Business Emergency Preparedness PowerPoint Presentation Slides
1 like893 views
The document outlines a comprehensive business emergency preparedness plan aimed at ensuring safety during disasters through a multidisciplinary approach. It includes sections on governance structure, response and recovery strategies, risk assessment, and training protocols, along with a maintenance schedule for equipment. The document emphasizes the importance of advance planning, community engagement, and continuous evaluation to mitigate risks and assure resource availability during emergencies.
Business Emergency Preparedness PowerPoint Presentation Slides
- 1. Business Emergency Preparedness Yo u r C o m p a n y N a m e
- 2. Content 2 Introduction Emergency Planning Governance Structure Prevention and Mitigation Preparedness Planning Response Recovery/ Evaluation KPI Metrics and Dashboard
- 4. Purpose 4 To facilitate a fully integrated multidisciplinary approach in event of external disaster To respond in timely and efficient manner To undertake the rescue operations To ensure the safety and security of staff and visitors To minimize losses
- 5. Plan Template (1/2) 5 Mitigation of hazards identified Evacuation Plan Special Provisions for handicapped Response Plan Plan Components Structural Assessment Non-Structural Assessment Resource Inventory Hazard Identification / Safety Assessment
- 6. Plan Template (2/2) 6 Rescue Relief Your Text Here Rehab Reconstruct & Recovery Your Text Here Preparedness Warning and Evacuation Planning of Disaster Response Prevention Structural Measures Non-Structural Measures Risk Analysis Vulnerability Analysis Hazard Assessment Risk Assessment Disaster Management Plan Response Long Term MeasuresMitigation
- 7. Maintenance Review 7 Date List of Equipment Serial No. Parts in Scope – Maintenance Schedule Frequency Date Status 12th Jan 2019 Fire extinguisher Your Text Here Your Text Here 1 month Er. Paul Watson Installed 12th Jan 2019 Extension cord Your Text Here Your Text Here 2 month Er. John Smith In progress 12th Jan 2019 Ropes Your Text Here Your Text Here 1 month Your Text Here In progress 12th Jan 2019 Generator Your Text Here Your Text Here 3 month Your Text Here Installed 12th Jan 2019 Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
- 8. Scope 8 • Mitigation e.g. risk prevention • Preparedness e.g. training programs Pre - Event • Response e.g. immediate intervention • Recovery e.g. Long Term Plans Post - Event
- 9. Prepare for your Event 9 Preparartion “the earlier, the better” Pre Event 1-8 weeks before event During Event the week of the event Post Event 1- 3 weeks after event Plan in advance Objective: Create awareness & excitement around event Objective: Create awareness & excitement around event Objective: Remember & recycle event content is key Do a short online check: search for your event in Google; search for the event #hashtag on Twitter Main message: promote event details/ launches Main message: amplify your presence at the event Main message: reminder of event agenda by recycling Create a solid pre, during & post event approach • Objective • Target Audience • Main message • Tactics per channel • Timeline • Budget • Create a landing page to inform, inspire & activate • Drive traffic to your page with SEA & social media • Follow event activities on social media channels • Ask your colleagues to help by sharing social posts • Drive traffic to your page with SEA & social media • Follow event activities on social media channels • Ask your colleagues to help by sharing social posts • Update landing page with event content • Follow up with thank you e-mail to attendees • Reuse event message on social media channels • Report to your organization
- 10. Goals 10 Avoid the potential losses from hazards Assure appropriate assistance to victims of disaster Achieve rapid and effective recovery Ensure availability of resources to protect against and deal with an emergency or threatening situation
- 11. Emergency Preparedness Planning and Management Committee Members Community Care Unit – Sub Committee Emergency Planning Emergency Planning Governance Structure 11
- 12. Emergency Preparedness Planning and Management Committee Members (1/2) 12 Joint Advisor Text Here Assistant Advisor Text Here Joint Advisor Policy & Plan Assistant Advisor Policy & Plan Joint Advisor Operations Assistant Advisor Operations Your Text Here Project Director Project Manager Your Text Here Director Finance Assistant Advisor Finance Your Text Here Advisor Policy & Plan Advisor Operations Advisor Mitigation Joint Secretary Administration Project Director NCRMP Financial Advisor Add Member Name Here Add Member Name Here Add Member Name Here Add Member Name Here Vice Chairman Chairman Joint Advisor Text Here Under Secretary Joint Advisor Policy & Plan Under Secretary Administration Ass. Advisor Mitigation Projects Your Text Here Joint Advisor Mitigation Projects
- 13. Emergency Preparedness Planning and Management Committee Members (2/2) 13 EOC Director Your Text Here Incident Commander Management Team Safety Officer Law Enforcement Facilities Operations Evacuation / Residential Operations Operations Fire Services Medical Services Demobilization & Recovery Situation Unit Resource Unit Planning / Intelligence Your Text Here Damage Assessment Food Service Care & Shelter Supply Unit Logistics Personnel & Volunteer Unit Information Systems / Communications Compensation time Unit Documentation Procurement / Accounting Finance Administration Cost / Budget Claims
- 14. Community Care Unit – Sub Committee Emergency Planning (1/2) 14 Co-Chairs Emergency Management Team President’s Cabinet Phone Bank Volunteers Your Text Here Your Text Here Safety Coordinators Response Group Recovery Group Your Text Here Emergency Management Team
- 15. Community Care Unit – Sub Committee Emergency Planning (2/2) 15 Accountant Division • Budget • Accounts • Stores • Audit Reports Internal Audit Division • Development Assistant Minor Employers Human Rights Division • Legal Officer – 1 • Legal Assistant - 4 Admin Division • Foreign Visits / Training • Transport Secretariat Development • Foreign Visits / Training • Transport Disaster Management Division Accountant (Vacant) Assistant (Disaster Management) Assistant Secretary (Administration) Assistant Secretary (Human Rights) Accountant Director Sr. Assistant Secretary (Disaster Management) Sr. Assistant Secretary (Administration) Sr. Assistant Secretary (Human Rights) Chief Accountant Internal Auditor Home Minister Secretary Additional Secretary
- 16. Risk Assessments Hazard Identification Operational Impact Analysis Financial Impact analysis Client Safety “Get Prepared” Guide Prevention and Mitigation 16
- 17. Hazard Identification 17 General Layout Area is tidy and well kept Yes / No Adequate storage of provided for Yes / No Floor is free from obstructions Yes / No Walkways are free from obstructions Yes / No Your Text Here Yes / No Environment Temperature is comfortable Yes / No Lighting is adequate Yes / No Area is free from odours Yes / No Your Text Here Yes / No Your Text Here Yes / No First Aid Facilities Location of first aid kits is known to people Yes / No First aid kits are accessible within 5 minutes Yes / No Your Text Here Yes / No Your Text Here Yes / No Your Text Here Yes / No General Facilities Washing facilities are adequate Yes / No Storage space for personal belongings is available Yes / No Cleaning is adequate Yes / No Cleaning chemicals are labelled Yes / No Your Text Here Yes / No Environmental Issues Use of energy resource is minimized Yes / No Workshop has had an energy audit Yes / No E-mail is used where possible Yes / No Your Text Here Yes / No Your Text Here Yes / No
- 18. Risk Assessment 18 Risk Scoring Results Consequences Insignificant Minor Moderate Major Catastrophic Likelihood 1 2 3 4 5 A. Almost Certain - - - - - B. Likely - - - - - C. Possible - - - - - D. Unlikely - - - - - E. Rare - - - - - Extreme Risk Immediate Action where senior management get involved. High Risk Management responsibility should be specified. Moderate Risk Managed by specific responsible person. Low Risk Managed by routine process.
- 19. Operational Impact Analysis 19 A B C D E Cash Flow Profitability Impact 1 Impact 2 Impact 3 1 First Aid Injury Low Low Medium Medium High 2 Medical Treatment Injury Low Medium Medium High Extreme 3 Last time Injury less that 7 days Medium Medium High Extreme Extreme 4 LTI > 7 days PTD or fatality Medium High Extreme Extreme Extreme 5 Multiple PTD or fatalities High High Extreme Extreme Extreme Likelihood Consequences Low Monitor and manage. Medium Monitor and maintain strict measures. High Review and introduce additional controls to lower the level of risk. Extreme Do not proceed - immediately introduce further control measures to lower the risk. Re assess before proceeding.
- 20. Financial Impact Analysis 20 Factors Year Financial Losses Impact (% GDP) Target Market 2019 $ 12,500 Decrease by 12% Market Share 2019 $ 32,500 Decrease by 30% Credit Risk 2019 $ 20,000 Increase by 40% Marketing Strategies 2019 $ 17,000 Decrease by 18% Liquidity Risk 2019 $ 2500 Increase by 30% Asset Quality Risk 2019 $ 34,560 Increase by 28% Interest Rate Risk 2019 $ 13,700 Increase by 23%
- 21. Client Safety “Get Prepared” Guide 21 Plan for Impact on Employees and Customers Completed In Progress Not Started Allow for employee absence during a pandemic due to factors such as personal illness, family members illness and public transportation closures Implement guidelines to modify the frequency and type of face-to-face contact among employees Encourage and track annual influenza vaccination for employees Encourage and track annual influenza vaccination for employees Your Text Here Your Text Here
- 22. Business Continuity Planning Preparedness Planning 22
- 23. Business Continuity Planning (1/3) 23 Recovery Strategy Recovery Objectives Design Criteria Vital Records Technical Architecture Recovery Capability Testing Training Revision & Update Critical applications Recovery Time Objectives Recovery Point Objectives Key Users Equipment Existing Risk(s) analysis Business Impact Analysis Maintenance Business Continuity Plan Critical Business Process
- 24. Business Continuity Planning Team (2/3) 24 Management Business Continuity Team Leader Emergency Response Team Network Servers Desktop / Laptops Application Data rehabilitation Information Technology Process 1 Process 2 Process 3 Process 4 Process 5 Production Recovery Team Sales & Customer Service Human Resource Finance Accounting / Purchasing Facilities / Engineering Legal Support Team
- 25. Business Continuity Planning (3/3) 25 Where are we now? Where Do we want to be? How will we Get there? Who must do what How are we doing Environmental Assessment Outcomes Implementation Review Vision Mission / Core Values Develop Goals Scenario Analysis Measures Identify Market Needs Identify our Capabilities Objectives Organizational Strategies Delegated Objectives Reward & Recognition Strength and Weaknesses Opportunities and Threats Program Responsibilities Funding Strategies Defined Action Plans Outcomes & Tracking Competitive Analysis Industry Trends Your Text Here Board and Organizational Alignment Your Text Here Identify Current Resources Financial Capabilities Your Text Here Your Text Here Priority Issues Strategic Planning Implementation Management
- 26. Immediate steps to take in an Emergency Communication With Staff Response Procedure Response Level Response 26
- 27. Immediate Steps to take in an Emergency 27 Ref. Activity Responsibility Timeframe Sign off 1 Coordinate with Business Continuity Plan team if there is loss of site Your Text Here Immediate Your Text Here 2. Coordinate with the Building Officer if there is a loss of site Your Text Here Immediate Your Text Here 3 Conduct Team leaders meeting Your Text Here X Minutes of Incident Your Text Here 4 Contact back up facilities for recovery of systems Your Text Here X Minutes of Incident Your Text Here 5 Your Text Here Your Text Here X Minutes of Incident Your Text Here 6 Your Text Here Your Text Here X Minutes of Incident Your Text Here 7 Your Text Here Your Text Here X Minutes of Incident Your Text Here
- 28. Communication with Staff 28 Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text HereYour Text Here Your Text HereYour Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
- 29. Response Procedure 29 No of Points Alert Level Direct Action Response ≥ 6 3 Very High Total Closure of all risk areas • Complete closure to machine and worker of risk areas • Operations allowed only outside the max. run-out zones • Monitoring and visual observations are increased Site investigation by geotechnical engineer. Changing in alert level only after engineer’s advice ≥ 3 2 High Total Closure of high risk areas • Closure of crushing installations for people’s safety • No extraction works at the bottom of the slope Movement/ weather situation checked by geotechnical engineer. Changing in alert level only after engineer’s advice > 1 1 Moderate Partial Closure of high risk areas • Access to crushing installations behind the barriers • No extraction works at the bottom of the slope Re-valuation of the situation every 24h by the production manager. Geotechnical engineer are informed ≤ 1 0 Normal Situation Acceptable risk Level • Normal quarry operations following safety rules. Real-time evaluation by quarry workers and production Manager. Company and state safety rules are applied
- 30. Response Level (1/2) 30 Incident Responders • Local Staff • ECO (Directed by the chief Warden) • Security Patrol • Emergency Services (where necessary) Communication • Chief Warden liaises with local staff and Security Patrol • Security Patrol liaises with Chief Warden, CMS and Emergency Services. • Your Text Here • Your Text Here Incident escalates to Emergency when • There are multiple injuries, Threats to life or environment significant damage • Multiple building are impacted • Your Text Here • Your Text Here Emergency An Emergency Management Team (EMT) is convened by Manager Security Services. Possible EMT Membership • Security • Campus Infrastructure Services • Occupational Health Services • Human Resource • Student Services • Add your text here EMT Role • Monitors effectiveness of local response • Your Text Here • Your Text Here Emergency escalates to Crisis when: • Your Text Here • In the event of fatality or serious threat to life • There is a potential for serious implications for multiple areas. • Your Text Here Crisis A multi – disciplinary corporate Crisis Management Team (CMT) is convened by the Chief Operating Officer CMT Role • Reviews and expands the EMT overall response strategy • Initiates action to minimize impact on business and protect the University’s Brand, reputation, image etc. • Your Text Here • Your Text Here • Your Text Here • Your Text Here • Your Text Here
- 31. Response Level (2/2) 31 In Progress - Response Activities Required • Your Text Here • Your Text Here • Your Text Here • Your Text Here • Your Text Here In Progress - Response Activities Required • Your Text Here • Your Text Here • Your Text Here • Your Text Here • Your Text Here In Progress - Response Activities Required • Your Text Here • Your Text Here • Your Text Here • Your Text Here • Your Text Here In Progress - Response Activities Required • Your Text Here • Your Text Here • Your Text Here • Your Text Here • Your Text Here
- 33. Recovery Checklist 33 Economic Impact Status Does the project re-establish existing business opportunities or provide new jobs? Yes No Does the project improve deteriorated neighborhoods? Yes No Does the provide new affordable lease or rent opportunities and / or ownership opportunities for new and existing businesses? Yes No Does the project increase existing business incomes or contribute to additional spending? Yes No Does the project provide new opportunities to diversify the economy by establishing programs or capital projects (e.g training facility ,fiber option infrastructure: distribution center) that would lead to increased wages for skills in demand? Yes No Your Text Here Yes No Your Text Here Yes No High Visibility and Builds Community Capacity Does the project receive financial or physical investment from various segments of the community? Yes No Does the project have high visibility and distinct recognition within the community? Yes No Your Text Here Yes No Your Text Here Yes No Your Text Here Yes No Your Text Here Yes No Your Text Here Yes No Crosscutting Benefits
- 34. Dashboard Metrics KPI Metrics KPI & Dashboards 34
- 35. Disaster Management KPI Metrics 35 75% Degree of Completeness of IT Risk Management Framework 85% % Of IT Risk Management Structures And Activities Set up VS Planned 94% % Of IT Risk Management Framework Covered by Defined Methods
- 36. Disaster Management Dashboard showing Risk Consequences Type 36 Risk Consequence Type 30% 25% 20% 25% Environment Safety Community Health Risk by Site 0 2 4 6 8 10 Location 1 Location 2 Location 3 Location 4 Location 5 Consequence Vs Likelihood 1 (Insignificant) 3 (Minor) 3 (Moderate) 4 (Major) 5 (catastrophic) Consequence Rare Unlikely Possible Probable Almost Certain Likelihood
- 37. Annualized Cost of Control Risk Heat Map Disaster Management Dashboard showing Risk Distribution by Business Process 37 3 5 7 3 10 3 2 15 5 8 2 3 3 4 2 Impact Likelihood1 No data 13 2 3 4 5 4 4 5 6 8 9 0 2 4 6 8 10 Anti-Malware/ Anti-Virus Software Installed Advertising Budget Competitive Financial Compensation Product Liability Insurance Policies Cloud Provider Data Protection Spacialists GPS on Delivery Trucks Security Training for all Emplloyees Incearse Reserves Create Emergency Funds Product Safety Review Dollar in Millions InDollars Risk Compared to Cost of Controls 0 2 4 6 8 10 Annualized Cost (Milions) Average Current Risk Score GRC Risk History East Mid West Mountain This graph/chart is linked to excel and changes automatically based on date. Just left click on it and select “Edit data” 0% 20% 50% 80% 100% 10% 30% 40% 60% 70% 90% 30% Risk Score Current
- 38. Disaster Management Dashboard showing Risk Distribution by Business Process 38 Risk Distribution by Business Process Risk Distribution by Office Travel and Expanses Accounts Payable Revenue Inventory General Ledger Treasury Fixed Assets P Cards Payroll Office Risk Range Inherent Risk Score Management Controls Score Office 1 Critical 252.5 3.6 Office 2 Critical 131.2 3.6 Office 3 Critical 123.0 6.6 Office 4 Critical 111.6 6.4 Office 5 Critical 116.2 4.3 Office 6 Critical 135.6 4.2 Office 7 Critical 113.1 4.3 Risk Distribution by Country Risk Drivers Low CriticalHigh Reputational Reporting Compliance Startegic Operational Minimal Moderate Inherent Risk Source 0% 20% 50% 80% 100% 10% 30% 40% 60% 70% 90% 40% Management Control Score 0% 20% 50% 80% 100% 10% 30% 40% 60% 70% 90% 70%
- 39. Disaster Management Dashboard showing Company Compliance and Risk Posture 39 Compliance and Risk Trends Top 5 Highest Risk AssetsRegulatory Compliance 0% 10% 20% 30% 40% 50% SOX PCI HIPAA GLBA Overall Full High Medium Low This graph is linked to excel, & changes automatically based on data. Just left click on it select “Edit Data”. Asset Owner Criticality Risk Product 01 Name Here Product 02 Name Here Product 03 Name Here Product 04 Name Here Product 05 Name Here High High High Medium High 96 89 66 62 60 This graph is linked to excel, & changes automatically based on data. Just left click on it select “Edit Data”. 0% 10% 20% 30% 40% 50% Jan Feb Mar Apr May Jun Jul Overall Compliance Overall Security Risk Company Compliance and Risk Posture Overall Compliance 0% 20% 50% 80% 100% 10% 30% 40% 60% 70% 90% 30% Overall Security Risk 0% 20% 50% 80% 100% 10% 30% 40% 60% 70% 90% 70%
- 40. Business Emergency Preparedness Icons Slide 40
- 41. Coffee Break 41 Let’s Have a Break, We'll Come Back After 15 Minutes.
- 43. Clustered Bar 43 Product 01 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. Product 02 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. Product 03 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. 30 40 50 40 90 75 60 70 60 $0 $20 $40 $60 $80 $100 2017 2018 2019 In Dollars
- 44. Clustered Column 44 90 47 65 30 45 85 45 50 65 55 50 95 $0 $20 $40 $60 $80 $100 2016 2017 2018 2019 InDollars Product 01 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. Product 02 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. Product 03 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
- 45. Vision This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Mission This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Goal This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Our Mission 45
- 46. Your Name Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Your Name Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Your Name Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Our Team 46
- 47. Facebook Users This slide is 100% editable. Adapt it to your needs and capture your audience's attention. North America 30% Africa Facebook Users This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 60% Comparison 47 VS
- 48. Post it Notes 48 Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 49. Puzzle 49 Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 50. Venn 50 Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 51. Thank You 51 Address # street number, city, state Contact number 0123456789 Email Address emailaddress123@gmail.com