Understanding SharePoint Information Architecture
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The document discusses the importance of information architecture and taxonomy in SharePoint site design, focusing on how they assist in organizing and finding data. Attendees will learn key concepts and implementation strategies, including managed navigation, content types, and search functionalities. Moreover, it highlights the benefits of effective taxonomy for enhancing user experience and site functionality.
Understanding SharePoint Information Architecture
- 1. Gold Sponsors Bronze SponsorsSilver Sponsors Understanding SharePoint Information Architecture Shailen Sukul @shailensukul | Readify.net Real time tweets: #SharePointSat #SharePointSatMelb
- 2. About Me
- 3. Gold Sponsors Bronze SponsorsSilver Sponsors Summary Taxonomy is quite a common concept in our everyday lives. It helps us discover the correct product to buy in Supermarkets, pick that song we want to hear or find that book in the library. Information Architecture is equally important in a well designed SharePoint site. In this session we will learn how to architect and implement information in SharePoint and leverage concepts such as managed navigation, taxonomy, content types and search to create a highly successful SharePoint site. Attendees will be able to identify key concepts in defining a SharePoint Information Architecture plan and walk through implementations of defined concepts
- 4. A world without Taxonomy
- 5. A world with Taxonomy
- 7. What is Taxonomy? What is Taxonomy
- 8. What is Taxonomy in SharePoint? Data about Data So you can find and define workflows against that data What is Taxonomy
- 9. So, what is metadata?
- 10. We’ve all seen how well this works out…
- 11. Moving this mess to SharePoint only makes it worse
- 12. • Within the Site Collection • Outside the Site Collection What comprises Taxonomy in SharePoint?
- 13. Taxonomy Components Mind Map Taxonomy in SharePoint Outside Site Collections Within Site Collections Web Site Content Types Site Columns Libraries Columns Folders Document Sets Managed Metadata Service Term Store Content Type Hub Taxonomy “Data about data” History File Shares Folksonomy Folders Document Properties
- 14. Within the Site Collection
- 15. Site Navigation is also Taxonomy go.company.com Corporate Teams HR Finance Sales Projects Project X Project Y Knowledge Base
- 16. Within the Farm (Outside the Collection)
- 17. Content Type Hub Enterprise Content Types CollectiveKnowledge Solutions, Inc.
- 18. Content Type Hub (On-Prem)
- 19. Content Type Hub (Office 365) 1. Create a site collection with the Publishing template OR enable the Publishing features
- 20. Content Type Hub – O365
- 21. Content Type Hub – Limitations
- 22. • Know the limitations before choosing • Republish after all changes • Govern the implementation, maintenance and use of content types derived from the hub Content Type Hub Things to Remember
- 23. The Term Store
- 24. Search
- 25. Catalog What is cross-site publishing? Cross-site publishing's a publishing method. It lets you create and maintain content in one or more authoring site collections, and publish this content across one or more publishing site collections, by using Search Web Parts.
- 26. Advantages of Doing All This IA Work?
- 27. Demonstration
- 28. Demonstration
- 29. Demonstration Content Types Staff Guardian Child Attendance Roster Potty Lists Staff (L) Guardians (L) Kids Attendance Roster Potty Kids Staff Attendance Roster Guardians Toilet Training
- 30. Demonstration Staff FirstName LastName EmailAddress ContactPhone IsStaffRoomLeader DateOfBirth FullName (Calculated) Guardian FirstName LastName EmailAddress ContactPhone GuardianType (MM) FullName (Calculated) Child FirstName LastName DateOfBirth GenderOfChild ChildsGuardian (Lookup) FullName (Calculated) Attendance Room (MM) Child (Lookup) DroppedOffBy (Lookup) AttendanceDateIn PickedUpBy (Lookup) AttendanceDateOut Roster Staff (Lookup) Start DateTime End DateTime Room (MM) Potty Child (Lookup) Room (MM) DateOfEvent PottyType (MM) PottyInDiaper
- 31. Demonstration
- 32. Demonstration
- 33. Demonstration – Custom Search
- 35. Want More?
- 37. Gold Sponsors Bronze SponsorsSilver Sponsors Thanks for listening Remember to submit your feedback so you go in the draw to win prizes at the end of the day