Ap workflow what is it
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AP Workflow is an electronic invoice tracking and authorization process that manages the uploading of invoice images, data entry, coding to general ledger accounts, and approval process to authorize final payment to suppliers. It integrates with ERP systems and includes features like workflow diagrams, generated emails, worklists, voucher details, images, cost allocation, approval routes, and notes. Key benefits are that invoices are approved, fewer invoices get lost, suppliers get paid on time to receive discounts, and it provides resource efficiency within the AP department.
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Ap workflow what is it
- 1. AP Workflow – What is it? Maria Hugo & Craig Carson Salmat August 2010 The most comprehensive Oracle applications & technology content under one roof
- 2. Business Challenges Procure to pay process not enforced Spreadsheets tracking invoices Payments overdue
- 3. It started to feel something like this…
- 4. It could develop into this ….
- 5. AP Workflow – What is it? AP Workflow is an electronic invoice tracking and authorisation process which manages: Upload of Invoice images to E1 Data entry of invoice and relevant coding to GL accounts similar to Purchasing Approval process which authorises final payment to the supplier
- 6. Overview of the AP Workflow System AP Team Invoices scanned into E1 AP Team AP team will select a coder (i.e users) Coder Email is received by coder to code an invoice Approver Manager will receive and email to authorise AP Team Invoice will be processed for payment Step 2 Step 3 Step 4 Step 5 End Step 1
- 7. AP Workflow – Integrated with your ERP System
- 9. Process Flow Codes Controls the status of the workflow item through to completion where a real invoice is created for payment
- 10. AP Workflow - Samples Workflow Generated Emails Invoice Worklist AP Voucher Details Invoice Image Cost Allocation Assignment and Approval Routes Reject / Defer / Notes Purchase Order / AP Workflow Approval
- 11. AP Workflow invoice sent for coding
- 12. AP Workflow approval requested
- 13. AP Workflow item approved
- 14. Coder Escalation
- 15. AP Workflow – Invoice Worklist
- 16. AP Workflow – Voucher Details
- 17. AP Workflow – Invoice Image
- 18. AP Workflow – Cost Allocation
- 19. AP Workflow – Assignment and Approval Route
- 20. AP Workflow – Reject / Defer / Notes
- 21. Purchase Order / AP Workflow Approval
- 22. Key Benefits Invoices are approved No more lost invoices Suppliers paid on time – discounts received Resource efficiency within AP Independent of Imaging Tool Use of existing JDE Tool Set
- 23. Lessons Learnt Quality Control of Testing High Turnover of AP Staff User training & FAQs PO Approval Routes revisited
- 25. In the end you feel like this…
- 26. Close Price is what you pay. Value is what you get. Warren Buffett .
- 27. Questions
- 28. Contacts at Salmat Email: [email_address] Mobile:0417 695 875 Email: [email_address] Mobile: 0406 462 132
- 29. Tell us what you think… http://feedback.insync10.com.au Thank You