
structural stability, non structural work and
workmanship)*video/photogra
phs of the ongoingworks maintained by
ULB/Implementation Agency may be
referred as the case may be.
Video/photographs of the ongoing works
maintained by agencies including
video/photographs of TPQMA shall be gathered
relevant to a assement of quality in headings of
structural and non structural work.

ANNEXURE 3
Format 1 D. Beneficiary Participation In The Project
1. List of Beneficiaries shall be checked for it’s completion in first visit and observation
shall be recorded in the site visit report.
2. Plan and status of identification and allotment of houses shall be checked. The
consultant shall prepare a report on this.
3. Involvement of beneficiaries in the project preparation and construction work shall be
checked with the ULB and site order book / visitor book.
4. Any suggestion of the beneficiaries in the construction recorded in site order book /
visitor book during construction shall be recorded in the Format 1 D.

Format 1
1 Whether list of Beneficiaries is prepared
observation shall be recorded in the site visit
report. If list be found partially or not finalized a
follow-on actions and recommendations shall be
made and progress shall be reviewed on / before
next visit.
2 Whether houses are identified and allotted
Process of allotement of shall be checked. Plan
and status of identification and allotement shall
be checked. The consultant shall prepare a report
on this.
3
Whether the Beneficiaries are involved in
the project preparation and construction
work.
This information shall be obtained from the ULB.
4
Whether the Beneficiaries are visiting the
site or not
This information shall be obtained from the ULB
and contractor.
5
Any suggestion of the beneficiaries in the
construction
This information shall be obtained from the ULB
and contractor and from beneficiaries during site
visit.
D. BENEFICIARY PARTICIPATION IN THE PROJECT

ANNEXURE 3
Format 1 E. Progress - Housing Components
1 Information about numbers of houses sanctioned, in progress and completion the project
shall be obtained from approved DPR, contractor's contract and observation during site visits
and progress reports.
2 Progress report of stages of housing construction such as foundation, superstructure,
brickwork, finishing in numbers of housing units shall be recorded during site visit.
3 Information about numbers of houses sanctioned but construction not started and
numbers of houses occupied and non-occupied shall be recorded during site visit and with
meetings with ULB and Beneficiaries .
4 Physical progress of housing in percentage shall be recorded.
5 Any revision of building plan and NBC norms conformity shall be recorded.
6 If any deviation found than the deviation, probable reason of deviation, its implication
shall be recorded.
7 Use of any innovative/ cost effective/ green technology shall be recoded.

Format 1
1 Numbers of houses sanctioned in the project
This information shall be obtained from approved
DPR.
2 Numbers of houses in progress
This information shall be obtained from contract
of the contractor, approved DPR and ULB.
3 Numbers of houses Completed
of the contractor, approved DPR , ULB, progress
report and site visit.
( Specify No. of Units)
This information shall be obtained and recoreded
during site visit.
E. PROGRESS - HOUSING COMPONENTS
Stages of Progress (Multi storied buildings) :
i) Foundation/ Plinth level (Nos.)
ii) Superstructure (Frame work) Level(Nos.)
4

Format 1
5 Numbers of houses not started
during site visit and other relevent data.
6 Reason for non-starter of houses, if any
during site visit,other relevent data and meeting
with the ULB, SUDA and the contractor.
7
Numbers of houses occupied by the
Beneficiaries
during site visit and the ULB.
8
Reasons for Non-occupation of houses (If
any)-specific reasons to be given
during site visit, the ULB and meeting with
beneficieries.

ANNEXURE 3
Format 1
9 Size of Unit (Carpet Area) Sanctioned As per Implementation
10 Overall physical progress of Housing (in %)
This information shall
be obtained from the
approved DPR
be obtained during site
visit.
11
Whether the building plan(s) conform to NBC
norms?
12
Whether authenticated building plans and
revisions if any, are available?
This information shall be obtained during site
vist, comparison of drawings approved and
executed in site, the approved DPR and NBC
codes applicable.
executed in site, the approved DPR and revisons
of drawings and meeting with the ULB.

Format 1
13 Deviation, if any
If any deviation found than the deviation,
probable reason of deviation, its implication shall
be recorded.
14
Any innovative/ cost effective/ green
technology has been used?
This information shall be recorded after
comparing all data available.
Any relevent observation which doesnot be
covered in other points shall be recorded in this
point.

ANNEXURE 3
Format 1 F. Progress- Civic Infrastructure Components
1. The approved DPR and contract of the contractor shall be checked to obtain information about for infrastructure
components such as water supply, Sewerage, Drainage, Roads, SWM have been awarded.
If no, time line for award of contract for infrastructure works shall be obtained from the ULB. The approved DPR and
contract of the contractor shall be checked to obtain this information and meeting with the ULB shall be done to obtain
to probable schedule for award of contract for infrastructure works. If Yes, progress of work in % shall be recorded in
the site visit. and details shall be reported in Annexure 2A.
2. If any deviation found comparing sanctioned DPR, contractor's contract and work executed in site, than it shall be
recorded.
3. Observations on quality of construction of Infrastructure works shall be recorded during site visit.
4. Information about the proposed infrastructure components are independent and/or integrated with city level
infrastructure shall be collected and compiled by meeting with the ULB, observations during site visit, collection of
data related to city level infrastructure such as data of water supply system, sewer treatment plant and sewer line
network, study of city development plan etc.
5. information about Transit Accommodation to beneficiaries shall be shall be collected from beneficiaries, The ULB
and the contractor. If case of Transit Accommodation not being provided to the beneficiaries than any alternate
measures have been taken for the displaced families shall be recorded.
6. Information about overall physical progress of civic infrastructure in percentage and any cost reduction in
infrastructure components (To be reported in case of deviation from sanctioned quantity) shall be recorded. This
information shall be obtained by comparing financial and physical progress recorded by the ULB, sanctioned DPR,
contractor’s agreement and observations in the site during site visit.

Format 1
1
Whether Contract for infrastructure
components (i.e. water supply, Sewerage,
Drainage, Roads, SWM etc.) have been
awarded?
The approved DPR and contract of the contractor
shall be checked to obtain this information.
i) If no, Time line for award of contract for
infrastructure works.
shall be checked to obtain this information and
meeting with the ULB shall be done to obtain to
probable schedule for award of contract for
infrastructure works.
ii) If Yes, State the progress of work in %
a. Water Supply
b. Sewerage
c. Drainage
d. Roads
e. Solid Waste
Management
f. Electrification
g. Any other component (as per sanctioned
components)
*(Provide detailed report in Annexure 2A)
This report shall be prepared by obtaining
information from the approved DPR and contract
of the contractor, drawings, schedule and progress
of work observed during site visit.
F. PROGRESS- CIVIC INFRASTRUCTURE COMPONENTS

Format 1
2 iii) Deviation if any as per sanctioned DPR
This report shall be prepared by comparing data
collected during site visit and sanctioned DPR.
3
Comments on quality of construction of
Infrastructure works
Observations on quality of construction of
Infrastructure works shall be recorded during site
visit.
4
Whether the proposed infrastructure
components are independent and/or
integrated with city level infrastructure?
This information shall be collected and compiled
by meeting with the ULB, observations during site
visit, collection of data related to city level
infrastructure such as data of water supply system,
sewer treatment plant and sewer line network,
study of city development plan etc.

Format 1
5
Whether Transit Accommodation has been
provided. If not what measures have been
taken for the displaced families?
This information shall be collected from
beneficiaries, The ULB and the contractor.
6
Overall physical progress of civic
infrastructure (in %)
This information shall be compiled by compacting,
contractor’s contract, sanctioned DPR, physical
progress observed during site visit.
7
Cost reduction in infrastructure components
(To be reported in case of deviation from
sanctioned quantity)
This information shall be obtained by comparing
financial and physical progress recorded by the
ULB, sanctioned DPR, contractor’s agreement and
observations in the site during site visit.

ANNEXURE 3
Format 1 G. Social Infrastructure Components
1.Information about contract and timeline for Social Amenities such as Community
centre, Livelihood centre etc. have been awarded shall be collected from the sanctioned
DPR, contractor’s agreement, meeting with ULB and physical progress observed of social
amenities during site visit.If no, Time line for award of contract for Social If Yes, than
progress of work in % Community centre,Livelihood centre, Informal Sector Market,
Any other component shall be recorded.
2. Deviation if any as per sanctioned DPR, Comments on quality of construction of Social
Amenities, Overall physical progress of Social Infrastructure and Overall physical
progress of the project shall be recorded.
3. Whether livelihood linkages have been ensured?. This information shall be recorded.

Format 1
1
Whether Contract for Social Amenities (i.e.
Community centre, Livelihood centre etc.)
have been awarded?
This information shall be obtained from the
sanctioned DPR, contractor’s agreement, meeting
with ULB and physical progress observed of social
amenities during site visit.
1 i)
If no, Time line for award of contract for
Social Amenities.
If no social amenities have been provided in the
sanctioned DPR, contractor’s agreement than
meeting with the ULB shall be done to find
information regarding timeline / schedule for the
tender/ contract for Social Amenities.
1ii)
If Yes, State the progress of work in %
a. Community centre
b. Livelihood centre
c. Informal Sector Market
d. Any other component (as per sanctioned
components)
*(Provide detailed report in Annexure-2A)
This information shall be obtained from the
sanctioned DPR, contractor’s agreement, meeting
with ULB and physical progress observed of social
amenities during site visit.
G. SOCIAL INFRASTRUCTURE COMPONENTS

Format 1
2 iii) Deviation if any as per sanctioned DPR
This information shall be obtained by comparing
financial and physical progress recorded by the
ULB, sanctioned DPR, contractor’s agreement and
observations in the site during site visit.
3
Comments on quality of construction of
Social Amenities
Observations on quality of construction of
Infrastructure works shall be recorded during site
visit.
4
Whether livelihood linkages have been
ensured?
This information shall be obtained from,
sanctioned DPR, the ULB and beneficiaries.
5
Overall physical progress of Social
Infrastructure (in %)
This information shall be obtained from physical
progress observed during site visit, sanctioned
DPR and contractor’s agreement.
6
Overall physical progress of the project (in
%)
This information shall be obtained from physical
progress observed during site visit, sanctioned
DPR and contractor’s agreement.
G. SOCIAL INFRASTRUCTURE COMPONENTS

ANNEXURE 3
Format 1 H. Physical Progress Of The Project/Packages
1. Information about an approved program / schedule of work and it's availablity at
site office shall be recorded.
2. Overall Percentage progress at the time of inspection visa-vis expected as per
contract and the approved program / schedule shall be recored.
3. Details of milestones as per contract vis-à-vis their achievement any delay and a
reasons for delay shall be recorded.

Format 1
1
Is there an approved program / schedule of
work & whether the same is available at site
office
During site visit documents shall be checked to
see availability of the approved program /
schedule of work. If the approved program /
schedule of work doesn’t available in the site than
the issue shall be recorded and reported. If the
approved program / schedule of work is available
than that shall be checked in comparison to the
progress of the site to ascertain whether progress
is at per or behind or ahead of the approved
program / schedule of work.
2
Overall Percentage progress at the time of
inspection visa-vis expected as per contract.
For this contractor’s contract approved program /
schedule of work and progress of work at site shall
be compared in percentage.
3 Package wise % of progress (Attach package-wise Annexure)
4
Details of milestones as per contract vis-à-
vis their achievement
Meeting shall be needed with ULB and information
regarding contractor’s contract and packages shall
be obtained for details of milestones. Milestones
achieved and milestones yet to be achieved
comparison to progress as per schedule shall be
recorded.
5 Reasons for delay
If and milestone or progress is found behind the
schedule, then reasons shall be found in
documents of previous progress reports submitted
so far, hindrance register, procurement records
etc. Actual reasons shall be recorded carefully and
impartially.
H. PHYSICAL PROGRESS OF THE PROJECT/PACKAGES

ANNEXURE 3
Format 1 I. FINANCIAL PROGRESS & FUND UTILIZATION (Rs. In Lakh)
1. Information about sanctioned fund for entire project shall be collected from senctioned DPR,
contractor's contract from ULBs and SUDA.
2. Information about funds received up to date shall be collected from ULBs and SUDA.
3. Up-to date expenditure information shall be collected from ULBs and SUDA.
4. Amount of funds Utilized (out of received) shall be collected from ULBs and SUDA.
5. Amount of Expenditure by ULB (ULB Contribution + Beneficiaries contribution) shall be
collected from ULBs and SUDA and compiled.
6. Balance funds Expected/due from various stakeholders shall be compiled based on data
collected so far.
7. Package wise Expenditure shall be compiled based on data collected so far.
8. Over All Financial Progress in %= Total Expenditure / Total of Tendered Amount x100 shall
be compiled based on data collected so far.
9. An analysis shall be prepared based on financial data collected so far, contractor’s
agreements bills of contractors, actual measurements entered in measurement books, progress
reports and approved schedule and progress of work against approved schedule. The analysis
shall disclose any delay and cause of delay in work.

Format 1
1 Sanctioned fund for entire project.
Information about project’s sanctioned fund shall
be collected from ULBs and SUDA.
2 Amount of funds received up to date
Information about funds received shall be
collected from ULBs and SUDA.
3 Up-to date Expenditure
Information about Up-to date expenditure shall
4 Amount of funds Utilized (out of received)
Information about funds utilized shall be collected
from ULBs and SUDA.
5
Amount of Expenditure by
ULB (ULB Contribution +
Beneficiaries contribution)
This information shall be collected from ULBs and
SUDA and compiled.
I. FINANCIAL PROGRESS & FUND UTILIZATION (Rs. in Lakh)

Format 1
6
Balance funds Expected/due from various
stakeholders
This information shall be compiled based on data
collected so far.
7 Package wise Expenditure
collected so far.
8
Over All Financial Progress %= Total
Expenditure / Total of Tendered Amount
x100
collected so far.
9
Whether the work is delayed for non
payment of any pending bills after
construction (to be specified)?
An analysis shall be prepared based on financial
data collected so far, contractor’s agreements bills
of contractors, actual measurements entered in
measurement books, progress reports and
approved schedule and progress of work against
approved schedule. The analysis shall disclose any
delay and cause of delay.
I. FINANCIAL PROGRESS & FUND UTILIZATION (Rs. in Lakh)

1
Are there any major
variation because of:
To find variation fallowing documents shall be compared:
i. Specifications
Specification as per contractor’s
agreement, approved drawings.
Specification of work actually executed in
the site, various test reports, procurement
reports, site order book etc.
ii. Quality
Specification as per contractor’s
agreement, approved drawings, various
applicable codes.
Quality test reports, site observations and
other site documents.
iii. Quantity
Contractor’s agreement, approved
drawings and design including working
drawings, bill of quality, DPR, sanctioned
project details.
Measurements taken in site, physical
progress reports, bills of contractor,
material registers, any revised drawings
etc.
iv. Designs
(Architectural /
Structural)
Approved drawings and design including
working drawings
Any revised drawing, site order book ,
other site documents, any instructions of
authorities for change in architectural and
Structural aspects of the project, actual
observations in site.
v. Period of
Construction
(Increase/Decrease)
Approved programme, schedule and
milestones.
actual progress reports marked in
approved programme, schedule and
milestones
ANNEXURE 3
Format 1 J. VARIATIONS w.r.t. SANCTIONED COVENNANTS

ANNEXURE 3
Format 1
1 Whether there is cost variation?
If yes what are the reasons:
i. Change in Quantities
ii. New/Additional Items of work
iii. Price Escalation Any other (to be specified)
1 Whether there is time overrun?
If yes what are the reasons:
i. Change in Quantities
ii. New/Additional Items of work
iii. Price Escalation Any other (to be specified)
iv. Delay in actual start of work by the
Contractor
v. Delay in procurement of material ( give
reasons)
vi. Delay due to lack of interdepartmental
coordination Any other (to be specified)
Any other (to be specified)
K. COST VARIATION and TIME-OVERRUNS
To find variation fallowing documents shall be
compared:
Cost Variation:
Contractor’s agreement,
approved drawings and
design including
working drawings, bill
of qualtity, DPR,
sanctioned project
details.
Measurements taken in
site, physical progress
reports, bills of
contractor, material
registers, any revisited
drawings etc.
2
Time Overruns:
compared:
2
design including
of quality, DPR,
sanctioned project
details.
reports, bills of
registers, any revised
drawings etc.

ANNEXURE 3
Format 1
1 Physical Progress
After analysing data if physical progress found
behind the schedule, the revised schedule shall be
recommended with consent of ULB and the
contractor for balance work to achieve
subsequent milestones within time. Additional
resources of manpower, material, tools, plants
and machinery needed to be deployed shall be
ensured.
2 Financial Progress
Financial data shall be analysed to find out:-
Whether cash flow of the project is behind the
schedule due to any hindrances. Whether financial
progress if behind the schedule due to physical
progress is behind the schedule. Probable reasons
of non-utilization or underutilization of fund is
there. Once reasons of poor performance of
financial progress found, recommendation to
improve cause of reasons can be made.
3 Quality management
Quality of the work depends on quality of
material, methodologies, workmanship,
equipments, tools and plants. If any deviation
from standards and applicable codes found that
recommendations to improve quality on shall be
made.
4 Comments and suggestions of TPQMA on above
Continuous and effective communication
between stakeholders is needed for improve
progress and quality.
L. REMEDIAL MEASURES TO IMPROVE PROGRESS AND QUALITY
Undertaken by Implementation agency to improve the:

ANNEXURE 3
Format 1
1 ( To be specified)
In case of any litigation or court case, information
shall be collected from legal officer and reports
and suggestion to improve project
implementation shall be made.
2
M. COURT CASES AND LITIGATIONS

ANNEXURE 3
Format 1
1
Feedback of beneficiaries regarding provision of
Physical & Social infrastructure.
Feedback from beneficiaries shall be taken with
coordination of the ULB. List of beneficiaries
including address and telephone numbers shall be
collected to contact beneficiaries.
2 Any specific observation by the beneficiary This observation shall be recorded carefully.
Overall observation on the project (with adequate
photographs covering project to a large extent
including quality issues as applicable)
1. Critical observations
2. Action suggested by TPQMA to SLNA and IA
Action taken report on previous report:
i. Observations of TPQMA
ii Action suggested by TPQMA
iv Whether TPQMA is satisfied with the action
taken by IA
4
TPQMA’s Overview of the Project (in 400-500
words) in a separate sheet
Overall summery of the project and it’s status
shall be written.
Action and fallow on observations and comment
and action recommended shall be reported
previously to SLNA shall be reported in this
section.
3
3
Observations and comment and action
recommended shall be reported to SLNA.
N. OTHERS

Format 2 A
S. No. Component
Whether in progress (Yes
/ No)
Whether Inspected (Yes /
No)
Comments
1 GSR/UGSR
2 ELSR/OHT
3 Intake-Jack-well
4 WTP
5 Pipelines
6 Pump sets.
7 Rain Water Harvesting pits
8 Sump
9 Tube wells
B. CIVIC INFRASTRUCTURE WORKS:
If the work is being completed before site visit than inspection
not done comment shall appear. If the work is in progress during
the site visit than in the work in progress comment shall appear.
Any comment in quality, execution and safety of the work shall
appear in comment.
a. WATER SUPPLY:
This information shall be
as per site visit
observation
as per site visit
observation

Format 2 A
S. No. Component
/ No)
No)
Comments
1 Sewer Trap Connect. Chamber
2 Collection network pipes
3 Inspection chambers
4 Sewerage pump Stn (SPS)
5 SPS to STP Pipeline
6 STP
7 Septic tank
8 Soak-pit
B. CIVIC INFRASRUCTURE WORKS:
b. SEWERAGE:
appear in comment.
as per site visit
observation
as per site visit
observation

Format 2 A
S. No. Component
/ No)
No)
Comments
1 Drains
2 Open channel
3 Closed RCC Pipes
4 In-Situ RCC Box-pipes
5 Type of Grating/Jali
6 Inspection Chambers
7
Point of disposal (Nallah, Canal,
River, Creek)
as per site visit
observation
appear in comment.
c. STORM WATER DRAINS:
as per site visit
observation

Format 2 A
S. No. Component
/ No)
No)
Comments
1 Roads
2 Pavements
3 Jogging track
4 Plantation
5 Restoration
6 Culverts ( Masonry / RCC)
as per site visit
observation
as per site visit
observation
appear in comment.
d. ROADS & CULVERTS:

Format 2 A
S. No. Component
/ No)
No)
Comments
1 H.T. Supply lines
2 L.T. Supply lines
3 Transformer
4 Street Lighting
e. ELECTRIFICATION:
as per site visit
observation
as per site visit
observation
appear in comment.

Format 2 A
S. No. Component
/ No)
No)
Comments
1 S. W. Collection System
2 Dust Bins/Containers
3 S. W. Transport System
4 Temp. store yards
5 S.W. Disposal area
as per site visit
observation
as per site visit
observation
appear in comment.
f. SOLID WASTE MANAGEMENT:

Format 2 A
S. No. Component
/ No)
No)
Comments
1 Compound/Boundary wall
2 Entrance Gate
1 Retaining wall
2 Any other (to be specified)
as per site visit
observation
as per site visit
observation
as per site visit
observation
as per site visit
observation
h. MISCELLANEOUS:
g. COMPOUND WALL:

Format 2 A
S. No. Component
/ No)
No)
Comments
1 Community Centre
2 Livelihood Centre
3 Any Other
1 Public Health Centre
2 Anganwadi
3 Primary School
4 Secondary School
5 Higher Secondary School
as per site visit
observation
as per site visit
observation
as per site visit
observation
appear in comment.
as per site visit
observation
appear in comment.
C. REPORT ON SOCIAL INFRASRUCTURE WORKS:
a. COMMUNITY FACILITIES:
b. HEALTH /EDUCATION FACILITIES:

Format 2 A
S. No. Component
/ No)
No)
Comments
1 Vegetable Market
2 Meat-Fish Market
3 Medical Store
4 Any Other
1
2
3
d. ANY OTHER ( To be specified)
as per site visit
observation
as per site visit
observation
appear in comment.
C. REPORT ON SOCIAL INFRASRUCTURE WORKS:
c. INFORMAL SECTOR MARKET
as per site visit
observation
as per site visit
observation
appear in comment.

Format 2 A
S. No. Component
/ No)
No)
Comments
1 Earthwork
2
Concrete work (Sub-
structure /up to plinth)
3
RCC work (Above plinth /
Super Structure)
4 Brick / Block work
5 Stonework
6 Marble work
7 Wood work
8 Steel work
9 Flooring
10 Roofing
11 Finishing
12 Internal services
13 External Services
as per site visit
observation
as per site visit
observation
appear in comment.
A. BUILDING WORK:
DETAILED REPORT ON PROPOSED WORKS

Format 4 The Consultant Activity
Name of TPQM Agency Name of the consultant shall be entered
Date of Visit
Current Visit No.
Previous visit with date
Current and previous dates of visits shall
be entered as visit happens however those
dates shall be scheduled for entire work as
soon as inspection report completed and
approved by the client.
Third Party Quality Monitoring Report of ISSR/AHP projects under PMAY

2 Name of the City:
3 Name of Project:
4 Project Code:
5 Implementing Agency/ ULB

6
Location of the Project ( Slum name,
Ward etc. as applicable)
Inspection report.
7
Type of Project :(i) BLC (New
Construction) (ii) BLC (Enhancement)
8 No. of EWS Houses in the project
9 Date of Approval by SLSMC

Format 4
Central share State share
ULB/
Implementing
agency share
Beneficiary
share
Total
11
Date of sanction of 1stinstalment of central
assistance by CSMC
12 Duration of Project
Above data can be collected from SUDA i.e. format 7 A or 7 B
of the guideline as submitted and sanctioned DPR and project
This data can be collected from approved project DPR,
agreement of contractor.
10 Approved Project Cost (Rs. Lakh):
This data can be collected from SUDA.

Format 4
Scheduled Actual
ULB
Scheduled Actual
ULB
13 Date of commencement
14 Date of completion

1
2
Name and contact details of Engineers of the
consultant who visited the site.
16
Name of State representative present
during visit
Name of State representative who visited the site.
17
Name of ULB representative present
during visit
Name of ULB representative (SE/ AE/ EE)
18
Name of Community representative
The consultant shall request ULB regarding
presence of any community representative.
15
Inspection undertaken by (Name)
With Contact Details:

19
Whether list of Beneficiaries
finalised/ partially finalised/ not
finalised
observation shall be recorded in the site visit
report. If list be found partially or not finalized a
follow-on actions and recommendations shall be
made and progress shall be reviewed on / before
next visit.
20
If finalised, whether uploaded in
PMAY MIS
To check PMAY MIS the consultant shall request
authorization
21
State any deviation from sanctioned
DPR in terms of number of houses or
size or location or Layout
Data of sanctioned DPR shall be collected from
SUDA any deviation from this shall be checked in
approved layout drawing present in the site and
actual progress in the site.
The consultant shall comment any fallow on action
recommendation.

Format 4
1
Whether ULB/ State have organized
workshop/ training programmes to educate
the beneficiaries about quality, construction
methods, adherence to disaster resistant
technologies etc.
This information shall be recorded in consultation
with the ULB and SUDA.
2
Whether testing facilities to check quality of
material is available?
If testing facilities available than list of equipment
shall be prepared including celebration reports and
standards of equipments.
3
Whether regular tests of materials and
construction products tests of materials are
being done from accredited labs also?
This information shall be checked in documents
related to material testing available in site during
site visit and any record available in the ULB.
B. QUALITY ASSURANCE IN THE PROJECT

Format 1
(i) Whether the structural Designs are
approved / Proof checked by competent
Authority
(ii) Name of the approving authority for
structural design.
(iii) Whether the statuary certificate for
disaster resistance design and compliance of
codal provision is endorsed by the structural
designer on the structural drawings fit for
execution, Specially in case of multi-
storeyed construction.
(iv) The work is being executed as per the
approved drawings fit for execution.
4
All structural drawing and design documents shall
be checked for the issues mentioned. Completed,
ongoing and upcoming work in site shall be
compared with the drawings for adequacy and
fitness for execution. In any case fallow on action

Format 1
5
Whether the Inspection Registers, Site order
book and Quality control Test registers are
maintained and endorsed by the Engineer–in-
charge?
All these documents shall be checked for proper
entries and fallow up. Detailed observation and
6
Whether cement, steel, aggregates etc.
being used in the work, got tested before
use?
Material testing documents shall be checked.
7
Whether manufacturer test certificate for
cement, steel, pipes etc. have been obtained
with supply and records are being
maintained?
Observation regarding this issue shall be recorded
8
Whether Cement is free from lumps and is
stacked properly to prevent contact with
moisture?
This shall be checked during site visit.

Format 1
9
Whether soil investigations of the site
proper have been done before the structural
design and soil parameters have been
accounted for in the structural design/
drawings? If yes, attach copy of soil
Structural design/ drawings and soil investigation
reports shall be compared. Comparison report and
any recommendation shall be made including soil
10
Whether centring /shuttering is checked for
staging & propping, line & level, dimensions,
cleaning etc. and its quality approved before
each stage and record maintained.
For this issue NBC code and contractor’s
agreement shall be fallowed. Information related
to specification and load bearing capacity of
centring /shuttering and staging shall be
ascertained from the contractor as well as
methodology for the work. Checking on
methodology for the work shall be done for safety
and acceptable tolerance in line & level,
dimensions. Records regarding this issue shall be
checked and recorded. Fallow on action
recommendation shall be done.
11
Specific control on RCC work like: mixing by
full bag capacity hopper fed mixer, control of
slump, placing/ compaction with vibrator.
(proportioning with boxes not permitted)
For this issue contractor’s agreement, item
specification and NBC code shall be studied for
manufacturing of concrete. Observation and any
action follow on recommendation shall be done.

Format 1
12
Whether cement register is maintained and
checked at site. Comment on method of
stacking.
Previous dated entries of cement register shall be
checked as per progress of work and theoretical
consumption of cement.
13
Whether concrete mix is nominal or design
mix? (Nominal mix not permitted for quality
concrete).
Concrete mix shall be checked in site. Concrete
mix reference shall be checked in contractor’s
agreement, structural drawing and design,
specification, IS codes and NBC codes. Relevant
test shall be checked. Observation shall be
recorded.
14
What is the Mode of
Concrete mixing (batch mix/ manual)? In
case of manual mixing, whether mixing is by
weight or by volume of ingredients?
(Volumetric mixing not permitted).
Mode of concrete mixing shall be checked and
recorded. Follow on action recommendation shall
be made.
15
Whether Mixer/Vibrator as specified is
available at site with adequate means to run
them during concreting?
Mixer/Vibrator as specified shall be checked.
Their working shall be checked. Inspection and
inquiry shall be done to ensure proper working. In
case of noncompliance follow on action

Format 1
16
Whether Surface of reinforcement is clean
and free from rust?
17
Whether potable water is used for
construction ?
18
Whether proper water / cement ratio has
been ensured?
19
Whether the concrete being cured
adequately as per requirements?
20
Whether bricks are well burnt, of
rectangular shape, with sharp edges, free
from cracks and of correct size?
This information shall be checked during site visit.

Format 1
Whether
i) Execution of Depth & width of
Foundation is as per drawing/ adequate &
bottom levelled
ii) Plinth height is as per
drawing/adequate
iii) Horizontal bands (as applicable) have
been provided
22
Whether quality has been checked by
TPQMA/ State agency? If yes, details
thereof?
This information shall be checked in site order
book and any other relevent document during site
visit.
This information shall be checked during site visit.
21

Format 4
23
Quality of work and workmanship,
Comments on
Workers shall be interested to ascertain skill and
knowledge level. Workmanship shall be checked
during work in progress. Fallow on action
24
Whether provision has been made for
Service lines (Electrical, Water Supply,
Sanitation etc.)
Observation and inquiry shall be made regarding
this issue and shall be reported.
25
Whether floor slope (especially) in bath, WC,
kitchen, terrace and balcony etc. are proper?
Floor slope shall be checked as per drawings and
codes. In case of non-conformance rework shall be
suggested as per contractor’s agreement and
applicable codes.
26
Whether Adequate plinth height (above the
general ground level) is provided to the
ground floor of the building to avoid
possibility of rainwater and reptiles in the
building.
Drawings and site shall be checked for this issue.
Proposed level of road in front of the block /
dwelling unit shall be checked for this issue. As
per checking proper recommendation shall be
made.

Format 4
27
Whether dampness/ leakages noticed? If
yes, state location and probable reasons.
Reason of dampness/leakages shall be carefully
checked and fallow on action recommendation
shall be made.
28
Whether remedial measures are undertaken
by/ ULB to stop Dampness & Leakages? If
any.
There shall be inquiry for remedial measures for
prevention of dampness and leakages. There shall
be an inquiry regarding actions taken on fallow on
action recommendation on previous site visits. In
case of noncompliance a detailed report shall be
prepared with several alternate recommendations.
29
Whether disaster resistant features have
been incorporated?
Disaster resistance features shall be checked as
per applicable codes. A proper report shall be
made for this issue.
30 Any other comments
Any important observation which not covered in
this format shall be entered in this heading.
Minimum 500 words (To be enclosed separately)
Overall assesement shall consist any relevent
observation whuch is not covered in the formats
and summery of information gathered.
Recommendations shall be part of the
assessement.
31 Report on Overall assessment of quality

Format 4
1 Numbers of houses sanctioned in the project
This information shall be obtained from approved
DPR.
2 Numbers of houses Completed
of the contractor, approved DPR , ULB, progress
report and site visit.
3 Numbers of houses in progress
of the contractor, approved DPR and ULB.
Stages of Progress : ( Specify No. of Units)
i) Foundation/ Plinth level (Nos.)
ii. Lintel level (Nos.)
iii. Roof level (Nos.)
iv. Finishing level (Nos.)
v. Total units completed (Nos.)
C. PROGRESS - HOUSING COMPONENTS
during site visit.
4

Format 4
5 Numbers of houses not started
during site visit and other relevent data.
6 Reason for non-starter of houses, if any
during site visit,other relevent data and meeting
with the ULB, SUDA and the contractor.
7
Numbers of houses occupied by the
Beneficiaries
during site visit and the ULB.
8
Reasons for Non-occupation of houses (If
any)-specific reasons to be given
during site visit, the ULB and meeting with
beneficieries.

ANNEXURE 3
Format 4
9 Size of Unit (Carpet Area) Sanctioned As per Implementation
10 Overall physical progress of Housing (in %)
be obtained from the
approved DPR
be obtained during site
visit.
11
Whether the progress of houses has been
ensured through geo-tagged photographs at
various construction level?
12
Whether DBT of fund to individual
beneficiary is ensured in the project?
13
Whether the building plan(s) conform to NBC
norms?
14
Whether authenticated building plans and
revisions if any, are available?
15 Deviation, if any
executed in site, the approved DPR and revisons
of drawings and meeting with the ULB.
If any deviation found than the deviation,
probable reason of deviation, its implication shall
be recorded.
Any relevent observation which doesnot be
covered in other points shall be recorded in this
point.
For this data from ULB shall be analyzed and
report shall be prepared.
executed in site, the approved DPR and NBC
codes applicable.
This data shall be collected from the consultant
responcible for geo-tagging, ULB and SUDA.

Format 4
1
Whether Contract for infrastructure
components (i.e. water supply, Sewerage,
Drainage, Roads, SWM etc.) have been
awarded?
shall be checked to obtain this information.
2
Whether the Existing/proposed
infrastructure components are independent
and/or integrated with city level
infrastructure?
The approved DPR, contract of the contractor,
city level infrastracture in city development plan
and other schemes with ULB consultation shall be
checked to obtain this information.
3 Any other comments Any other relevent observation shall be recoded
D. CIVIC INFRASTRUCTURE

Format 4
1 Sanctioned fund for entire project.
Information about project’s sanctioned fund shall
2 Amount of funds received up to date
Information about funds received shall be
collected from ULBs and SUDA.
3 Up-to date Expenditure
Information about Up-to date expenditure shall
4 Amount of funds Utilized (out of received)
Information about funds utilized shall be collected
from ULBs and SUDA.
5 Amount of Expenditure by ULB
SUDA and compiled.
F. FINANCIAL PROGRESS & FUND UTILIZATION (Rs. in Lakh)

Format 4
6 Amount of Expenditure by Beneficiaries
Beneficiaries and compiled.
7
Balance funds Expected/due from various
stakeholders
collected so far.
F. FINANCIAL PROGRESS & FUND UTILIZATION (Rs. in Lakh)

ANNEXURE 3
Format 4
design including
of qualtity, DPR,
senctioned project
details.
reports, bills of
registers, any revisied
drawings etc.
design including
of qualtity, DPR,
senctioned project
details.
reports, bills of
registers, any revisied
drawings etc.
compared:
1
Whether there is time overrun? If
yes, what are the reasons?
compared:
1
Whether there is cost variation?
If yes, what are the reasons?
G. COST VARIATION and TIME-OVERRUNS Cost variation:
Time Overruns:

ANNEXURE 3
Format 4
1 Physical Progress
After analysing data if physical progress found
behind the schedule, the revised schedule shall be
recommended with consent of ULB and the
contractor for balance work to achieve
subsequent milestones within time. Additional
resources of manpower, material, tools, plants
and machinery needed to be deployed shall be
ensured.
2 Financial Progress
Financial data shall be analysed to find out:-
Whether cash flow of the project is behind the
schedule due to any hindrances. Whether financial
progress if behind the schedule due to physical
progress is behind the schedule. Probable reasons
of non-utilization or underutilization of fund is
there. Once reasons of poor performance of
financial progress found, recommendation to
improve cause of reasons can be made.
3 Quality management
Quality of the work depends on quality of
material, methodologies, workmanship,
equipments, tools and plants. If any deviation
from standards and applicable codes found that
recommendations to improve quality on shall be
made.
4 Comments and suggestions of TPQMA on above
Continuous and effective communication
between stakeholders is needed for improve
progress and quality.
Undertaken by Implementation agency to improve the:
H. REMEDIAL MEASURES TO IMPROVE PROGRESS AND QUALITY

ANNEXURE 3
Format 4
1 ( To be specified)
In case of any litigation or court case, information
shall be collected from legal officer and reports
and suggestion to improve project
implementation shall be made.
I. COURT CASES AND LITIGATIONS

ANNEXURE 3
Format 4
1
Any innovative/ cost effective/ green technology
has been used
The consultant shall see all project related
documents and site and record relevent
information.
2
Feedback of beneficiaries regarding provision of
Physical & Social infrastructure:
ULB and beneficiaries shall be contacted for this
feedback.
3
Reasons for delay in completion of housing and
Infrastructure, if any:
Reason shall ascertained by analyzing schedule
and progress reports.
4 Any specific observation by the beneficiary
Beneficieries comment and observation shall be
carefully recorded.
Overall observation on the project (with adequate
photographs covering project to a large extent
including quality issues as applicable)
1. Critical observations
2. Action suggested by TPQMA to SLNA and IA
Action taken report on previous report:
i. Observations of TPQMA
ii Action suggested by TPQMA
iii. Action taken by Beneficiaries/ IA
(Implementation Agency)
iv Whether TPQMA is satisfied with the action
taken by IA
7
TPQMA’s Overview of the Project (in 400-500
words) in a separate sheet
Overall summery of the project and it’s status
shall be written.
Observations and comment and action
recommended shall be reported to SLNA.
5
Action and fallow on observations and comment
and action recommended shall be reported
previously to SLNA shall be reported in this
section.
6
J. OTHERS

SUMMERY
In summery the consultant shall use expert knowledge to explain fully
proposed, ongoing, and planned quality related issues. The consultant
shall brief all stakeholders best quality practices and implementation.
The consultant shall assess and report quality of man, materials tools,
and plants. The consultant shall always suggest fallow on action and
recommendation to deal with any negative as well as positive quality
related issues. The consultant shall report actual and useable report of
the projects in the cluster area. The consultant shall plan its activities as
per objectives of the client. The consultant shall be source for knowledge
and expertise. The consultant shall be aware of various guidelines,
circulers and instructions of central government and state government
authorities.

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