Learn to Say No and End Your Multitasking (Agile Prague)
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The document discusses the drawbacks of multitasking and emphasizes the importance of learning to say no to improve workflow efficiency. It highlights problems stemming from multiple simultaneous projects and offers solutions such as visualizing work and prioritizing tasks. The author encourages reflecting on resource allocation and finished projects rather than the quantity of tasks started.
Learn to Say No and End Your Multitasking (Agile Prague)
- 1. Learn to Say No and End Your Multitasking! Johanna Rothman @johannarothman www.jrothman.com
- 2. © 2017 Johanna Rothman@johannarothman A Little History • My first story of multitasking • I wrote an article about how to say no with visualizations • https://www.jrothman.com/mpd/portfolio- management/2017/02/visualize-your-work-so-you- can-say-no/ • Turned into a 4-part series plus the article 2
- 3. © 2017 Johanna Rothman@johannarothman Raise your hand if you like multitasking among several projects. Keep your hand up if you are multitasking. 3
- 4. © 2017 Johanna Rothman@johannarothman What AreYou Supposed to Do First? 4
- 5. © 2017 Johanna Rothman@johannarothman What’s the Problem? • Too many simultaneous projects • Your team members are not available when you are • Too much interrupting work • Effects of multitasking on technical work is invisible 5
- 6. © 2017 Johanna Rothman@johannarothman Possible Cause • Resource Efficiency 6
- 7. © 2017 Johanna Rothman@johannarothman Possible Solution • Flow Efficiency 7
- 8. © 2017 Johanna Rothman@johannarothman Ask Some Questions • “Can We Add More People?” • “What Should I Stop Doing?” • “These Are the Risks I See …” 8
- 9. © 2017 Johanna Rothman@johannarothman VisualizeYour Work 9
- 10. © 2017 Johanna Rothman@johannarothman Possible Board Refinement 10
- 11. © 2017 Johanna Rothman@johannarothman My Board 11
- 12. © 2017 Johanna Rothman@johannarothman Value of Paper 12
- 13. © 2017 Johanna Rothman@johannarothman Park Work in a Parking Lot 13
- 14. © 2017 Johanna Rothman@johannarothman 14
- 15. © 2017 Johanna Rothman@johannarothman What Roads Look Like at 100% Utilization 15
- 16. © 2017 Johanna Rothman@johannarothman 100% Utilization is for Machines 16
- 17. © 2017 Johanna Rothman@johannarothman It doesn’t matter how many projects you start. What matters is how many projects you finish. And when. 17
- 18. © 2017 Johanna Rothman@johannarothman Let’s Stay in Touch • Pragmatic Manager: • www.jrothman.com/ pragmaticmanager • Please link with me on LinkedIn 18