Business Continuity Management Powerpoint Presentation Slides
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The document outlines a comprehensive business continuity management plan detailing emergency planning, governance structures, and strategies for disaster preparedness, response, and recovery. It emphasizes minimizing losses, ensuring safety, and facilitating integrated operations during unexpected events, while also providing a framework for risk assessment and mitigation. Additionally, it includes guidelines for effective communication, resource allocation, and metrics for measuring success.
Business Continuity Management Powerpoint Presentation Slides
- 2. Contents 2 Introduction Emergency Planning Governance Structure Prevention and Mitigation Preparedness Planning Response Recovery/ Evaluation KPI Metrics and Dashboard
- 4. Purpose 4 To minimize losses. To respond in timely and efficient manner. To undertake the rescue operations. To facilitate a fully integrated multidisciplinary approach in event of external disaster. To ensure the safety and security of staff and visitors.
- 5. Plan Template(1/2) 5 Plan Components Structural Assessment Non-Structural Assessment Resource Inventory Mitigation of hazards identified Evacuation Plan Special Provisions for handicapped Hazard Identification / Safety Assessment Response Plan
- 6. 6 Plan Template (2/2) Rescue Relief Your Text Here Rehab Reconstruct & Recovery Your Text Here Preparedness Warning and Evacuation Planning of Disaster Response Prevention Structural Measures Non-Structural Measures Risk Analysis Vulnerability Analysis Hazard Assessment Risk Assessment Disaster Management Plan Response Long Term Measures Mitigation
- 7. Maintenance Review 7 Date List of Equipment Serial No Parts in Scope – Maintenance Schedule Frequency Service Engineer Name Status 12th Jan 2018 Fire Extinguisher Your Text Here Your Text Here 1 month Er. Paul Watson Installed 12th Jan 2018 Extension Cord Your Text Here Your Text Here 2 months Er. John Smith In progress 12th Jan 2018 Ropes Your Text Here Your Text Here 1 month Your Text Here In progress 12th Jan 2018 Generator Your Text Here Your Text Here 3 months Your Text Here Installed 12th Jan 2018 Your Text Here Your Text Here Your Text Here Your text here Your Text Here Your Text Here Your Text Here
- 8. Scope 8 Pre - Event Mitigation e.g. risk prevention Preparedness e.g. training programs Response e.g. immediate intervention Recovery e.g. Long Term Plans Post - Event
- 9. 9 Prepare for your Event PREPARARTION “the earlier, the better” PRE EVENT 1-8 weeks before event DURING EVENT the week of the event POST EVENT 1- 3 weeks after event Plan in advance Objective: Create awareness & excitement around event Objective: Create awareness & excitement around event Objective: Remember & recycle event content is key Do a short online check search for your event in Google; search for the event #hashtag on Twitter Main message: promote event details/launches Main message: amplify your presence at the event Main message: reminder of event agenda by recycling Create a solid pre, during & post event approach o Objective o Target Audience o Main message o Tactics per channel o Timeline o Budget Create a landing page to inform, inspire & activate Drive traffic to your page with SEA & social media Update landing page with event content Drive traffic to your page with SEA & social media Follow event activities on social media channels Follow up with thank you e-mail to attendees Follow event activities on social media channels Ask your colleagues to help by sharing social posts Reuse event message on social media channels Ask your colleagues to help by sharing social posts Your Text Here Report to your organization
- 10. Goals 10 Avoid the potential losses from hazards. Assure appropriate assistance to victims of disaster. Achieve rapid and effective recovery. Ensure availability of resources to protect against and deal with an emergency or threatening situation.
- 11. Emergency Planning Governance Structure 11 Emergency Preparedness Planning and Management Committee Members Community Care Unit – Sub Committee Emergency Planning
- 12. 12 Joint Advisor Text Here Under Secretary Joint Advisor Policy & Plan Under Secretary Administration Joint Advisor Text Here Assistant Advisor Text Here Joint Advisor Policy & Plan Assistant Advisor Policy & Plan Advisor Policy & Plan Joint Advisor Operations Assistant Advisor Operations Your Text Here Advisor Operations Joint Advisor Mitigation Projects Ass. Advisor Mitigation Projects Your Text Here Advisor Mitigation Joint Secretary Administration Project Director Project Manager Your Text Here Project Director NCRMP Director Finance Assistant Advisor Finance Your Text Here Financial Advisor Vice Chairman Chairman Add Member Name Here Add Member Name Here Add Member Name Here Add Member Name Here Emergency Preparedness Planning and Management Committee Members (1/2)
- 13. 13 Emergency Preparedness Planning and Management Committee Members (2/2) Compensation time Unit Documentation Procurement / Accounting Claims Cost / Budget Food Service Care & Shelter Supply Unit Information Systems / Communications Personnel & Volunteer Unit Demobilization & Recovery Situation Unit Resource Unit Damage Assessment Your Text Here Law Enforcement Facilities Operations Evacuation / Residential Operations Medical Services Fire Services Management Team Safety Officer Your Text Here Emergency Operation Center Incident Commander Operations Logistics Planning / Intelligence Finance Administration
- 14. Community Care Unit – Sub Committee Emergency Planning (1/2) 14 Co-Chairs Emergency Management Team Phone Bank Volunteers Add Text Here Response Group Recovery Group President’s Cabinet Safety Coordinators Emergency Management Team
- 15. 15 Community Care Unit – Sub Committee Emergency Planning (2/2) Home Minister Secretary Additional Secretary Accountant Chief Accountant Internal Auditor Accountant Division ✓Budget ✓Accounts ✓Stores ✓Audit Reports Director Accountant (Vacant) Secretariat Development Assistant Secretary (Administration) Sr. Assistant Secretary (Administration) Admin Division ✓Foreign Visits / Training ✓Transport Assistant Secretary (Human Rights) Sr. Assistant Secretary (Human Rights) Human Rights Division ✓Legal Officer – 1 ✓Legal Assistant - 4 Sr. Assistant Secretary (Disaster Management) Assistant Secretary (Disaster Management) Disaster Management Division ✓Development Assistant ✓Management Assistant Internal Audit Division ✓ Development Assistant Minor Employers
- 16. Operational Impact Analysis Risk Assessments Client Safety “Get Prepared” Guide Financial Impact Analysis Hazard Identification Prevention and Mitigation 16
- 17. 17 Hazard Identification Environmental Issues Use of energy resource is minimized Yes / No Workshop has had an energy audit Yes / No E-mail is used where possible Yes / No Your Text Here Yes / No Your Text Here Yes / No General Facilities Washing facilities are adequate Yes / No Storage space for personal belongings is available Yes / No Cleaning is adequate Yes / No Cleaning chemicals are labelled Yes / No Your Text Here Yes / No General Layout Area is tidy and well kept Yes / No Adequate storage of provided for Yes / No Floor is free from obstructions Yes / No Walkways are free from obstructions Yes / No Your Text Here Yes / No Environment Temperature is comfortable Yes / No Lighting is adequate Yes / No Area is free from odors Yes / No Your Text Here Yes / No Your Text Here Yes / No First Aid Facilities Location of first aid kits is known to people Yes / No First aid kits are accessible within 5 minutes Yes / No Your Text Here Yes / No Your Text Here Yes / No Your Text Here Yes / No
- 18. 18 Risk Assessment Risk Scoring Results Consequences Insignificant Minor Moderate Major Catastrophic Likelihood 1 2 3 4 5 A. Almost Certain - - - - - B. Likely - - - - - C. Possible - - - - - D. Unlikely - - - - - E. Rare - - - - - Extreme Risk Immediate Action where senior management get involved High Risk Management responsibility should be specified Moderate Risk Managed by specific responsible person Low Risk Managed by routine process
- 19. 19 Operational Impact Analysis Consequences Likelihood A B C D E Cash Flow Profitability Impact 1 Impact 2 Impact 3 First Aid Injury Low Low Medium Medium High Medical Treatment Injury Low Medium Medium High Extreme Last time Injury less that 7 days Medium Medium High Extreme Extreme LTI > 7 days PTD or fatality Medium High Extreme Extreme Extreme Multiple PTD or fatalities High High Extreme Extreme Extreme Low Monitor and manage Medium Monitor and maintain strict measures High Review and introduce additional controls to lower the level of risk Extreme Do not proceed - immediately introduce further control measures to lower the risk. Re assess before proceeding
- 20. 20 Financial Impact Analysis Factors Year Financial Losses Impact (% GDP) Target market 2019 $ 12,500 Decrease by 12% Market Share 2019 $ 32,500 Decrease by 30% Credit Risk 2019 $ 20,000 Increase by 40% Marketing Strategies 2019 $ 17,000 Decrease by 18% Liquidity Risk 2019 $ 2500 Increase by 30% Asset Quality Risk 2019 $ 34,560 Increase by 28% Interest Rate Risk 2019 $ 13,700 Increase by 23%
- 21. 21 Client Safety “Get Prepared” Guide Plan for Impact on Employees and Customers VC In Progress Not Started Allow for employee absence during a pandemic due to factors such as personal illness, family members illness and public transportation closures Implement guidelines to modify the frequency and type of face-to-face contact among employees Encourage and track annual influenza vaccination for employees Evaluate what employee access to health care services would be during a pandemic and improve services as needed. Your Text Here Your Text Here
- 23. Business Continuity Planning (1/3) 23 Critical Business Process Business Continuity Plan Maintenance Recovery Strategy Recovery Objectives Design Criteria Vital Records Technical Architecture Business Impact Analysis Critical applications Recovery Time Objectives Recovery Point Objectives Key Users Equipment Existing Risk(s) analysis Recovery Capability Training Testing Revision & Update
- 24. 24 Business Continuity Planning Team (2/3) Management Business Continuity Team Leader Emergency Response Team Sales & Customer Service Human Resource Finance Accounting / Purchasing Facilities / Engineering Legal Support Team Network Servers Desktop / Laptops Application Data rehabilitation Information Technology Process 1 Process 2 Process 3 Process 4 Process 5 Production Recovery Team
- 25. Business Continuity Planning (3/3) 25 Implementation Management Strategic Planning Where are we now? Priority Issues Vision Identify Market Needs Strength and Weaknesses Competitive Analysis Identify Current Resources Mission / Core Values Identify Our Capabilities Opportunities and Threats Industry Trends Financial Capabilities Where do we want to be? Develop Goals Objectives Program Responsibilities Add Text Here Add Text Here How will we get there? Who must do What Delegated Objectives Defined Action Plans Board and Organizational Alignment Scenario Analysis Organizational Strategies Funding Strategies How are We doing Measures Reward & Recognition Outcomes & Tracking Add Text Here Add Text Here
- 26. Response 26 Immediate steps to take in an Emergency This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Communication With Staff This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Response Procedure This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Response Level This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 27. 27 Immediate Steps to Take in an Emergency Ref. Activity Responsibility Timeframe Sign off 1 Coordinate with business continuity plan team if there is loss of site Your Text Here Immediate Your Text Here 2 Coordinate with the building officer if there is a loss of site Your Text Here Immediate Your Text Here 3 Conduct team leaders meeting Your Text Here X minutes of incident Your Text Here 4 Your Text Here Your Text Here X minutes of incident Your Text Here 5 Your Text Here Your Text Here X minutes of incident Your Text Here 6 Your Text Here Your Text Here X minutes of incident Your Text Here 7 Your Text Here Your Text Here X minutes of incident Your Text Here
- 28. 28 Communication with Staff Text Here Text Here Text Here Text Here Text Here Text Here Text Here Text Here Text Here Text Here Text Here Text Here Text Here Text Here Text Here Text Here Text Here Text Here Text Here Text Here
- 29. 29 Response Procedure No of Points Alert Level Direct Action Response ≥ 6 3 Very High Total Closure of all risk areas • Complete closure to machine and worker of risk areas • Operations allowed only outside the max. run-out zones • Monitoring and visual observations are increased Site investigation by geotechnical engineer. Changing in alert level only after engineer’s advice ≥ 3 2 High Total Closure of high risk areas • Closure of crushing installations for people’s safety • No extraction works at the bottom of the slope Movement/ weather situation checked by geotechnical engineer. Changing in alert level only after engineer’s advice > 1 1 Moderate Partial Closure of high risk areas • Access to crushing installations behind the barriers • No extraction works at the bottom of the slope Re-valuation of the situation every 24h by the production manager. Geotechnical engineer are informed ≤ 1 0 Normal Situation Acceptable risk Level • Normal quarry operations following safety rules. Real-time evaluation by quarry workers and production Manager. Company and state safety rules are applied
- 30. 30 Response Level (1/2) A multi – disciplinary corporate Crisis Management Team (CMT) is convened by the Chief Operating Officer • Reviews and expands the EMT overall response strategy • Initiates action to minimize impact on business and protect the University’s Brand, reputation, image etc • Your text here • Your text here • Your text here • Your text here • Your text here • Your text here • Your text here • Your text here • Your text here • Your text here • Your text here CMT Role Crisis • Local Staff • ECO (Directed by the chief Warden) • Security Patrol • Emergency Services (where necessary) Responders • Chief Warden liaises with local staff and Security Patrol • Security Patrol liaises with Chief Warden, CMS and Emergency Services. • Your text here • Your text here Communication • There are multiple injuries, Threats to life or environment significant damage • Multiple building are impacted • Your text here • Your text here Incident escalates to Emergency when Incident An Emergency Management Team (EMT) is convened by Manager Security Services. • Security • Campus Infrastructure Services • Occupational Health Services • Human Resource • Student Services • Your text here Possible EMT Membership • In the event of fatality or serious threat to life • There is a potential for serious implications for multiple areas. • Your text here Emergency escalates to Crisis when: EMT Role • Monitors effectiveness of local response • Add your text here Emergency
- 31. 31 Response Level (2/2) In Progress - Response Activities required • Your Text Here • Your Text Here • Your Text Here • Your Text Here • Your Text Here Potential or Actual Threat • Your Text Here • Your Text Here • Your Text Here • Your Text Here • Your Text Here Normal Operations • Your Text Here • Your Text Here • Your Text Here • Your Text Here • Your Text Here Event in Progress- Major Event • Your Text Here • Your Text Here • Your Text Here • Your Text Here • Your Text Here
- 33. 33 Recovery Checklist Crosscutting Benefits Economic Impact Status Does the project re-establish existing business opportunities or provide new jobs? Does the project improve deteriorated neighborhoods? Does the provide new affordable lease or rent opportunities and / or ownership opportunities for new and existing businesses? Does the project increase existing business incomes or contribute to additional spending? Does the project provide new opportunities to diversify the economy by establishing programs or capital projects (E.G training facility ,fiber option infrastructure: distribution center) that would lead to increased wages for skills in demand? Your Text Here Your Text Here High Visibility and Builds Community Capacity Does the project receive financial or physical investment from various segments of the community? Does the project have high visibility and distinct recognition within the community? Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO
- 34. KPI & Dashboards 34 KPI Metrics Dashboard Metrics
- 35. 35 Disaster Management KPI Metrics 76% % of IT risk management structures and activities set up VS planned 84% Degree of completeness of IT risk management framework 92% % of IT Risk management framework covered by defined methods
- 36. 36 Disaster Management Dashboard Showing Risk Consequences Type Risk Consequence Type 30% 25% 20% 25% Environment Safety Community Health Risk by Site 0 2 4 6 8 10 Location 1 Location 2 Location 3 Location 4 Location 5 Likelihood Rare Unlikely Possible Probable Almost Certain Consequence 1 (Insignificant) 3 (Minor) 3 (Moderate) 4 (Major) 5 (catastrophic) This graph/chart is linked to excel and changes automatically based on date. Just left click on it and select “Edit data” Consequence VS Likelihood
- 37. 37 Disaster Management Dashboard Showing Risk Heat Map Risk Score 3 5 7 3 10 3 2 15 5 8 2 3 3 4 2 0 2 4 6 8 10 Annualized Cost (Milions) Average Current Risk Score 2 3 4 5 4 4 5 6 8 9 0 2 4 6 8 10 Anti-Malware/ Anti-Virus Software… Advertising Budget Competitive Financial Compensation Product Liability Insurance Policies Cloud Provider Data Protection… GPS on Delivery Trucks Security Training for all Emplloyees Incearse Reserves Create Emergency Funds Product Safety Review Dollar in Millions East Mid West Mountain Impact Likelihood In Dollars 1 No data 13 Annualized Cost of Control Risk Heat Map Risk Compared to Cost of Controls GRC Risk History This graph/chart is linked to excel and changes automatically based on date. Just left click on it and select “Edit data” 85% 0% 25% 50% 75% 100% Risk Score Current 85%
- 38. 38 Disaster Management Dashboard Showing Risk Distribution by Business Process Office Risk Range Inherent Risk Score Management Controls Score Office 1 Critical 252.5 3.6 Office 2 Critical 131.2 3.6 Office 3 Critical 123.0 6.6 Office 4 Critical 111.6 6.4 Office 5 Critical 116.2 4.3 Office 6 Critical 135.6 4.2 Office 7 Critical 113.1 4.3 Travel and Expanses Accounts Payable Revenue Inventory General Ledger Treasury Fixed Assets P Cards Payroll Low Moderate Critical High Reputational Reporting Compliance Startegic Operational Minimal 0% 25% 50% 75% 100% 30% 0% 25% 50% 75% 100% 60% Risk Distribution by Office Risk Distribution by Country Risk Distribution by Business Process Risk Drivers Inherent Risk Source Management Control Score
- 39. Asset Owner Criticality Risk Product 01 Add Name Here Product 02 Add Name Here Product 03 Add Name Here Product 04 Add Name Here Product 05 Add Name Here 39 Disaster Management Dashboard Showing Company Compliance and Risk Posture 0% 10% 20% 30% 40% 50% Jan Feb Mar Apr May Jun Jul Overall Compliance Overall Security Risk 0% 10% 20% 30% 40% 50% SOX PCI HIPAA GLBA Overall Full High Medium Low Overall Security Risk 0% 25% 50% 75% 100% 30% Overall Compliance 0% 25% 75% 100% 80% This graph is linked to excel, & changes automatically based on data. Just left click on it select “Edit Data”. Top 5 Highest Risk Assets Company Compliance and Risk Posture Regulatory Compliance 50% Compliance and Risk Trends High High High Medium 60 62 66 96 89 High
- 40. 40 Business Continuity Management Icons Slide
- 41. Coffee Break 41 11:00am - 11:15am
- 42. Clustered Column 0 10 20 30 40 50 60 Jan Feb Mar Apr May Jun Sales in Percentage (%) Financial Year 2019 Product 1 0 10 20 30 40 50 60 Jan Feb Mar Apr May Jun Sales in Percentage (%) Financial Year 2019 Product 2 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. 42
- 43. Combo Chart 0 1 2 3 4 5 6 7 8 9 10 0 10 20 30 40 50 60 70 80 90 100 FY' 12 FY' 13 FY' 14 FY' 15 FY' 16 FY' 17 FY' 18 FY' 19 Growth Rate (%) Market Size (RMB 100 Million) 43 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. Product 1 Product 2 Product 3
- 45. About our Company 45 Target Audiences This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Premium Services This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Value Clients This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 46. Our Mission 46 Vision This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Mission This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Goal This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 47. Meet Our Team 47 Name Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Designation Name Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Designation Name Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Designation
- 48. 48 Timeline This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 2016 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 2018 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 2015 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 2017 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 2019 START FINISH
- 49. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Puzzle 49
- 50. 50 Generate Idea 01 02 03 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here
- 51. 51 Mind Map Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 52. Thank You 52 Address # street number, city, state 0123456789 Contact Numbers emailaddress123@gmail.com Email Address