ASAP Overview.ppt
- 2. AcceleratedSAP - ASAP 10/3/2023 2 2 Training, Support, Project reviews ASAP Roadmap Implementation Assistant Q&Adb Implementation Guide Profile Generator Transport System AcceleratedSAP – ASAP Project Management Change Management Risk analysis Review Methodology Services Project- related knowledge Tools
- 3. • Build on the strength of the R/3 system – great depth and breath of functionality – configurability and flexibility (versus the need for coding) – strong integration • Define scope and requirements quickly and stick to it • Deliver on time, on budget with assured quality • Deal with the “Soft Factors” – management commitment – project management – change management – integration of all internal and external players – ..... Aims of Accelerated SAP:
- 4. Goals and Benefits of Accelerated SAP • Proven Approach • Reduced Costs • Ensured Quality and Know-How Transfer • Efficient Use of Resources • Repeatable - Reusability for Subsequent Implementation Phases
- 5. AcceleratedSAP Accelerators AcceleratedSAP Accelerators Fill in the Blank versus Start from Scratch Examples of Accelerators • Project Plan • Workshop Agenda • Questionnaires • End User Procedures • Test Plans • Technical Procedures • Made Easy guide Books (printout,data transfer, authorizations …)
- 7. ASAP Tools – Q&Adb: Question and Answer Database – SAP Concept Check Tool – Administration tool kit – Project Selector
- 8. Q & A db – Main Screen
- 9. ASAP Success Factors Project Preparation Business Blueprint Realization Final Preparation Go Live & Support • Top Management Commitment • Realistic Planning and Expectation Setting • Availability of customer team members • Availability of experienced consultants • Clear definition of scope (priorities) • Quick decisions • No major changes to project scope • Focus on data transfer and interfaces • Ensure adequate testing and user acceptance (e.g. interfaces, printouts,...) • Go-live plan, timely end-user training • Establish long-term support strategy/help desk
- 10. • Project organization and standards • Prepare project charter • Initial project planning • Level 1 training for project team • Technical requirements planning • Prepare executive kickoff meeting Phase-1 Project Preparation (1/3)
- 11. Phase-1 Project Preparation (2/3) Define Implementaion Strategy Set up Project Project Planning Readiness Assessment Executive Strategy Workshop Risk Assessment Project Charter Project Scope Project Team Template Specific Standards and Procedures Activities Quality Check Detailed Project Planning Project Procedures and Standards Sign off of High-Level Project Plan
- 12. Phase-1 Project Preparation (3/3) Keys to Success • Phase 1: Project Preparation Definition of the project organization and procedures Definition of goals and expected benefits Rough project plan Planning of technical requirements Executive kickoff Understand the entire project Organize full team Determine roll-out strategy Define scope Wait till later to plan Underestimate the “soft” parts of the project Consider the ERP implementation an “IT” project
- 13. Phase-2 Business Blueprint (1/3) • Customer requirements gathering in interviews • Questionnaires and models assist to create the Business Blueprint • Level 2 training • System installation • Management review of Business Blueprint
- 14. Phase-2 Business Blueprint (2/3) Quality Check Activities Team Training Detailed Template Approach Structure and Process Modelling Analyze Impact of Processes Verify Key Unit Requirements Version compatibility Verify System Landscape Transport Management Strategy Conduct Business Blueprint workshop Identify Gaps and analyze required Enhancements Freeze Reports and interfaces Training & Preparation Develop System Environment Business Process Definition Complete Business Blueprint Program Management
- 15. Keys to Success • Phase 1: Project Preparation Definition of the project organization and procedures Definition of goals and expected benefits Rough project plan Planning of technical requirements Executive kickoff Understand the entire project Organize full team Determine roll-out strategy Define scope Wait till later to plan Underestimate the “soft” parts of the project Consider the ERP implementation an “IT” project Phase-2 Business Blueprint (3/3)
- 16. Phase-3 Realization (1/3) • Baseline Configuration • Configuration of 100 % of organizational structure and majority of all daily business operations = baseline system • Business scenario confirmation and approval (first “integration test”) • No throw-away prototype • Final Configuration/Integration Test • Develop integrated and documented solutions through cycles • Design, develop and test interfaces, reports, and conversions
- 17. Phase-3 Realization (2/3) Define Functions and Processes Define Roles and Responsib. Staffing and Training Configure Initial Settings and Org. Structure Configure Data and Processes Test Configu- ration (Baseline & Cycle 1 , 2) Establish System Admin. Functions Implement Security Strategy (Authorisati on) Conversion Programs Interfaces Enhance- ments Reports Layout Sets Detailed Design System Management Configu- ration Develop- ment Quality Check Integration Test Integration Test Plan Create Test Cases Conduct Integration Test Finalize system Activities Program Management
- 18. Keys to Success • Phase 3: Realization Configure R/3 according to Business Blueprint in phases (baseline, cycles) Stick to the Scope Proceed in an Iterative Process Get Business Signoff Work through Integration Issues Start to work with Org Change Group Utilize good Project Management and Change Management techniques Make Quick Decisions Configure and Test every Possible Solution Underestimate need for Data Cleansing and Consolidation Delay Interface and Conversion Development Delay Development of Training Materials Phase-3 Realization (3/3)
- 19. Phase-4 Final Preparation (1/3) • Go-live plan • End-user training • Integration, volume and stress testing • Establish internal help desk • Cut-over to productive environment
- 20. Phase-4 Final Preparation (2/3) 10/3/2023 20 Final Preparation Master Data upload / Creation User Training Open Data upload / Creation Production System set-up Quality Check
- 21. Keys to Success • Phase 4: Final Preparation Stick to the Scope Conduct user training, create documentation Transfer data Establish Power Users Establish Help Desk Establish a very detailed Go-Live and Support schedule Establish Performance team Train Early Skip Knowledge Transfer from Consultants Skip Audit of Data Conversions Phase-4 Final Preparation (3/3)
- 22. Phase-5 Go-Live and Support (1/3) • Application support • Verify accuracy of productive system • Measurement of business benefits
- 23. 10/3/2023 23 Phase-5 Go-Live and Support (2/3) 1 5 Quality Check Activities Cut-over Key-in transaction data from cut-off date to cut-over date Support Operations Set-up first-level help desk Further Process Requireme nts Go-live Ensure Continuous Improvement s Support Define Long- Term Plans Program Management Review Quality of Solution and Rollout Process Review Business Processes Review Business Benefits Measure against Business Case Support Unit Operatio ns Training Support Rollout Support
- 24. Keys to Success • Phase 5: Go-Live and Support Close project Follow-up on projects and actions Continuously improve the system performance and the user-system interaction Train the Help Desk Establish a support team Verify knowledge Transfer Allow for adequate support time for team members who will work on subsequent phases Establish ongoing support team Try to Convert Years of Detailed History Forget your Audit Needs Wait to Establish a Disaster Recovery Plan Phase-5 Go-Live and Support (3/3)
- 25. Continuous Improvement Keys to Success • Continuous Improvement Utilize your Team Members to Maximize Returns Re-evaluate Roll-out Phases Measure your Results Develop Long Range Plan for ERP System Participate in User Groups Develop your own Internal Consulting Group Disband the Team Assume you are Finished Rush the Next Phase
- 26. Business Process Project Plan System Performanc e Procedures Test Cases Reports Interfaces Conversion Test Plan TrainingMat. GoLive Plan Scope Business Process Enhance ments Authori- zation Reports Conversions Interfaces Business Processes Organization Structure ASAP Documents Build on Each Other