Multi Tasking Tips
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This document provides tips for improving workplace productivity and managing multitasking. It discusses how constant distractions can lead to procrastination and poor work. The author recommends picking and mixing different time management methods to find what works best for the individual. Specific techniques mentioned include using lists, planning each day, focusing on priorities, and limiting distractions like email checks. The Pomodoro technique, Inbox Zero, and task management apps like Remember the Milk are also summarized. The overall message is that individuals should experiment to discover an approach that helps maximize their efficiency.
Multi Tasking Tips
- 1. Multi-tasking Tips (from a girl) A Guide to Workplace Productivity Lisa Phillips
- 2. Why Do I Qualify? Previous life as a Developer Worked in London as a Graphic Designer Spent last 5 years in various stages of Management Each role requires a very different level of focus.
- 3. The Web Industry Constant distractions and disruptions
- 4. Procrastination Multitasking and Procrastination are bad mix. Figure out WHY you’re procrastinating.
- 5. Multitasking With all the disruptions, and volume of work – without proper workflow and time management, people can quickly get overwhelmed with their workload. This produces poor work, can cause feelings of anxiousness, job dissatisfaction and can compound the issues until it feels as it is all too much to handle.
- 6. Lisa’s Pick & Mix™ There are a lot of Multitasking Practices and Time Management Methodologies out there. Not all approaches work for everyone. Pick what works for you, & Mix it up a little.
- 7. Lisa’s Pick & Mix™ Priorities Lists KNOW what you’re doing Plan Revise!
- 8. Lisa’s Pick & Mix™ Effective Inbox Workflow
- 9. Lisa’s Pick & Mix™ The Essentials Lists - a hand written checklist Post-It Notes strategically placed
- 10. Lisa’s Pick & Mix™ You should always leave work in the evening knowing what you will be doing in the office tomorrow morning. Planning and Revising Immediate This Morning This Afternoon Tomorrow This Week Next Week
- 11. Multitasking Issues Downsides of Multi-Tasking
- 12. Work Efficiency The are other techniques to ensure that you get work done efficiently: Only check your emails at certain times of the day. Turn off your distractions (including your mobile). No responding to email that you are CC’d in on. Only work between 8.30 – 5.30, NO other work outside of these hours – this helps you to focus. Quarantine yourself Headphones
- 13. Time Management Time Management is a booming business Getting Things Done The Pomodoro Technique Inbox Zero Remember The Milk
- 14. Getting Things Done Essentially: Know what you need to do If an item requires action: Do it Delegate it Defer it If an item does not require action: File it for reference Throw it away Incubate it Can be overly complex www.davidco.com
- 15. The Pomodoro Technique The basic unit of work in the Pomodoro Technique™ can be split in five simple steps: Choose a task to be accomplished Set the Pomodoro timer to 25 minutes Work on the task until the Pomodoro rings, then put a check on your sheet of paper Take a short break (5 minutes is OK) Every 4 Pomodoros take a longer break www.pomodorotechnique.com
- 16. Inbox Zero It’s about how to reclaim your email, your attention, and your life. “Clearly, the problem of email overload is taking a toll on all our time, productivity, and sanity, mainly because most of us lack a cohesive system for processing our messages and converting them into appropriate actions as quickly as possible.” - Merlin Mann - 43Folders www.inboxzero.com
- 17. Remember The Milk Focuses on Task Management Reminds you of your tasks via: Email Mobile Phone Applications (iPhone, Android, Blackberry) Google (Gmail, iGoogle Gadgets, Gears) NetVibes module Third Party Apps and Services Dashboard Widgets Quicksilver Plugin And many more…
- 18. Websites and Apps Google: Time Management Google: Multitasking iPhone App store has an entire category dedicated to: Productivity
- 19. In Summary Figure out what works for you Try different methodologies Know what you’re going to do and when If you’re not sure of what to do next – Ask Revise your task lists often Don’t overdo the multitasking Don’t be put off – I do know guys who are great at multitasking.
- 20. Thanks Google Search and the Internet – for the research help Flickr, iStockPhotos, Google Image Search – for lending me images People I have spoken with - friends, colleagues… and girls – for their input Past workplaces – that gave me so much work I HAD to learn the Art of Multitasking Web Meetup – for its awesomeness