Young-Libraries and Public Access Policies
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The document discusses the importance of compliance with public access policies for federally funded research, detailing the roles of libraries and researchers in ensuring proper submission of manuscripts and data. It outlines common pitfalls and solutions in the compliance process, such as authors missing key emails or assuming their journals will handle submissions. Additionally, the document emphasizes the need for education and outreach efforts among various stakeholders to navigate these policies effectively.
![The Office of Science andTechnology Policy (OSTP)
“Federal agencies with more than $100M in R&D expenditures…to
make the published results of federally funded research freely
available…[and] to better account for…the digital data resulting
from federally funded scientific research”](https://image.slidesharecdn.com/young-3-sept14-160914185341/85/Young-Libraries-and-Public-Access-Policies-2-320.jpg)
Young-Libraries and Public Access Policies
- 1. SarahYoung Health Sciences Librarian Cornell University Library September 14, 2016 Libraries and Public Access Policies Helping researchers avoid compliance pitfalls
- 2. The Office of Science andTechnology Policy (OSTP) “Federal agencies with more than $100M in R&D expenditures…to make the published results of federally funded research freely available…[and] to better account for…the digital data resulting from federally funded scientific research”
- 3. The Office of Science andTechnology Policy (OSTP) Department of Health and Human Services Agency for Healthcare Research and Quality Centers for Disease Control Department of Homeland Security Department of Defense Department of Energy Department of the Interior Department ofTransportation Department of Education Environmental Protection Agency Food and Drug Administration Natl.Aeronautics and Space Administration National Institutes of Health Natl. Oceanic and Atmospheric Administration National Science Foundation Smithsonian Institution US Agency for International Development US Department of Agriculture US Department ofVeterans Affairs
- 4. “all investigators funded by the NIH submit … an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication”
- 5. How libraries can help
- 6. The librarian’s role • Logistics of getting a publication into compliance • What, how, when, who • Figuring out what went wrong • Use of the various compliance platforms (NIHMS, MyBibliography, SciENcv) • Questions about author rights and copyright • Tracking compliance
- 7. Helping researchers prepare for compliance • Save and understand your author agreements • Save the final, peer-reviewed manuscript (i.e., ‘post-print’) • Understand the requirements of your grant • Understand role of the journal or publisher • Use MyBibliography to track compliance
- 8. Common pitfalls and FAQs
- 9. Where things go wrong: Common pitfalls • NIH email was missed • Assumed the journal would submit on the authors’ behalf but they didn't • Didn't think the paper was subject to compliance • Good news: most of the time things work well
- 10. Where things go wrong: Common problems Problem:The first author no longer works at the institution and nobody has the final, peer-reviewed manuscript Solution: Contact the publisher to deposit the final version or to get permission to deposit the final published version
- 11. Where things go wrong: Common problems Problem: Designated NIHMS reviewer is not able/available to review the submission Solution: PI or another author can go into NIHMS and claim the submission to assume the reviewer role and complete the process
- 12. Researcher FAQs Q: I acknowledged my funder in the acknowledgements section of my manuscript. Shouldn't the publisher then submit the paper to PMC automatically? A: No. Researchers should understand the publisher’s role in the process, notify them of their funding source, associate grants with papers using MyBibliography and submit papers to NIHMS themselves if necessary.
- 13. Researcher FAQs Q: I have a progress report due and some of the papers are not compliant. Can I just remove them from the report and disassociate the grant from the paper in MyBibliography? A: No.You must include work funded by the grant in your progress report. If they are non- compliant, start the submission process as soon as possible.
- 14. Researcher FAQs Q: I published my manuscript in an open access journal. Doesn't that make it compliant? A: No. Public access policies require that the manuscript be publically available in a designated repository.
- 15. Researcher FAQs Q: Do I have to pay the open access fee in order to be compliant with the policy? A: No. Public access policies allow for an embargo period (12 months in the case of NIH), so a traditionally published manuscript can still be deposited and meet policy requirements.
- 16. Researcher FAQs Q: I no longer have the final, peer-reviewed manuscript. Can I just submit the final published version? A: No.Typically, the publisher owns the copyright to the final published version. Contact the publisher for permission to deposit this version or request that they do so on your behalf.
- 17. Efforts in education and outreach
- 19. Education and outreach • Roundtables for administrators in partnership with your Office of Sponsored Programs • Spreading the word at department faculty meetings • Library workshops for faculty and graduate students
- 20. Education and outreach • Providing web resources for top funders
- 23. Education and outreach • Providing web resources for top funders • A contact person/group for help with compliance issues • Direct outreach to PIs on grants with non-compliant publications
- 25. Working with campus partners Office of Sponsored Programs OSP: Understanding grant requirements, how to report funded work, compliant and in-process publications; other aspects of the grant reporting process Library support: logistics of compliance, understanding publisher agreements and the role of journals, using MyBiblography and NIHMS
- 26. Working with campus partners Department administrators Training in the use of MyBibliography as delegates for department faculty Training in how to make submissions to NIHMS on behalf of Pis
- 27. Working with campus partners Research data management services Support the data side of public access policies including: • help with data management plans • preparing data for sharing • identifying appropriate repositories • training, education and outreach
- 30. Getting ahead on support for new policies
- 31. Getting ahead on support for new policies Department of Health and Human Services Agency for Healthcare Research and Quality Centers for Disease Control Department of Homeland Security Department of Defense Department of Energy Department of the Interior Department ofTransportation Department of Education Environmental Protection Agency Food and Drug Administration Natl.Aeronautics and Space Administration National Institutes of Health Natl. Oceanic and Atmospheric Administration National Science Foundation Smithsonian Institution US Agency for International Development US Department of Agriculture US Department ofVeterans Affairs
- 32. Getting ahead on support for new policies • Monitoring policies and effect dates • Likely to be delay between effect dates and enforcement • Publication compliance will look different for many agencies—different requirements, platforms, tools, etc. • Education and outreach early and often to establish workflows before enforcement
- 33. Leveraging the liaison model • A team effort for monitoring and supporting federal public access policies and compliance • Tailored and targeted workshops and outreach by discipline
- 34. Resources Oregon State University Libraries guide to data management plans http://guides.library.oregonstate.edu/federaloa Carnegie Mellon University’s Public Access Mandates & Policies page http://library.cmu.edu/datapub/sc/publicaccess/policies/usgovfunders Columbia University’s Scholarly Communication Program page http://scholcomm.columbia.edu/open-access/public-access-mandates-for-federally-funded-research/ Detailed Collaborative Spreadsheet of Emerging Policies http://bit.ly/1GMmQxl DataQ http://researchdataq.org/ DMP Tool https://dmp.cdlib.org/