Unit-2.pptUnit-2.pptUnit-2.pptUnit-2.ppt
- 1. Data Validation Data Validation Exercise 4: Create Drop-down lists to populate the below Exercise 4: Create Drop-down lists to populate the below fields fields
- 2. Naming Cells Naming Cells - D - Descriptions to represent cells, ranges of cells, formulas, or constant values
- 3. Naming Cells Naming Cells To name cells in our previous example: To name cells in our previous example: 1. Highlight cells F2 to F9 1. Highlight cells F2 to F9 2. In the name box type Student 2. In the name box type Student 3. Press "Enter" 3. Press "Enter" 4. Repeat steps for columns G and H (name column G 4. Repeat steps for columns G and H (name column G as Subject and column H as Grade) as Subject and column H as Grade)
- 4. Naming Cells Naming Cells Assigned name of highlighted data in column F
- 5. Data Validation Data Validation Exercise 4: Exercise 4: 1. Highlight the whole column A 1. Highlight the whole column A
- 6. Data Validation Data Validation Exercise 4: Exercise 4: 2. Click on 2. Click on Data Data from the Ribbon bar from the Ribbon bar 3. From Data Tools tab, click 3. From Data Tools tab, click Data Validation Data Validation
- 7. Data Validation Data Validation Exercise 4: Exercise 4: 4. 4. Make sure the Settings tab strip is selected 5. 5. Click the black down arrow just to the right of “Allow: Any Value” 6. A drop down list appears
- 8. Data Validation Data Validation Exercise 4: Exercise 4: 7. 7. Choose List
- 9. Data Validation Data Validation Exercise 4: Exercise 4: 8. From the Source box, click the icon with a red arrow 9. Press F3 and choose Student, click ok, then click the icon with a red arrow 10. Click ok
- 10. Data Validation Data Validation Exercise 4: Exercise 4: 11. Column A will have drop down list
- 11. Data Validation Data Validation Exercise 4: Exercise 4:The resulting summary should look like this The resulting summary should look like this
- 12. Summarizing and Grouping Multiples Sets of Data Summarizing and Grouping Multiples Sets of Data The following rules enable the consolidation of Lists using the Consolidate command: 1. Structure of the Lists must be identical 2. Headings of all rows and the leftmost columns in the Lists must contain the same topic
- 13. Summarizing and Grouping Multiples Sets of Data Summarizing and Grouping Multiples Sets of Data The following rules enable the consolidation of Lists using the Consolidate command: 3. Number of columns and the number of rows do not have to be identical; nor does the internal order of the text 4. Lists must have a single row for labels, and a single column for labels
- 14. Summarizing and Grouping Multiples Sets of Data Summarizing and Grouping Multiples Sets of Data The following rules enable the consolidation of Lists using the Consolidate command: 5. Cells in the Lists data range must contain only numeric data 6. Excel consolidates data by identifying corresponding text crossed between the header row and the leftmost column
- 15. Summarizing and Grouping Multiples Sets of Data Summarizing and Grouping Multiples Sets of Data Exercise 5: Exercise 5:Consolidate the following data Consolidate the following data
- 16. Summarizing and Grouping Multiples Sets of Data Summarizing and Grouping Multiples Sets of Data Exercise 5: Exercise 5: 1. 1. Select a cell within List - press Ctrl+A to select the List, and then press Ctrl+F3 to define a Name to List1
- 17. Summarizing and Grouping Multiples Sets of Data Summarizing and Grouping Multiples Sets of Data Exercise 5: Exercise 5: 2. 2. Repeat step 1 and define a Name for Lists 2 and 3 3. Select cell A1 in a different sheet of the workbook, and select Data -> Consolidate (in Data Tools Group) 4. In the Reference box, press F3 5. In the Paste Name dialog box, select List1, click Ok, and then click Add to add List1 to All references box
- 18. Summarizing and Grouping Multiples Sets of Data Summarizing and Grouping Multiples Sets of Data Exercise 5: Exercise 5: 6. 6. Repeat steps 4 and 5, and add Lists 2 and 3 to "All references" box 7. In Use Labels in, select the Top row and Left column checkboxes, and the click Ok
- 19. Summarizing and Grouping Multiples Sets of Data Summarizing and Grouping Multiples Sets of Data Exercise 5: Exercise 5: You should see this result You should see this result
Editor's Notes
- #1: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #2: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #3: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #4: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #5: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #6: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #7: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #8: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #9: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #10: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #11: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #12: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #13: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #14: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #15: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #16: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #17: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #18: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.
- #19: Instead of typing the same data over and over again, you can turn the cells into drop-down lists.