WritingSamplesCombined

Writing Samples
by Janet Henjum
Created: 1/20/16

[Company Logo] Writing Samples by Janet Henjum
1/20/16 Page i
Change History
The table below lists the change history overview of this document.
Date Description of Changes Approval
1/20/16 Combined multiple writing samples into one document. Janet Henjum
Table 1 Change History

[Company Logo] Writing Samples by Janet Henjum
1/20/16 Page ii
Table of Contents
Microsoft Office Tip: Inserting Hyperlinks........................................................................... 1
Microsoft Office Tip of the Month: March 2011.................................................................... 3
EXCEL AUTOFILL ...................................................................................................................................... 3
Using AutoFill to Copy a Formula .................................................................................................. 3
Using AutoFill to Complete a Series of Information..................................................................... 4
Microsoft Office Tip of the Month: August 2013 .................................................................. 6
ENTERING LONG NUMBERS IN EXCEL...................................................................................................... 6
Microsoft Office Tip of the Month: November 2014 ............................................................ 7
COPYING OR MOVING A WORKSHEET TAB TO A DIFFERENT EXCEL WORKBOOK .................................. 7
Microsoft Office Tip of the Month: April 2011.................................................................... 10
MEETING ETIQUETTE: CHANGING YOUR REPLY TO AN OUTLOOK MEETING INVITATION...................10
Changing Your Reply to a Meeting Invitation..............................................................................10
Microsoft Office Tip of the Month: April 2015.................................................................... 11
ORGANIZING INFORMATION IN TABLES IN MICROSOFT WORD.............................................................11
Inserting a Table................................................................................................................................11
Entering Information in a Table......................................................................................................12
Inserting a Row in the Middle of a Table.......................................................................................12
Inserting a Column in the Table......................................................................................................13
Deleting Rows or Columns..............................................................................................................13
Changing the Width of a Column...................................................................................................13

[Company Logo] Microsoft Office Tip: Inserting Hyperlinks
February 2014 Page 1
Microsoft Office Tip: Inserting Hyperlinks
Challenge: Your task is to document your department’s process for Mobile RDC. Within the
text, you want to reference information on endorsements from the Teller Procedure Manual
(TPM). One way to do so would be to copy and paste text from the TPM into your document.
However, if the information on endorsements in the TPM changes, will you remember to
update it in your document by copying and pasting the new material?
Solution: A more efficient way to reference the endorsements information in the TPM is to
create a hyperlink in your Word document to go to the manual. Both the Branch Reference
Manual (BRM) and TPM are Adobe PDFs, and, unfortunately, it is not possible to create a link in
Microsoft Word to a specific bookmark (or topic) in a PDF. Instead, you can create a link in
Microsoft Word to the TPM or BRM file and then reference the name of the specific section.
In the following procedure, I explain how to insert a hyperlink into a Word document to open
the Teller Procedure Manual.
 To insert a hyperlink into a Microsoft Word document:
1. In your Microsoft Word document, enter some text that tells the reader what to do.
For example, you may want to type: Click here to open the Teller Procedure Manual and click on
the Endorsements section in the left navigation pane.
2. Select the text you want to make into a hyperlink, as shown below:
3. Choose Insert > Hyperlink ( ), or use the keyboard shortcut, Ctrl+K.
The following dialog box appears:
Notice the Text to display is the text you entered and selected. In addition, notice that Look in
shows my H: drive.
[Company Logo]

[Company Logo] Microsoft Office Tip: Inserting Hyperlinks
February 2014 Page 2
4. Click the Look in drop-down arrow and select the G: drive.
We are telling Microsoft Word where the Teller Procedure Manual is located.
5. In the list below the Look in drop-down arrow, scroll to and double-click on kfiweb.
In the example below, I double-clicked on kfiweb:
6. Double-click on Kfi-all, then BankAdmin, and then Documents.
7. In the list below Look in: Documents, scroll down to TellerProcedureManual.pdf, click on
it, as shown below, and then click on OK to finish inserting the link into the document.
Notice the hyperlinked text in your document is now underlined to indicate that it is a link:
 Note: If you are creating a link to a file in a Restricted folder, be sure the readers have
permission to view files in that folder.

[Company Logo] Microsoft Office Tip of the Month
March 2011 Page 3
Microsoft Office Tip of the Month: March 2011
Excel AutoFill
The Excel AutoFill feature is a very quick way to copy information, such as a formula, to a
range of adjacent cells. You can also use AutoFill to fill in a series of standard information, such
as months, quarters, days of the week, etc.
Using AutoFill to Copy a Formula
When a cell is active, the lower right corner of the cell looks different from the other three
corners; this corner is called the Fill Handle, as shown below:
When your mouse pointer is pointing at the Fill Handle, it turns into a thin cross, as shown
below:
This shape of the mouse pointer allows you to copy a formula to adjacent cells very quickly
without having to do copy and paste. This is also the shape you want to use to fill in a series of
information.
 To copy a formula to adjacent cells:
1. Click on the cell that has the correct formula in it to make that cell active.
In the example below, cell D5 has the formula in it and is active.
2. Point at the Fill Handle on cell D5 until you see the thin cross.

March 2011 Page 4
3. Press and hold your mouse button down as you drag to the adjacent cells below D5, as
shown below:
4. Release your mouse button when you reach the last cell where you want the formula
copied.
When you release your mouse button, the formula is copied to the adjacent cells.
 Note: In the example above, I used AutoFill to copy a formula to adjacent cells below the
active cell. You can also use AutoFill to copy a formula to adjacent cells to the right of the active
cell.
Using AutoFill to Complete a Series of Information
Perhaps you are creating a summary spreadsheet for the previous year by month. Rather than
typing in all 12 months manually, use AutoFill to have Excel automatically fill in 11 of the 12
months. You simply have to enter the first month and then tell Excel to AutoFill the rest.
 To complete a series of data with AutoFill:
1. Enter January in a cell in Excel.
2. Make the cell with January in it the active cell by clicking on it.

March 2011 Page 5
3. Point at the Fill Handle in the lower right corner of that cell.
Your mouse pointer turns into the thin cross on the lower right corner, as shown below:
4. Press and hold your mouse button down and drag down 11 additional cells.
If you have not released your mouse button yet, it looks similar to the example below:
5. Release your mouse button.
Excel recognizes months as a series of information. Once you start the series, Excel completes it when
you use AutoFill.
 Note: AutoFill also works with three-letter month abbreviations, days of the week (spelled
out or abbreviated with three letters), and quarters (spelled out or abbreviated as Q1 to Q4 or
Qtr 1 to Qtr 4).

August 2013 Page 6
Microsoft Office Tip of the Month: August 2013
Entering Long Numbers in Excel
Have you ever entered a long number in Excel, such as a debit card number, and been
frustrated because Excel does not show the number correctly? For example, if I enter
1111222233334444 in a cell in Excel, as soon as I press the Enter or Tab key, the cell where I
typed the number shows 1.11122E+15. When I click on the cell, notice the number that shows in
the Formula Bar:
Where I entered 1111222233334444, Excel changed the last digit of the number to 0. Excel is
designed to store only 15 significant digits in a number and, therefore, changes digits after the
fifteenth place to zeroes. The workaround is to format the cell as text. Cells formatted as text
can display up to 1,024 characters. However, be aware that once you format the numbers as
text, you can no longer use those numbers in calculations.
The procedure below takes you through formatting the cells as text. Try to do this before
entering the numbers because, once Excel changes the sixteenth digit to a zero, it will not
change the number back simply because you formatted it as text; you would need to re-enter
the number.
 To format blank cells as text:
1. Select the blank column where you will enter the numbers.
2. Point at the selected column, right-click, and then click on Format Cells.
The Format Cells dialog box appears:
3. In the Number Category list, click on Text and then click OK.
4. Enter the long numbers into the cells you just formatted.

October 2014 Page 7
Microsoft Office Tip of the Month: November 2014
Copying or Moving a Worksheet Tab to a Different Excel Workbook
In case you are not familiar with Excel’s terminology, knowing the terms below is essential to
understanding this month’s tip.
Term Description
Workbook A file in Excel is called a workbook. A workbook can be made up of multiple worksheets.
Worksheet Older software, such as Lotus 1-2-3, used the term spreadsheet. Excel uses the term worksheet to refer to
a spreadsheet. Each worksheet is represented by a tab towards the lower-left corner of the Excel window.
Source The worksheet or workbook where the data currently resides.
Destination The worksheet or workbook where you want to copy or move the data.
If you use Excel on a regular basis, you have probably found yourself wanting to copy or move
data from one Excel workbook to another. One example where you may use this feature is
compiling worksheets from each office within a market to a master workbook. If you have done
this before, chances are good that you probably copied and pasted cells from one workbook to a
different workbook. When copying and pasting cells from one worksheet to another, custom
formats (such as column width) do not go with the cells. A different technique to copy or move
data is to copy or move the entire worksheet tab from one workbook to another. When you do
so, the formats go with the worksheet tab.
 To copy or move a worksheet to a different workbook:
1. Open the source workbook and the destination workbook.
 Note: See table above if you are unsure what is meant by source or destination workbook.
Notice in the screen shot below, the Switch Windows button on the Quick Access Toolbar shows
that I have two workbooks open in Excel: Buffalo and MasterNorthwestMetroMarket.
2. In the source workbook, point at the worksheet tab you want to copy or move and right-
click to display the shortcut menu, as shown below:

October 2014 Page 8
3. Click Move or Copy on the shortcut menu.
The following dialog box appears:
4. To leave the source worksheet in the source workbook, click Create a copy.
If you forget to click Create a copy, the end result is that you move the worksheet instead of copying
it. You may want to get into the habit of copying the worksheet so the original is still in the source
workbook, in case you need to get back to it.
5. Click the To book drop-down arrow, as shown below, to select the destination workbook.
 Note: This list shows all open Excel workbooks.
6. Click the workbook you want to move or copy the worksheet to, and click OK.
Excel works so quickly that you may not have noticed what happened. Your worksheet was copied to
the destination workbook, and Excel switched to the destination workbook. In the example below,
notice there are two Sheet1 worksheet tabs, so Excel labels the second one as Sheet1 (2). Renaming
the tab makes it easier to navigate within the workbook.

October 2014 Page 9
7. Double-click on the worksheet tab you just copied to the master workbook, and type a new
name for that tab.
In the example below, I renamed Sheet1 (2) to Buffalo:
8. Save the master workbook.

April 2011 Page 10
Microsoft Office Tip of the Month: April 2011
Meeting Etiquette: Changing Your Reply to an Outlook Meeting Invitation
Perhaps when you initially received a meeting invitation in Outlook, you thought you would be
able to attend it and accepted the invitation. Now something else has come up, and you will
have to miss the meeting. If you know in advance, change your reply to the invitation so the
organizer knows you will not be there.
Changing Your Reply to a Meeting Invitation
 To change your reply to a meeting invitation:
1. Go to the date of the meeting in your Outlook Calendar.
2. Double-click on the meeting to open the invitation.
The invitation looks similar to the following example:
3. Click on the appropriate response button (Accept, Tentative, or Decline) to indicate your
new reply.
As soon as you click on a different response than your original reply, a dialog box displays:
4. If you do not want to include comments with the response, click on Send the response now,
and click OK.
-or-
If you want to include comments with your response, click on Edit the response before
sending, click OK, enter your comments, and click on Send.

April 2015 Page 11
Microsoft Office Tip of the Month: April 2015
Organizing Information in Tables in Microsoft Word
Have you ever tried to line up information in columns in Microsoft Word using the Tab key?
Sometimes it works, but often it does not. This month’s Microsoft Office tip demonstrates how
to use Microsoft Word’s tables feature to line information up in columns easily.
For example, perhaps you need to create a list of office supplies to order for the people on your
team, like the example below:
Name Item Approx. Cost
Mea Black pens (12) $10.19
Roberto Hanging File Folders $23.43
Hailey Paper clips $6.73
Bill Stapler $25.26
 Note: You could certainly create this type of list in an Excel worksheet. However, for the sake
of this month’s tip, let’s assume you are including this table in a document with paragraphs of
text. In addition, if the text in each cell is longer than one line allows, the text automatically
word wraps to the next line within that cell.
Inserting a Table
If the Insert Table button is on your Quick Access Toolbar, as shown below, use it.
However, if the Insert Table button is not on your Quick Access Toolbar, use the Insert ribbon.
 To insert a table:
1. Click in the Word document where you want to insert a table.
2. Click the Insert ribbon, and then click the Table button.
A grid appears, as shown below, allowing you to drag over the number of columns and rows you
want:

April 2015 Page 12
3. Starting with the upper-left white square under Insert Table, press and hold your mouse
and drag right and down to determine how many columns (across) and rows (down) you
want:
In the example below, I’m creating a 3x3 table:
When you release your mouse button, the table appears in your document.
Entering Information in a Table
You can enter information into one cell at a time within the table. To move to the next cell, press
the Tab key. If you’re in the last cell of the table when you press Tab, you add a new row at the
bottom of the table. Use Shift+Tab to move to the previous cell. You can also use the left and
right arrow keys, but that technique is slower because—if there is text inside the cells—it moves
you one character at a time in that direction.
 To enter information in a table:
1. Type in the first cell and press Tab to the move to the next cell.
2. Type in the next cell and press Tab to move to the next cell or Shift+Tab to move to the
previous cell.
3. When done typing in the last cell in the row, press Tab to move to the first cell in the next
row.
4. Continue typing into each cell and pressing Tab to move to the next cell.
5. When you are in the last cell of the table, press Tab to add a new row at the bottom of the
table.
Inserting a Row in the Middle of a Table
At some point, you’re going to want to insert a row in the middle of the table. To do so,
highlight a row and use the shortcut menu to specify where you want to insert the row.
 To insert a row in the middle of a table:
1. Point to the far left of the row you want to insert above or below and click to select the row.
Notice in the screen shot below that, when your mouse pointer is at the far left of the page, it’s a white
arrow tipping in at the row:

April 2015 Page 13
2. Right-click on the selected row to show the shortcut menu, point at Insert on the shortcut
menu, and then click on Insert Rows Above or Insert Rows Below.
The new row appears either above or below the row or rows you selected.
Inserting a Column in the Table
Inserting a column is very similar to inserting a row. Select the column you want to insert to the
left of or to the right of, and right-click to show the shortcut menu.
 To insert a column in a table:
1. Point just barely above the column you want to select and click.
Notice in the screen shot below that your mouse pointer is a black arrow pointing down at the column:
2. Right-click on the selected column to show the shortcut menu, point at Insert on the
shortcut menu, and then click Insert Columns to the Left or Insert Columns to the Right.
Deleting Rows or Columns
Deleting rows or columns is very similar to inserting them. Select the row or column to delete,
and use the shortcut menu.
 To delete a row or a column:
1. Select the row or column you want to delete.
2. Right-click in the selected row or column and click Delete Columns or Delete Rows.
Word is smart enough to recognize whether you have a column or row selected and only shows the
appropriate delete option.
Changing the Width of a Column
The easiest way to change the width of columns is to use the mouse pointer on the gridline to
the right of the column. You do not have to select anything first.
 To change the width of a column:
1. Point at the gridline to the right of the column you want to resize.
Notice your mouse pointer changes shape, as shown in the screen shot below:
2. Press and hold your mouse button and drag to the left or the right.

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