Basics of project management
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The document discusses key concepts relating to project management. It defines a project as a temporary endeavor undertaken to create a unique product or service. Project management is described as applying knowledge, skills, tools, and techniques to project activities to meet requirements. The document also outlines various tools used in project planning, execution, monitoring, communication and challenges faced in project management.
Basics of project management
- 2. What is a project? A project is a temporary endeavour undertaken to create a unique product or service. It is performed by people constrained by limited resources planned, executed, and controlled Ref: PMI, A Guide to the Project Management Body of Knowledge 1996, p.10 2 © 26 March 2013, Mithu Deb
- 3. So what is project management? Project management is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.” Scope Project Model Cost Time 3 (PMBOK Guide (2008), 10 © 26 March 2013, Mithu Deb
- 4. Project Culture Alignment Commitment Respect Involvement Confidence 4 © 26 March 2013, Mithu Deb
- 5. Key Challenge Administrative Challenge Cooperation Challenge Team Challenge Virtual Challenge Quality Challenge Impact Challenge Intercultural Challenge 5 © 26 March 2013, Mithu Deb
- 6. Some Project Management Tools Microsoft Project Plan Excel Project Plan Gantt Chart RACI Chart Stakeholder Analysis 6 © 26 March 2013, Mithu Deb
- 7. Project Life cycle Project Project Closeout Initiation Performance Monitoring Requirement and Cost Definition Control Project Work Execution Planning 7 © 26 March 2013, Mithu Deb
- 8. Define the Project Category Documentation requirements Approval levels Status reporting requirements Oversight committee requirements Scope, schedule, budget accuracy thresholds 8 © 26 March 2013, Mithu Deb
- 9. Project Planning 9 © 26 March 2013, Mithu Deb
- 10. Project Planning 10 © 26 March 2013, Mithu Deb
- 11. Project Planning 11 © 26 March 2013, Mithu Deb
- 12. Importance of Project Planning 12 © 26 March 2013, Mithu Deb
- 13. Importance of Project Planning Define Scope Determine Objectives Define the scope Provide additional specification Breakdown Tasks Establish Milestone and tasks Determine Duration and efforts for each task Allocate Resources Assign people to task Commit resource to the task 13 © 26 March 2013, Mithu Deb
- 14. Planning Tools Project plan template Engagement Matrix Accountability Matrix Stakeholder Analysis Milestone Mapping 14 © 26 March 2013, Mithu Deb
- 15. Execution and Monitoring Day-to-day follow up of activities during implementation to measure progress and identify deviations Routine follow up to ensure activities are proceeding as planned and are on schedule Routine assessment of activities and results Answers the question, “what are we doing? 15 © 26 March 2013, Mithu Deb
- 16. Team Work 16 © 26 March 2013, Mithu Deb
- 17. Communication System 17 © 26 March 2013, Mithu Deb
- 18. Project Communication Modes Face to Face Distance Virtual • Project • Telephone • E-mail Meetings • Phone • Online • Sub Groups Conference Communication • Bilateral Visits • Fax • Collaborative • Conferences • Letter Tools • Seminars • Reports • Weblogs 18 © 26 March 2013, Mithu Deb
- 19. Do we really understand each other?? 19 © 26 March 2013, Mithu Deb
- 20. Mithu Deb Contact at - +91-9538251002; Email Contact: debmithu@gmail.com LinkedIn: in.linkedin.com/pub/mithu-deb/13/b1b/ab0/ 20 © 26 March 2013, Mithu Deb