TuleapCon 2019. STMicroelectronics- Monitoring Activity and Deliverables of large IT projects with Tuleap
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Pierre-Yves Colle, a program manager at STMicroelectronics, highlights the use of Tuleap for monitoring large IT projects, aiming to eliminate cumbersome email management and promote collaboration. Tuleap's flexibility allows users to design workflows that suit their specific needs while providing detailed and aggregated views for effective reporting. The software's simplicity, adaptability, and strong support for team collaboration lead to significant efficiency and improved project management.
TuleapCon 2019. STMicroelectronics- Monitoring Activity and Deliverables of large IT projects with Tuleap
- 1. Monitoring Activities and Deliverables of large IT projects with Tuleap STMICROELECTRONICS, Pierre-yves COLLE, Program manager
- 2. Monitoring activities and deliverables of large IT projects with Tuleap Have you ever dream of a swiss knife software 2
- 3. Monitoring activities and deliverables of large IT projects with Tuleap Pierre-yves COLLE - STMicroeletronics 3 IT Program manager 1992 – 2000 SOPRA 2000 – 2019 STmicroelectronics Worldwide very large programs composed of multiple teams, multiple leaders to coordinate
- 4. Monitoring activities and deliverables of large IT projects with Tuleap My challenges, as a Program Manager 4 I want to get ride of emails for managing / insuring the follow-up of actions I want in the same time a much more collaborative application but simple, efficient, perfectly adapted to the situations I manage
- 5. Monitoring activities and deliverables of large IT projects with Tuleap How did I get started with Tuleap 5 Once upon a time ……… … Someone proposed me to get a look to CODEX – Tuleap at ST – I started discovering the trackers with some help and then, almost, on my own (no training) I was able to put some in place for different purpose (CR priorisation, Action follow-up, UAT follow-up, …)
- 6. Monitoring activities and deliverables of large IT projects with Tuleap Issues I wanted to avoid 6 CLASSICAL HELPDESK / TOOLS APPROACH
- 7. Monitoring activities and deliverables of large IT projects with Tuleap Why Tuleap differs and is interesting ? 7 Tuleap Approach “What you WANT is what you SET” Field usage Hierarchy Permissions WorkflowDependencies Artifacts Tuleap offers a META Model = The famous SWISS KNIFE That will allow YOU to fit to your own situation, data, rules
- 8. Monitoring activities and deliverables of large IT projects with Tuleap Design & adapt a workflow perfectly to your activity 8 1. Start from a white page 2. Build simple and adapted to your specific situation (no useless details) 3. Enrich and adapt all along your walk by adding new fields, rules, transitions to new situations that occur 4. Distribute easily the work accross multiple actors 5. Keep the control of actions through different reports (cardwall, list, details view) 6. Provide a high level view for top management through graphs and high level analysis All of this is possible in one single application
- 9. Monitoring activities and deliverables of large IT projects with Tuleap Let’s look some examples together 9
- 10. Monitoring activities and deliverables of large IT projects with Tuleap Statistic helicopter view for top management 10 • You define your own selection criteria • You have multiple TABS allowing you to see the same “artifacts” on different angles ➔ Here a graphical view
- 11. Monitoring activities and deliverables of large IT projects with Tuleap 11 Analysis & review detailed view for priority setting • From previous view you can switch to a LIST VIEW
- 12. Monitoring activities and deliverables of large IT projects with Tuleap Point of situation and review of expectations 12 • From previous view you can switch to a more TEXTUAL view
- 13. Monitoring activities and deliverables of large IT projects with Tuleap Carwall view to see by actors, version, time …. 13 • .. Or a CARWALL View
- 14. Monitoring activities and deliverables of large IT projects with Tuleap Example of custom artifact page 14 • You can group fields in chapters • You can re-arrange the screen in infinite manners The way to do it is very simple and intuitive • You can hide some fields and show them only to some persons / teams • You can put some rules between fields • You can have some fields automatically filled (some dates for example)
- 15. Monitoring activities and deliverables of large IT projects with Tuleap From a detailed status, get a high level one 15 You can manage a very detailed STATUS to know precisely where you are in the materialization of each request STATUS ➔ RESOLUTION Later … Top management ask you a synthetic view … you can simply let Tuleap manage this more aggregated high level status, by defining a new field = RESOLUTION (Open, Nearby Closed / Closed) You can manage a very detailed STATUS to know precisely where you are in the materialization of each request
- 16. Monitoring activities and deliverables of large IT projects with Tuleap Conclusion 16 Tuleap is by far the most brilliant software I have been able to see since I’m practicing my engineering degree • Super simple to setup and to use • Allow to structure the activities, actions, improvements, … follow-up as I wished to • Collaborative • Fire & Forget …. But remember and recall when needed • Allow to support the weekly review meeting • Powerful and efficient reporting …. You are no more alone in front of your mail but all together • One of the highest “Effort vs Return of investment” ratio I ever saw • Last but not least, a team who listen and add your ideas in their package …. At details as well as at high level
- 17. Monitoring activities and deliverables of large IT projects with Tuleap Distributed self-adaptative reports 17 I CREATE A REPORT IN WHICH I WILL HAVE ONE FIELD ASSIGNED When PIERRE runs it , automatically the report shows him his own tasks. Pierre does not need to change the assigned field, neither to save it privately The same for MARIE The same for ANTOINE The same for SOPHIE I MAKE IT PUBLIC SO NOW CAN BE USED BY ALL MY TEAMS
- 18. Monitoring activities and deliverables of large IT projects with Tuleap Dynamic weekly reports 18 In a weekly meeting review , you want to see - What was agreed to be done during last week - What is forecasted to be done during next week - What should have been finished in the past but was missed Dynamic report on the horizon +/- 1 week and also older past tasks not finished FridayFridayFriday This is a week Friday
- 19. Monitoring activities and deliverables of large IT projects with Tuleap Thanks for your attention 19