IT Project Tracking and Prioritization - Kickoff
- 1. September 10th , 2008 Prioritization Project -- The Way Forward Margaret Dischler Phoenix United Associates, Inc.
- 2. 08/10/13 Prioritization Project Overview Problem Statement Project Process Overview Interview Summary Brief Systems Demo Next Steps Final Examination
- 3. Problem Statement At Phoenix and subsidiaries, there is not a consistent process or tool in place to prioritize initiatives/projects that will maximize the value of IT to the business.
- 4. Most Popular Interview Results Question 1: Definitions Project Application Incident Initiative ** Most were fairly consistent.
- 5. Most Popular Interview Results Question 2: Current Tools MS Project MS Office Standardized Forms MS Excel Templates Each group uses a tool tailored to their needs.
- 6. Most Popular Interview Results Question 3: Impact of Inaccurate/Untimely Reports Not Meeting Customer Needs Too Much Work, Not Enough Resources Project Overrun Late Delivery Inability to Effectively Manage Projects
- 7. Most Popular Interview Results Question 4: Benefits of Accurate Information Clear Communication Clarifies Priorities Effective IT Management Clear Strategic Use of Information for Marketing & Sales departments Happy Customers & Enhanced Perception of IT
- 8. Most Popular Interview Results Question 5: Function/Process Your Group Should Manage All Technical Functions That Impacts Deliverables Capturing Business Rules & Decision Points Facilitate Prioritization with Business
- 9. Most Popular Interview Results Question 6: Function/Process Your Group Should NOT Manage Prioritization Process Large Projects Operations Steering Committee … unless you are asked.
- 10. Most Popular Interview Results Question 7: Addition Project Information for Enhancement Standardize Document Storage System (Centralized) On-going Mgt. Presentation Status Alignment with Business Strategy New Tracking Tool Better Communication
- 11. Most Popular Interview Results Question 8: Perceptions of VP’s Needs Priority Setting Process Project Cost Project Overview Time Reporting by Project Project Status Common Fear: If you don’t match 100% to projections, prepare resume because your time is limited.
- 12. Most Popular Interview Results Question 9: Issues Around Project Tracking System Administrative Overhead -- KEEP IT SIMPLE Level of Detail Project Level Information Interactive Dependency Among Systems Prioritization Based on Business Need
- 13. Most Popular Interview Results Question 10: Obstacles (Opportunities) to Overcome Staff Buy-in Compliance Prioritization Setting Process Time Reporting
- 14. Most Popular Interview Results Question 11: Improve Chances of Success Upper Level Communication Keep System Simple Senior Level Buy In Show Benefits (all levels) System Results (Peer Pressure) Training
- 15. Primary Problems Tracking Tool Will Need to Initially Address Must Be Easy to Use Must Provide High Level Project Information ( ie Cost, Status, Overview) Timely Project Information Impact/Dependencies on Other Systems Historical Data Cost Benefit Analysis
- 16. Sample Systems on the Market When watching this video “primer”, keep in mind that we have not yet developed our top requirements or specifications.
- 17. Where Do We Go Now ? (Next Steps) Recommendations Develop a Standard Process for All of Phoenix & Subsidiaries (any shared IT functions) Establish IT Steering Committee Establish Business Steering Committee Implement A Basic Tracking System
- 18. Q&A