2015 MCN The Constant Transformation and Evolution of Information Management and Technology
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The document discusses the ongoing transformation and evolution of information management and technology in the context of cultural institutions like museums. It emphasizes the importance of enhancing access to collections and resources through digital initiatives, strategic planning, and collaborative efforts among various departments. Key topics include improving digital accessibility, engaging with advanced information technologies, and fostering a culture of innovation within institutions to ensure relevance in a rapidly changing digital landscape.
2015 MCN The Constant Transformation and Evolution of Information Management and Technology
- 1. The Constant Transformation and Evolution of Information Management and Technology Panelists Jeff Steward Janet Strohl-Morgan William Weinstein Brian Dawson Carolyn Royston Sponsored by Digital Strategies & Transformations SIG Information Technology SIG Moderated by Douglas Hegley
- 2. Image source: http://www.n2pub.com/web/wpc/uploads/constant-change-heraclitus.jpg
- 5. Ivan Vasilievich Klun Der Uhrmacher c. 1914 Minneapolis Institute of Art 2007.85
- 6. Bonjour Hi. Jeff Steward Director of Digital Infrastructure and Emerging Technology
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- 10. DIET - Director - Associate Director - Digital Archivist - Technology Support Specialist - Technology Fellow - Collections Information and Database Specialist - Museum Fine Art Photographer I - Museum Fine Art Photographer II - Post production developer - Studio Coordinator - Permissions and Image Research Coordinator
- 13. The Harvard Art Museums—the Fogg Museum, the Busch-Reisinger Museum, and the Arthur M. Sackler Museum—advance knowledge about and appreciation of art and art museums. The museums are committed to preserving, documenting, presenting, interpreting, and strengthening the collections and resources in their care. The Harvard Art Museums bring to light the intrinsic power of art and promote critical looking and thinking for students, faculty, and the public. Through research, teaching, professional training, and public education, the museums encourage close study of original works of art, enhance access to the collections, support the production of original scholarship, and foster university-wide collaboration across disciplines.
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- 18. The Path to Sharing Global Access & Discovery 18 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology John G. Bullock, American, 1854–1936 Path in the Woods Platinum print, 20.7 x 15.2 cm Gift of John Emlem Bullock Estate x1973-78
- 19. Strategic Planning & Digital Transformation 19 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology “Making the collections and exhibitions accessible to students, scholars, and visitors of all kinds.” “…increase access to the Museum and its resources for teaching, research, and engagement by expanding and enhancing physical and virtual access to the collections, investing in information technologies…” Class visit to the Works on Paper study room, fall semester 2015
- 20. 20 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology Example of an online record without curatorial approval. Source: artmuseum.princeton.edu “Raw Data Now” In 2009 Tim Berners-Lee, creator of the World Wide Web, told a TED conference that if cultural institutions opened their collections without limitations, they would “be used by other people to do wonderful things, in ways that they could never have imagined.” He then led the audience in a chant: “Raw data now, raw data now.” Source: Cannell, Michael. “New Online Openness Lets Museums Share Works with the World.” The New York Times 27 Oct. 2015. The New York Times Online. Nov. 2015. “Raw Data Now” “Raw Data Now”
- 21. Progress: Where are we now? 21 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology Works of Art August 2014 <9,000 publically accessible online September 2014 44,832 publically accessible online November 2015 51,157 publically accessible online Today ~40,843 remain invisible to the public Total 92,000+
- 22. 22 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology Example of an online record with skeletal data. Source: artmuseum.princeton.edu “Content or Lack of Content”
- 23. Funding 23 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology Chinese, Eastern Han dynasty, A.D. 25–220, Money Tree, Bronze with ceramic base, h. ca. 135 cm., Museum purchase, Fowler McCormick, Class of 1921, Fund, 1999-79 Collections Discovery Initiative Fast-tracked from July 2015 to June 2020 Objective To deliver a content-rich online presentation of the collection. Goals - Platform-neutral information infrastructure - Improvement of search capabilities and access methods - Conversion of analog to digital collections information - Online tools designed for faculty and students to support teaching from and research of the collection - Capability of crowdsourcing in specialized knowledge sectors - Object-based research, in coordination with curatorial staff
- 24. Fundraising 24 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology Minor White, American, 1908–1976, Devil's Slide, San Mateo County, California, 1947, Gelatin silver print, 9.2 x 11.6 cm. Gift of F. Jeffris Elliott, x1978-78 a, Reproduced with permission of the Minor White Archive, Princeton University Art Museum. Copyright © Trustees of Princeton University Institute of Museums and Library Services Collections Stewardship Grant - Minor White Archive $99,483 with matching funds will enable >5,000 fully catalogued records with images published to the web
- 25. Infrastructure and Technological Foundation 25 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology Data Layer TMS Images Labels/ Didactics Articles Data Sources Mobile Tours Internet Publishing Teaching Data Applications API Scripting IIIF server technology Linked Open Data JSON
- 26. Cataloguing the Content 26 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology
- 27. Tools for Teaching & Research 27 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology
- 28. My Team = Talent 28 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology Cathryn Goodwin Collections Information Manager Jeff Evans Manager of Visual Resources/Photography Matt Marnett Manager of Technology and Information Systems Jill Oster Raiser’s Edge Systems Administrator Marin Lewis Collections Information Associate Madison Goforth Collections Information Associate Sarah Brown Collections Information Associate Allen Chen Collections Cataloguer / Minor White /Photographer Elizabeth Larew Collections Cataloguer Andrew Wilk Collections Cataloger Marci Lewis Media Resources Associate Crystal Qian Princeton University Student Intern Margot Yale Princeton University Student Intern Sean Walsh Long-term contractor/web developer
- 29. Collections Discovery Initiative Key Concepts for Success 29 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology Communication Collaboration & Involvement Buy-in Teaching in the museum galleries.
- 30. Future 30 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology Early example of a data visualization by Crystal Qian, Princeton University Art Museum Student Intern Museum Exhibitions 2000 - 2007 Click a year to view all exhibitions in that year. Click an exhibition to view all the works of art in the exhibition. Questions What exhibitions were on display during the years 2000 to 2007? What works of art were in the exhibition?
- 31. 31 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology Princeton University Art Museum & Harvard Art Museums Collaboration Jeff Steward Director of Digital Infrastructure and Emerging Technology Harvard Art Museums & Advisor to the Collections Discovery Initiative Princeton University Art Museum Princeton University Art Museum Photo: Bruce M. White Harvard Art Museums Source: Designboom.com
- 32. 32 ”The Path to Sharing: Global Access & Discovery” Janet Strohl-Morgan, Princeton University Art Museum The Constant Transformation and Evolution of Information and Technology Janet Strohl-Morgan Associate Director for Information & Technology Princeton University Art Museum & Co-chair of the Digital Strategies and Transformation SIG jstrohl@princeton.edu artmuseum.princeton.edu facebook.com/princetonuniversityartmuseum twitter.com/PUArtMuseum instagram.com/princetonu_artmuseum Thank you! Historic, Yup'ik Place made: Alaska, United States Moon mask, possibly early 19th century Wood and pigment h. 17.9 cm., w. 14.3 cm., d. 4.2 cm. Gift of Gillett G. Griffin 2009-29
- 33. Digital Transformation at the Philadelphia Museum of Art Bill Weinstein The John H. McFadden and Lisa D. Kabnick Director of Information and Interpretive Technologies MCN 201533
- 34. Museum Strategic Plan and Brand Initiative Goals for Intuitional Change MCN 201534
- 35. Department of Information and Interpretive Technologies MCN 201535
- 36. Digital Transformation Goals MCN 201536 Infrastructure, Hardware, and Systems Legacy Platforms, Siloed Data Technology Skills Centered in IT Tightly Structured, Less Participatory Focused on Outcomes Integrated Systems, Data Driven Decisions Digital Thinking, Digital Skills Throughout the Institution Collaborative, Agile, and Adaptive
- 37. Brand Management MCN 201537 Brand Management • Senior Management Team provides oversight and advises on major initiatives. • Brand Action Group prioritizes projects, ensures cross departmental collaboration, and helps manage resources. • Brand Champions serve as liaison for each department, identify needs and propose new projects and initiatives.
- 38. Digital Thinking Brand Initiative – CPIG MCN 201538 Collection Presentation and Interpretation Group (CPIG) • Representatives from each curatorial department, education, interpretation, IIT, library and marketing. • Charged with developing strategy for presenting the collection digitally. • Jointly chaired by curator and associate director of interactive technologies.
- 39. Digital Thinking Brand Initiative – Intranet MCN 201539 Intranet Development • Representatives from marketing and communications, visitor services, editorial and graphics, library, retail, HR, and IIT. • Charged with developing internal communications strategy, facilitating collaboration, and in[proving project management. • Chaired by visitor services manager.
- 40. Digital Thinking Brand Initiative – Staff Training MCN 201540 Staff Training • Representatives from HR, IIT, development, marketing and communications, special exhibition and curatorial. • Charged with developing program for staff training. • Chaired by deputy director of development.
- 41. Funding Strategy MCN 201541 Funding Strategy • Annual presentation to Board of Trustees. • IIT Advisory Committee meets three times a year. Members serve on Board and provide link to other board committees. • Development liaison helps craft message, develops coordinated funding menu, and arranges presentations with potential donors.
- 42. All Presentations Include Discussion of Supporting Technologies MCN 201542
- 43. Funding Strategy MCN 201543 $1.1 Million in individual gifts for FY15 • IIT department staff and general operating support. • Infrastructure projects. • Interactives.
- 45. Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson Chief Digital Officer Canada Science and Technology Museums Corporaiton 45 Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology
- 46. Who we are… 46 CANADA SCIENCE AND TECHNOLOGY MUSEUMS CORPORATION Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology
- 47. Relevance: Digital Citizenship 47 A realisation that we must work with the world around us A conscientious decision to be relevant to our constituents A bias toward action Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology
- 48. Digital has disrupted business models
- 49. Irrelevant services Irrelevant culture Google and Facebook culture Digital irrelevancy is our BIGGEST cultural threat Institutions are Threatened Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology 49
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- 51. Digital Delivery: Changing the Channel Gaming and Gamification Open Data, Science and Culture 3D, AR, and VR Crowdsourcing Video production and distribution Virtual Education Digital “Reboot” of the Museum 51 Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology
- 52. 52 Digital Tranformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology
- 53. Open Data 53
- 54. 54 Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology
- 55. 55 Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology
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- 57. Museum “Reboot” 57 Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology
- 58. Human Resources: Organization 58 Information Technology Web, Social & Digital Media VP Public Affairs Interactive Technology Chief Digital Officer Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology
- 59. Investing in Human Resources: Digital Storytelling 59
- 60. Innovation Teams 60 Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology
- 61. Product Release Backlog Sprint Backlogs Sprint 1 Sprint 2 Sprint 3 Release Agile Development Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology 61
- 62. Digital Transformation > Develop and nurture a digital culture > Relevance: connect with human stories > Engage in today’s world > Empower innovation > Foster partnerships > Agile execution > Acceptance of failure / small bets 62 Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology
- 63. Thank you 63 Brian Dawson bdawson@techno-science.ca @briandawson Digital Transformation at the Canada Science and Technology Museums Corporation Brian Dawson, CSTMC The Constant Transformation and Evolution of Information and Technology
- 64. A Year on the Outside Looking in Carolyn Royston Independent Consultant MCN 201564
- 65. Focus of work • Work with cultural and heritage organisations to kick start and sustain a digital transformation process • Focus on maximising digital opportunities & solve internal organisational challenges • Provide strategies, techniques, tools and digital skills development MCN 201565
- 67. In the last year • Worked with a range of organisations • Museums, Heritage and Arts • Large and small • Different stages of digital development and maturity • Similar organisational challenges around digital MCN 201567
- 68. Focus of work • Help Senior Management teams to move away from a digital strategy and focus on creating a set of strategic priorities where digital is embedded and fundamental • Move from siloes of activity to a digital ecosystem • How to effectively manage the change and growth of digital roles and responsibilities across the organisation MCN 201568
- 69. My 5 takeaways on Digital Transformation and organisational change MCN 201569
- 70. 1. Digital transformation requires Leadership MCN 201570
- 71. 2. A Strategy for the whole organisation MCN 201571
- 72. 3. Introduce a culture of innovation MCN 201572
- 73. 4. Focus on delivery MCN 201573
- 74. 5. Transform your people MCN 201574
- 76. Thank you Panelists! Questions? MCN 201576