5-S Technique

5-S
Technique
Engr. Abdun Noor
bd.abdunnoor@gmail.com
Associate Consultant
Centre for Management Development
SEL Centre (6th Floor), 29-West Panthapath, Dhaka-1205, Bangladesh
cmdconsultant@yahoo.com

Engr. Abdun Noor, Centre for Management Development, bd.abdunnoor@gmail.com
Know 5-S
 5-S’s are basic in establishing norms for effective
performance
 5-S is a KAIZEN technique to ensure incremental
improvement
 5-S was developed in Japan
 5-S is the name of a workplace organization
method that uses a list of five Japanese words
 The most obvious benefit from items being
organized in such a way that improve productivity

Why 5-S?
 For workplace Management

Where 5-S is Applicable
EvErywhErEEvErywhErE

Why Implement 5-S
 Improves Productivity
 Helps in proper maintenance
 Improves Quality
 Improves Safety
 Reduces Costs
 Detects Inconsistency in Workplace

What is 5-S?
 Seiri
 Seiton
 Seiso
 Seiketsu
 Shitsuke
Derived From The First Letters ofDerived From The First Letters of
 整理
 整頓
 清掃
 清潔
 躾

What is 5-S?

Meaning Of 5-S’s (1st
S)
Distinguishing Between
Necessary and
Unnecessary and Getting
Rid of What is not
Needed
SEIRISEIRI
SORT/SORT/
ORGANISEORGANISE

1st
S: SEIRI
 Distinguish between necessary and unnecessary
 Remove unnecessary and dispose them properly
 Reduce chance of being disturbed with
unnecessary items
 Evaluate necessary items with regard to cost,
frequency of use or other factors
 Items or equipment used once a week or once a
month should be kept within the work area

1st
S: SEIRI
 Items or equipment used less frequently should
be stored in a more distant location
 The items in holding area should be kept up-to a
planned time. If the items are not needed for
work, then the items can be disposed.
 It is always necessary to verify plans to dispose
of items with anyone who had been using these
items in the past or are presently using the same
or similar type of items

1st
S: SEIRI
 Dispose all items which are broken or have no
value
 An effective visual method to apply seiri is “Red
Tagging”
 Ensure that unnecessary do not enter the
workplace
 As a preventive measure identify how
unnecessary items enters to the workplace

1st
S: SEIRI
When did
you last
use this?
More
than 5
years

1st
S: SEIRI
You are
searching for
the files more
than an hour?
There are
many files
which have
not been used
since 5 years

1st
S: SEIRI
Before Sort
After Sort

Meaning Of 5-S’s (2nd
S)
Establishing a neat layout
such that one can always
get as much of what is
needed, when needed
SEITONSEITON
SYSTEMIC/SYSTEMIC/
SET-IN-SET-IN-
ORDERORDER

2nd
S: SEITON

2nd
S: SEITON
 A place for everything and everything in its place
 Ensure
Everything has a name and location
Easy to keep
Easy to takeout
First in first out (FIFO)
30 Second retrieval

2nd
S: SEITON
 Arrange all necessary items in order so they can
be easily picked for use
 Taking into account of the work flow, decide
which things to put where
 This should be done as per the frequency of use
of items. More frequently used items should be
kept near the workplace
 A holding area should be clearly visible and
clearly marked to assure visual control of items

2nd
S: SEITON
 Display pictures of items and place it on a public
board visible to all
 Make a clear list of items with their locations
and put it on lockers or cabinets
 Label each locker/drawer/cupboard to show what
is kept inside
 Outline locations of equipment, supplies,
common areas and safety zones with lines

2nd
S: SEITON
I can pick
even closing
my eyes

Meaning Of 5-S’s (3rd
S)
Eliminate trash, filth and
foreign matter to have a
cleaner workplace.
Cleaning as a form of
inspection
SEISOSEISO
SHINE/SHINE/
CLEANCLEAN

3rd
S: SEISO
 Adopt cleaning as a daily activity and as a part
of inspection
 Clean the workplace before starting of the job
and before closing the job
 Put aside 10 or 15 minutes for the same activity
per day
 Identify sources and find ways to prevent dirt &
contamination
 Clean both inside and outside on daily basis
 Prevent machinery and equipment deterioration

3rd
S: SEISO

3rd
S: SEISO
Before After

Meaning Of 5-S’s (4th
S)
Keeping everything
organized. Standards
to maintain
SEIKETSUSEIKETSU
STANDAR-STANDAR-
DISATIONDISATION

4th
S: SEIKETSU
 Standardize the first three S’s
 Establish the routines and standard practices for
regularly and systematically repeating the first
three S’s
 Create procedures and forms for regularly
evaluating the status of the first three S’s
 Assign responsibility to individuals for a work
area and machinery
 Instead of criticizing poor cases, praise and
commend good practices or good performers

4th
S: SEIKETSU
 Standardization & Visual Management:
 displays to help people avoid making operating
errors
 danger alerts
 indications of where things should be put
 cautions and operating reminders
 preventive maintenance displays
 instructions
 safety/ warning signs

4th
S: SEIKETSU
What: Don’t tap switch
with left hand
Why: Left hand is close
to the heart

4th
S: SEIKETSU
What: Don’t tap with wet hand
Why: Risk of electric shock
What: Switch with a single tap
Why: Risk of sparking if vibrate

4th
S: SEIKETSU

4th
S: SEIKETSU
Safety instructions
mounted on a
machine
Lubricate and
gauge levels
clearly marked

4th
S: SEIKETSU
Has the nut been
tightened to the
right point?

Meaning Of 5-S’s (5th S)
Doing the right
thing as a
routine matter
SHITSUKESHITSUKE
SUSTAIN/SUSTAIN/
DisciplineDiscipline

5th
S: SHITSUKE
 Doing the right thing as a matter of course
 Make everyone committed to the program
 Enforce discipline to inculcate self discipline
 Have a 5-S Patrol Team
 Senior management should initiate a celebration
for the total 5S implementation
 Motivate through competitions

5th
S: SHITSUKE
Competition and Award

5-S: At a glance
Seiri
Seiton
Seiso
Seiketsu
Shitsuke

Some Points on 5-S
 If you can’t do 5-S, you can’t do other work
 The company that’s doing badly is doing the 5-S
badly
 5-S’s are Crime Prevention
 5-S’s are management barometer
 If you can do 5-S, you can do anything

5-S

Few examples of 5-S:
Before After

Few examples of 5-S:

The Three Types Of Workplaces
3rd Class workplace
Where everyone messes the place and there is no
one to clean up
2nd Class workplace
Where people mess up the place and office
helpers, cleaners, janitorial services or servants
clean up the place
1st Class workplace
Where everyone is disciplined and does not mess
up and all participate in cleaning

5-S Technique

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