A Beginner's Guide to MS Excel
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This document provides an introduction to Microsoft Excel. It outlines several important shortcuts and functions in Excel including CTRL+C for copy, CTRL+V for paste, IFERROR for error checking, and VLOOKUP for vertical lookups. VLOOKUP is demonstrated as looking up the city that corresponds to the team "GPRS" from a table of team names and cities. The document emphasizes important aspects of functions like using absolute references with $ signs and checking the column index number for VLOOKUP.
A Beginner's Guide to MS Excel
- 1. An Introduction to MicroSoft Excel
- 2. A Nervous Rex !
- 7. Ctrl C Ctrl V ??? Focus Areas Shortcuts Functions VLOOKUP
- 8. Shortcuts General Ctrl X : Cut Ctrl S : Save Ctrl F : Find Ctrl A : Select All Ctrl Z : Undo Ctrl Y : Redo Ctrl B : Bold Ctrl Home : Move to First Cell Alt I R : Insert Row Alt I C : Insert Column Alt + : Auto SumAlt D F F : Filter Ctrl - : Delete Specialized
- 9. Focus Areas Shortcuts Functions VLOOKUP
- 10. Functions Error Checking #NULL! #DIV/0! #VALUE! #REF! #NAME? #NUM! #N/A Standard problem: 1 25 1 2 30 2 3 #N/A 3 4 15 4 total #N/A total The error messes up computations
- 11. Before After IFERROR (Operation , Value if error is detected) =IFERROR (A1, “ ”)(=A1) Functions
- 12. error check 25 1 25 25 30 2 30 30 #N/A 3 #N/A 15 4 15 15 #N/A total #N/A 70 he error messes up computations Can now find the total despite the bad data =A1 IFERROR(A1,” ”) Before After Functions BA
- 13. Focus Areas Shortcuts Functions VLOOKUP
- 14. VLOOKUP Vertical Look Up • What to find • Where to find it • Only find that which matches exactly • Where to send it once it is found Team City KCS Chennai KRK Kolkata RJR Jaipur GPRS Pune DED Delhi RIB Bangalore Which City does Team GPRS belong to ? A B 1 2 3 4 5 6 77 8
- 15. =VLOOKUP(lookup_value,table_array,col_index_num,range_lookup) Value we are trying to find Table of data we are looking in to find the match The column where the value will be found Should always be "0" VLOOKUP
- 16. Team City KCS Chennai KRK Kolkata RJR Jaipur GPRS Pune DED Delhi RIB Bangalore A B 1 2 3 4 5 6 77 8 =VLOOKUP(lookup_value,table_array,col_index_num,range_lookup) Value we are trying to find Table of data we are looking in to find the match The column where the value will be found Should always be "0" GPRS A1 : B8 2 = vlookup(“GPRS”, A1:B8,2,0)
- 17. = vlookup(“GPRS”, $A$1:$B$8,2,0) VLOOKUP Watch outs • Use $ sign to lock reference = vlookup($A1, $A$1:$B$8,2,0) • Keep an eye on the column number = vlookup($A1, $A$1:$B$8,2,0)