Project Administration Powerpoint Presentation Slides

Project
Administration
Your Company Name

2
01 Project Scope & Description
02 Project Initiation
03 Project Budgeting & Time Management
03 Project Risk & Communication plan
04 Project Execution
06 Project Control
07 Project Conclusion
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Content

Scope & Description
Initiation
Budgeting & Time Management
Risk & Communication plan
Execution
Control
Conclusion
3
Project
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your audience’s attention.
Content

4
Project
Description
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needs and capture your audience's attention.
Project
Brief
Project Management
Process
Project
Lifecycle
Project Scope
& Description

Project Name:
XYZ Framework
Project Fund: $ 5M
Duration: 01 September 2017- 31 August 2018
Expected Outcomes
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Status
Project Brief/ Summary
Objectives
Project Brief
Mention in brief
about the project, its
objectives and the
final expected
outcomes
5

6
Text Here
Text Here
Text Here
Text Here
Project Description Describe in
detail, what
the project is
all about

Project Management Lifecycle
7
Level
of
Total
Effort
Phase 1
Concept
Phase 2
Planning
Phase 3
Execution
Phase 4
Transfer
C
(Conceive)
• Identify Need
• Establish Feasibility
• Look for alternatives
• Present the proposal
• Approval to proceed
D
(Develop)
• Develop the plan
• Assess the risk factors
• Allocate budget
• Present the project brief
• Obtain approval
E
(Execute)
• Design review
• Quality assurance
• Control
• Verify the performance
results
• Do modifications
• Progress monitoring
• Forecasting and reporting
• Deliver the project
F
(Finish)
• Reviews & acceptance
• Issues management
• Re-assign remaining tasks
• Project closing
Timeline
We have mentioned
a framework of the
project lifecycle, you
can use it as per
your requirements

Project set-
up
Major Project
Proposals
Project
Definition Conceptual
Design
Detailed
Design
Confirm
Completion
Control
Project
Review
Initiate Project
Undertake Design
Implement Project
Complete Project
Readiness for Operation
- Acceptance of System
Prepare Technical Design
Ensure Machine Compatibility
Prepare Safety Case Modification
Undertake Tender
Assess Project Priority
Appoint Project Leader
Prepare Outline Conceptual Design
Update PMP
Appoint Project Team
Undertake Project Risk Assessment
Prepare Sub-system Detailed Design
Prepare Final Documents including: -
Design Documents
Tender
Invitation &
Assessment
Send out Invitations (ITTS)
Receive Tenders
Evaluate Tenders
Choose preferred Company
Installation &
Execution
Installation & Set up
Organise training
Develop cost estimates Track the project status
Compare actual vs.
planned figures
Review Project Records
Complete Handover Documents
Obtain Acceptance of Completed Project
Undertake Post
Project Review
Gate 4
Gate 2
Design Approval
- Approval of Final Documents Gate 3
Readiness for Manufacture -
Approval to place Contract
Strategic and Budgetary
- Approval
Gate 0
Project Justification
- Approve Project Definition
Gate 1
The
Project
Process
8

Project Scope Management
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capture your audience's attention
Risk Identification
Risk Management
Project Management Team
9
Project Initiation

10
Project Scope
Description
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editable. Adapt it your
needs and capture your
audience’s attention.
Project
Deliverables
This slide is 100%
Project Acceptance
Criteria
This slide is 100%
Project
Exclusions
This slide is 100%
Project
Assumptions
This slide is 100%
Below are the listed
factors which are
considered while
carrying out the scoping
of a project, you can
alter and use them as
per the requirements

Risk Identification (1/2)
11
Type of Risk Jeopardy
Description of
the Risk
Expectation of
the Risk
(1 to 10)
Impact of
the Risk
(1 to 10)
Severity of the
Risk
(Expectation x
Impact)
Contingencies/
Plan of Action
Delay of critical
resource
Budget Schedule
No Funds available unit
XYZ individual is
Located.
7 9 63
Contract organization
to locate XYZ
individual.
Delay getting
additional data
Schedule
Contractor is currently
searching for it.
3 7 21
Focus on task, not
additional contingency
required
Extra Project
Asset
Schedule Resources
Can’t obtain any extra
Assets
2 5 10
Not necessary at this
time
For effectively managing a
project, it is important to
identify all the possible risk
elements which might get
associated with it. Below is a
template which you can use
to list down all the possible
types of risk and mention
there possible impact on the
project

Risk Identification (2/2)
12
Cost
Resources
Environmental
Time
Scope
Budget Exceeded
Unanticipated Expenditure
Skills Gap
Industrial Action
Machinery
Unavailable
Team Is Under -
Resourced
Materials
Shortage
Weather Delay
Progress
Bad Weather
Results In Re-work
Adverse Environmental
Effects Occur
Environment Approvals
Not Complied With
Project Changes
Poorly Managed
Scope Poorly
Defined
Scope Creep
Scope Communications
(Stakeholder Dissatisfaction)
Positive & Timely
Communications
(Positive Publicity)
Opportunity To
Compress Schedule
Tasks Omitted
From Schedule
Schedule
Overruns
Identify
Risks
Communications
Once the identification of
risk is completed, you
can list down the level of
impact these risk factors
would have on the
project using this
template below

13
Risk Management Report
Types Of Risk Insignificant Minor Moderate Major Severe
Delay of critical resource Critical Critical Low Low High
Delay in getting additional data Critical Critical Low High High
Schedule Overruns Critical Low Low High Medium
Poor Communication Low Low High High Medium
Skills Gap Low High High Medium Medium
High Low Medium Critical
Once the identification of
risk is completed, you
can list down the level of
impact these risk factors
would have on the
project using this
template below

14
Your Text
Here
Text Here
Text Here
Text Here
Text Here
Text Here
Team A Team B Team C Team D
Project
Management
Team
This slide covers
all those people
who would be
associated with
this project

Project Manager/ Project Team
15
Proposal Project Manger
Function Name Phone Email Leave of Absence
Project Manager <Name> <Phone Number> <Email Address> -
Proposal Project Manger
Function Name Phone Email Time Portion (%)
<Your Function> <Name> <Phone Number> <Email Address> 100%
Alternative: Department <Name> <Phone Number> <Email Address> 00%
Project Name:
This slide covers
all those people
who would be
associated with
this project

Project Budget
Project Timeline
Work Breakdown Structure
Activity Sequence
16
Project
Budgeting
&
Time
Management

Project Management Budget – Design 1
17
$Jan $Feb $March $April $May
Install System 0.0 0.00 0.00 0.00 0.00
Perform Acceptance Test 0.0 0.00 0.00 0.00 0.00
Perform Post Project Review 0.0 0.00 0.00 0.00 0.00
Archive Materials 0.0 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00
Customer Progress Meetings/ Reports 0.0 0.00 0.00 0.00 0.00
Internal Status Meeting/ Reports 0.0 0.00 0.00 0.00 0.00
Interface to Other Internal Departments 0.0 0.00 0.00 0.00 0.00
Configuration Management 0.0 0.00 0.00 0.00 0.00
Quality Assurance 0.0 0.00 0.00 0.00 0.00
Overall Project Management 0.0 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00
Other Cost 0.0 0.00 0.00 0.00 0.00
Other Cost 0.0 0.00 0.00 0.00 0.00
Other Cost 0.0 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00
Subtotals 0.0 $5.00 $5.00 $5.00 $5.00
Risk (Contingency) 0.0 0.00 0.00 0.00 0.00
Project
Delivery
Project
Management
Other Cost
Capture the
budget estimates
in this slide

Project Management Budget- Design 2 (1/2)
18
Income Jan Feb Mar Apr
Internal Funding Text Here Text Here Text Here Text Here
Department Budget Text Here Text Here Text Here Text Here
Customer Billing/ Invoicing Text Here Text Here Text Here Text Here
Existing Revenue Streams Text Here Text Here Text Here Text Here
Other Text Here Text Here Text Here Text Here
Total Internal Income Text Here Text Here Text Here Text Here
External Funding/ Other Text Here Text Here Text Here Text Here
Government Grants Text Here Text Here Text Here Text Here
Itemized Income Text Here Text Here Text Here Text Here
Total External Income - - - -
Total Income - - - -

Project Management Budget- Design 2 (2/2)
19
Expenses Jan Feb Mar Apr
Category Name Text Here Text Here Text Here Text Here
Itemized Expertise Text Here Text Here Text Here Text Here
Subtotal Text Here Text Here Text Here Text Here
Category Name Text Here Text Here Text Here Text Here
Subtotal - - - -
Total Expenses - - - -
Capture
the budget
estimates
in this slide

Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
Project Timeline
20
Jan5 – MAR1
Jan Mar May Jul Oct
Milestone6
Nov30
Milestone4
Jun29
Milestone3
Mar14
Milestone2
Mar7
Milestone1
Jan10
Jan5 – Mar1
Mar14 –May2
Mar25 – Oct20
Oct21 – Nov15
Feb Apr Jun Aug Dec
Sep Nov
2017 2018
Nov16 – Dec20
Milestone5
Oct20
Feb2 – Mar14
This slide covers
the timeline of the
entire project, you
can use it as per
your requirements

Work Breakdown Structure
21
Phases Duration (In Days) Number Of Resources
1. Define the Problem
Meet users 2 2
Determine scope 1 2
2. Produce the Project Schedule
Develop Work breakdown structure 2 -
Estimate resources & duration 2 3
3. Confirm Project Feasibility
Identify tangible & intangible costs 4 2
Evaluate technical & resource feasibility 6 1
4. Staff the Project
Develop a project resource plan 3 2
Organize project team 7 5
5. Launch the Project
Execute the project 8 7
Set up project facilities & resources 4 3
Once the timeline of the project
is in place, prepare the Work
Breakdown structure, listing all
the tasks which needs to be
fulfilled and its duration as well
as the number of people
required to complete that work.
You can use this template to list
down the work

Activities Sequence
22
ID Activity Description of Work
Follow WBS OR Schedule Activity Name.
Description of activity in enough detail so that the person(S) performing the
work understands what is required to complete it.
Text Here Activity Name.
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attention. Adapt it your needs and capture your audience’s attention.
Project Acronym Activity List Worksheet
Your Text Here
Customer Name Project ID No:
Prepare an activity
sequence listing
down the work
which needs to be
performed and its
description

23
Risk Identification
Risk Management
Project Initiation

Risk Assessment
24
High
Text Here Text Here Text Here
Medium
Low
Low Medium High
Probability of Occurrence
Degree
of
Impact
Green area indicates ‘no’,
don’t develop a Risk
Management Plan
01
Yellow area indicates ‘iffy’,
answer on a case by case
basis
02
Red area indicates ‘yes’, we
need to develop a Risk
Management Plan
03
Assess the level of
impact the risk
factors would have
and there probability
of occurrence while
implementing the
project

Risk Tracker
25
Id
Description
of Risk
Impact Risk Response Risk Level Risk Owner Notes
1 Supply delay Pushes launch
Confirm delivery dates
by Phase 2
High Clarissa Text Here
2 Factory availability Cost overruns
Stakeholder trip to
China
High Dave, Rajesh & Nina Text Here
3
Steering committee
unavailable
Delay launch marketing
Define marketing plans
in March
Low Tyrell Text Here
4 Text Here Text Here Text Here Text Here Text Here Text Here
Date of Last Review:
Below is the
template which
could be used to
track the risk factors
and how we are
planning to
overcome the same

Communication Plan
26
Communicate
What
Purpose
Frequency/
Duration
Communication to
Communication
Method
Team Stakeholders
Text Here Text Here Text Here Text Here Text Here
This is another way
of maintain a
communication plan
for the project

Communication Plan- Detailed
27
Deliverable Description
Delivery
Method
Frequency Owner Audience
Reports
Project status report
Regular update on critical
project issues
E-mail Weekly Project Manager
Project Manager
Project Sponsor
Project Team
Quality audit report
Regular update on project
quality performance
E-mail Weekly Quality Manager
Project Manager
Project Sponsor
<Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
Presentations
Project review Project status update Meeting Monthly Project Manager
Project Manager
Project Sponsor
Project Team
Project
Announcements
Task reminders Task Owner schedule E-mail Daily Project Manager
Project Manager
Project Team
Reviews and
Meetings
Team meeting
Meeting to review project
status
Meeting Weekly Project Coordinator
Project Manager
Project Sponsor
Project Team
Quality Manager
Team Morale
Team event
Regularly schedule team
morale events
Event Quarterly Project Sponsor
Project Manager
Project Sponsor
Project Team
This template can be
used to prepare a
communication plan
which could be shared
with the project team
to list down there
activities

28
Project Execution
• Task Matrix
• Roles & Responsibilities
• Project Work Plan
• Project Management Gantt Chart
• Project Cost Estimate
• HR Management
• Quality Management
• Project Progress Summary
• Project Management Dashboard
• Issues Management

Task Matrix
29
Function/ Role Main Tasks Companies Responsibilities
Client • Contribution to company development
• Point of Project Review
• Project assignment
• Company’s interest (overall
responsibility)
• Compatibility of the project with
company strategy
Project Manger • Project planning and organization of the
project resources, coordination of tasks
• Signature authority up to xxx
• Dollar (predefined max. amount)
• Schedule goals, cost targets and quality
objectives
• Evaluation of results
Project Employee • Deadlines work package content
• Support of planning
• Task related competence • Professionalism
Project Committee
• Expertise
• Support of planning
• Interface management
• Recommendations, decisions,
guidelines
• Conflict – and problem solving
• Professionalism
List down all the tasks
and the responsibilities
in the below table
which would help in
the execution of the
project

Roles & Responsibilities
30
ROLE
Executive
Sponsor
Project
Sponsor
Steering
Committe
Advisory
Committe
Role
#5
Project
Manager
Tech
Lead
Functional
Lead
SME
Project
Team
Member
Developer
Administrative
support
Business
Analyst
Role#4
Role
#5
Consultant
PMO
Role
#3
Role
#4
Project Deliverable
(or Activity) Project Leadership Project Team Members Project Sub- Teams External Resources
Initial Phase Activities
Request Review by PMO A/C R/A R/A A/C C
Subject Project Request R A
Research Solution I R/A A/C A/C C C C
Develop Business Case I A/C I I R/A C C C C C C
Plan Phase Activities
Create Project Charter C C R/A C C C C C
Create Schedule I I I I R/A C C C C C C C C I
Create Additional Plans as Required I I I R/A I I I I C I
Execute Phase Activities
Build Deliverables C/I C/I C/I C/I R/A R/A R/A R/A R/A A/C
Create Status Report I I I I R/A R/A R/A R/A C I
Control Phase Activities
Perfotm Change Management C C C R A A A C I
Close Phase Activities
Create Lessions Learned C C C C R/A C C C C C C C C C
Create Project Closure Report I I I I R/A I I I I I I I I
R - Responsible A - Accountable C - Contributing I - Informed
Mention the roles &
responsibilities of the
project team with
respect to all the
project deliverables
using this table

Project Work Plan
31
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audience's attention.
This slide is 100%
your needs and
capture your
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your needs and
capture your
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your needs and
capture your
This slide is 100%
your needs and
capture your
This slide is 100%
your needs and
capture your
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
June
May
April
March
February
January Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
This slide covers the
entire work plan of the
project split across
different months and is
also highlighting the
degree of completion.
You can alter it as per
your requirements

Project Management Gantt Chart (1/2)
32
Task Start
Duration
(Days)
%
Complete
02
-
Jan
-
18
09
-
Jan
-
18
16
-
Jan
–
18
23
-
Jan
-
18
30
-
Jan
–
18
06
-
Feb
-
18
13
-
Feb
-
18
20
-
Feb
-
18
27
-
Feb
-
18
05
-
Mar
–
18
Task 1 1/2/12 35 26%
Sub Task 1.1 1/2/12 10 40%
Sub Task 1.2 1/12/12 25 20%
Task 1 1/2/12 66 88%
Sub Task 2.1 1/2/12 30 100%
Sub Task 2.2 1/1/12 25 80%
Sub Task 2.3 1/27/12 10 70%
Task 1 1/2/12 10 40%
Sub Task 3.1 1/2/12 10 40%
This a Gantt chart
representing the
various tasks to be
performed along with
there duration and
degree of completion,
you can use it as per
the need

Project Management Gantt Chart (2/2)
33
2018
Plan Actual Jan Feb Mar Apr
Activity Start Duration Budget Start Duration Budget % 3 10 17 24 31 7 14 22 28 7 14 21 14 4 11 18
Activity 1 3-Jan 8 $963 3-Jan 4 $972 95%
Activity 2 11-Jan 11 $1,120 7-Jan 4 $1,516 34%
Activity 3 18-Jan 11 $1,582 19-Jan 2 $1,792 52%
Activity 4 21-Jan 2 $360 21-Jan 11 $339 29%
Activity 5 1-Feb 2 $100 1-Feb 13 $372 64%
Activity 6 3-Feb 9 $1,230 9-Feb 5 $1,340 19%
Activity 7 8-Feb 1 $280 20-Feb 6 $272 24%
Activity 8 11-Feb 7 $1,000 28-Feb 11 $864 30%
Activity 9 19-Feb 3 $480 11-Mar 4 $552 39%
Activity 10 28-Feb 2 $393 20-Mar 1 $366 12%
This a Gantt chart
representing the
various activities to be
performed along with
there duration and
degree of completion,
you can use it as per
the need

Project Cost Estimate
34
#Units/Hrs. Cost/Unit/Hr. Subtotals
WBS Level 1
Totals
% of Total
WBS Items
1. Project Management $306,300 20%
Project Manager 960 $100 $96,000
Project Team members 1920 $75 $144,000
Contractors (10% of software development and testing) $66,300
2. Hardware $76,000 5%
2.1 Handheld devices 100 $600 $60,000
2.2 Servers 4 $4,000 $16,000
3. Software $614,000 40%
3.1 Licensed software 100 $200 $20,0000
3.2 Software development* $594,000
4. Testing (10% of total hardware & software costs) $69,000 $69,000 5%
5. Training and Support $202,400 13%
Trainee cost 100 $500 $50,000
Travel Cost 12 $700 $8,400
Project team members 1920 $75 $144,000
6. Reserves (20% of total estimate) $253,540 $253,540 17%
Total Project Cost Estimate $1,521,240
* See software development estimate
This slide covers the cost
estimates split across
different sections which
would be involved while
bringing the project in to
action. You can modify
these sections and
estimates as per the
requirements

35
Project Human Resource Management
Inputs Tools & Techniques Outputs
Project
Human
Resource
Management
Organizational
Planning
• Project interfaces
• Staffing requirements
• Constraints
• Templates
• Human resource practises
• Organizational theory
• Stakeholders analysis
• Role & responsibility
assignments
• Staffing management
plan
• Organizational chart
• Supporting detail
Staff
Acquisition
• Staffing management plan
• Staffing pool description
• Recruitment practises
• Negotiation
• Pro-assignments
• Procurements
• Project staff assigned
• Project team directory
Team
Development
• Project staff
• Project plan
• Staffing management plan
• Performance reports
• External feedback
• Team building activities
• General management
skills
• Reward & recognition
systems
• Collocation
• Training
• Performance
improvements
• Input to performance
appraisals
HR Management is critically
important in ensuring the
proper execution of the
project. We have listed down
the key tasks of the HR
management and how they
would be helping in the
project execution. You can
alter these elements as per
your requirements

Project Quality Management
36
Insert Project Name
Last Updated: (Insert Date)
Provide an overview of the process
you plan to employ to manage
quality, describing the items below at
a high level. Include a problem
definition or statement and any
relevant background information.
Purpose & Overview
Describe who will be involved in the
quality management process. What
roles and teams are required? Are
meetings required? If so, how often?
Roles & Responsibilities
This section specifies the schedule,
resources, and methods and
procedures to be used in conducting
project reviews and audits.
Review & Audit Plan
section references any standards and
guidelines that will be used on the project, and
addresses how compliance with these
standards and guidelines will be determined and
to which project deliverable they will apply. The
project deliverables are then evaluated against
these criteria before they are formally approved.
Scope
This section describes the product, project,
and process metrics that will be captured and
monitored for the project and any tools that
will be used to do so.
Metrics & Tools
Provide a high level description of planned
procedures used to prevent , track or resolve
problems or issues identified in project processes
detected n QA reviews of this project or preview
similar projects. Use an Error Report Form
Corrective Action Plan
Your Text
Here
Quality Management is an
integral part of project
management so as to ensure
that all the aspects of project
have been carefully analysed
and implemented. This slide
covers all the broad topics which
would help in ensuring a Good
Quality Project implementation.
You can modify this topics as
per the need

Project Progress Summary
37
Project Deliverable(s) Cost/ Hours
Status Priority Deadline Task Assignee Description Deliverable % Done Fixed Cost Est. Hrs Actual Hrs
Project Name
x High 8/27/15 Task
Details of
task here
100% $
x High 8/27/15 Task 50% $
Low 10/11/15 Task 0% $
Project Name
Project Name
Project Name
This template covers the
broad summary of the
entire project to highlight
the completion level, its
priority and the cost
associated with these
tasks. You can se this as
per your requirements

Project Management Dashboard
38
Overall Task Status
Complete Overdue In Progress Not Starts
80,000
50,000
Planned
Actual
Budget
5
2
4
Decisions Actions Change Requests
Pending Items
9/2 9/7 9/12 9/17 9/22 9/27 10/2 10/7 10/12
Tasks Assigned To Priority Status
Set kick-off meeting Alex B. Complete
Agree on objectives Frank C. Complete
Detailed Reqs. Jacob S. Complete
Hardware Reqs. Jacob S. Overdue
Final Resource Plan
Jacob S.
In progress
Staffing Alex B. In progress
Technical Reqs. Frank C. Not started
Testing Kennedy K. Not started
Dev. Complete
Jacob S. Not started
Hardware Config.
Alex B. Not started
System Testing Kennedy K. Not started
Launch
Set Kick-off-Meeting
Agree on Objectives
Detailed Reqs.
Hard ward Reqs.
Final Resource Plan
Staffing
Technical Reqs.
Testing
Dev. Complete
Hard ward Config.
System Testing
Launch
This is a graphical
presentation to
understand the overall
management of the
project and to analyse
the budget as well as
the timelines of the
project

Project Issues Management
39
ID
Current
Status
Priority Issue Description
Assigned To
Owner
Expected
Resolution
Date
Escalation
Required
(Y/N)
Open Critical
Example: Issues raised by board members about the
financial viability of the project are preventing the
project from moving forward as planned
Yes
Work In Progress High Example: The project is short on a specific skill set No
Closed Medium
Example: Negotiations with functional managers in a n
organization competing for scarce human resources are
forecasted to delay project completion
Yes
Low
Issue Management Log
Project Name: <Optional>
National Center: <Required>
Project Manager Name: <Required>
Project Description: <Required>
List down the issues which
are acting as barriers in the
successful execution of the
project and mention the
priority level associated with
each of these issues. This
would enable you to
manage these obstacles
effectively & efficiently

40
Project Status Report
Actual Vs. Planned Comparison
Cost Performance Index
Project Health Card
Project Dashboard- KPI’s
Project Control

Project Status Report (1/2)
41
Project
Title Here
Project Manager
Project Sponsor
Project Start Date
Project End Date
Billy Bob Brother
Big Boss Man
January 1, 2013
December 31,
2013
Project Description/ Scope Statement
This is the Description of the Project.
Project Path Yellow Key Risks Green
Title Owner Due Status Title Owner Due Status
Project Approval J. Bob 1-Jan-13 Complete Risk Description #1 J. Bob 25-May-13 In Progress
Planning R. Mack 1-Mar-13 Complete Risk Description #2 R. Mack 26-Jul-13 In Progress
Design D. Hoff 1-May-13 In Progress Risk Description #3 D. Hoff 3-Nov-13 In Progress
Development S. Queue 1-Jul-13 Not Started Risk Description #4 I. Manning 15-Nov-13 In Progress
Training I. Manning 1-Sep-13 Not Started Risk Description #5 L. Dizzy 1-Dec-13 In Progress
Launch L. Dizzy 1-Oct-13 Not Started Key Issues Green
Support J. Bob 1-Nov-13 Not Started Title Owner Due Status
Issue Description #2 I. Manning 13-Aug-13 In Progress
Issue Description #3 L. Dizzy 17-Sep-13 In Progress
Project Close Out R. Mack 1-Dec-13 Not Started Issue Description #4 R. Mack 3-Oct-13 In Progress
Issue Description #5 D. Hoff 18-Oct-13 In Progress
This is a report capturing the
current status of the project.
It will help you in achieving
clarity about the completion
of the project & would
enable you to focus on the
risk & issues associated
with the project

Project Status Report (2/2)
42
Date: <Name> Author: <Name>
TIME / DEADLINES COSTS/BUDGET REQUIREMENTS OVERALL STATUS NEXT STEPS DECISIONS
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text.
This is a report capturing the
current status of the project.
It will help you in achieving
clarity about the completion
of the project & would
enable you to focus on the
risk & issues associated
with the project

Budgeting - Planned/ Actual Comparison
43
Type of cost Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year
Planned Cost 50 100 150
Actual Cost 100 100
Value Difference 50 -100 0 0 0 0 0 0 0 0 0 0 -50
8
5
6
4
7
7.5
5.6
4.5
-2
-5
-6
-1
-8
-3
-7
-2
-10 -5 0 5 10
Deviation
1 1.9 1.2 2.5 2 3.9 2.9 4.9 6.9
1
1.9
1.2
2.5
2
3.9
2.9
4.9
6.9
Planned Costs Vs. Actual Costs
Planned Costs Actual Costs
Below is the
comparison of the
actual versus planned
budgeted figures, you
can alter them as per
your requirements

44
Underrun 0 to 5% Overrun 5 to 10% Overrun
Schedule Performance Index
Underrun 0 to 5% Overrun
Project Name
COST PERFORMNCE INDEX UND SCHEDULE PERFORMANCE INDEX
Project Title Cpi Spi Budget % Complete To Date Cost Variance Plan Variance
A Placeholder 0.98 1.34 1 000 000 xx.xx% xxxx
xxxx
B
Placeholder
1.00 0.62
1 000 000 xx.xx% xxxx xxxx
C
Placeholder
0.91 0.85
D
Placeholder
0.90 0.75
E
Placeholder
0.95 0.50
F
Placeholder
0.97 0.86
G
Placeholder
0.93 1.01
H
Placeholder
0.89 0.83
I
Placeholder
0.99 0.97
This slide helps you in
ascertaining the actual
cost incurred in
executing each of the
tasks and the variance
in the actual & planned
numbers

Project Health Card
45
Schedule The Project Schedule Is on Track.
Resourcing Resourcing is adequate.
Budget Project is within budget.
Risks All project risks are in control.
Issues Project issues need attention.
Benefits Project benefits are off track and need to be fixed.
Overall Project Status Is GREEN
This covers the overall
project status of
different factors
associated with the
project, you can alter
them as per your
requirements

Project Health Card
46
Key Stakeholders Raj K, Sam Manh, Kim k, Zuhen Kahen, Mark Wall, Ruther Kem
Id Task Name Owner
Start
Date
End Date Actual Forecast Duration Status
1 Analysis Neel 2-Oct 29-Oct 35 45 20
2 Testing Kam 10-Oct 26-Oct 20 25 12
3 Build Kam 12-Oct 15-Oct 78 75 4
4 QAT Zam 25-Oct 25-Oct 0 16 19
5
Performance
Analysis
Sjum 15-Oct 6-Nov 0 0 17
6 Team Reporting Sum 9-Nov 11-Nov 0 0 3
7
Generate
Documentation
Kum 22-Nov 1-Dec 0 0 8
8 Code Review Zam 2-Dec 7-Dec 0 0 4
9 Test Analysis Neel 10- Dec 23-Dec 0 0 10
10 Test Analysis Neel 5-Oct 23-Oct 0 53 15
11 Execute Rum 6-oct 27-Oct 0 44 16
12 Close project Rum 25-Dec 25-Dec 1 0 1
Top 5 Concerns (Risk or Issues)
1 The business requirements have not been signed off. Shum On Track
2 The servers for the project have not been commissioned Support Concern
3 Business users for testing are not allowed Summer Delayed
4 Testing is not progressing as per the plan QA Lead Concern
Open Actions and Change Requests
1 Pending change request for new login screen Neel On Track
2
Tech Architecture needs alignment need to be
confirmed
Architect Concern
3 Customer impact assessment SME Delayed
4 Check the impact on delivery dates on other items Manager Concern
Milestones and Key Dates
1 Development complete On Track 15-Dec
2 Testing Complete Concern 25-Dec
3 Planning for Change Delayed 23-Dec
Notes & To Do List
1 Submit papers 12-Feb
2
Call helpdesk for Support ticket on
Server H/W 12-Oct
3 Check system requirements 12-nov
4 Update Sponsor on budget changes 11-Dec
On Track Concern Delayed
Task Meter
0
20
40
60
Neel Kam Zam Sum Sjum Kum Rum
This covers the overall
project status of
different factors
associated with the
project, you can alter
them as per your
requirements

Project Dashboard
47
Project: Manhattan
Timeline
Name Role Milestone Start End Mar April May June July Aug
Sanjay H. Dev Lead & DBA Project Charter Mar 1 - - - -
Joe Smith GUI Developer Gather Requirements Mar 4 Mar 22 - - -
Steve M. CU Developer Design Discussions Mar 25 April 30 - - -
Amit K. API Developer Primary Coding May 1 Aug 2 - - -
Jeff Wong GUI & API Developer Testing Cycle Aug 5 Aug 16 - - -
Melarie R. Graphic Artist Beta Release Aug 19 Aug 29 - - -
Philip R.S. QA Engineer Roll out Aug 30 - - - -
King Uber Project Sponsor - - - -
Tom the Grunt Project Manager - - - - -
Objective
Primary Manhattan Rollout
Main Focus
Usability improvements and new
features, focusing on more robust
client/server architecture
Key Discussion Items
Currently performing unit tests and
validations of primary architecture
design concepts
Project Status: Green
Complete
65%
This is a representation
of the entire project in a
gist form capturing all
the important highlights
of the project. You can
alter this as per the
need

48
Performance Analysis
Deadlines/ Milestones
Open Issues
Budget/ Cost
Project Conclusion

Project Conclusion Report – Performance Analysis
49
Project Name
Project Name/ No.
Date <Date> Project Start <Date> Project End <Date>
Author <Name 1> Client <Name 2> Project Manager <Name 3>
Project Members <Name 4>, <Name 5>, <Name 6, …..>
Project Name/ No.
Planned Project
Objective (Target)
Actual Project Result
(Actual)
Deviation/ Cause
Planned Project
Objective (Target)
Actual Project Result
(Actual)
Deviation/ Cause
Actual project assignment,
objectives and goals
Ascertained results of the
Project
Reasons & Causes of
deviations & responsible
person
Actual project assignment,
objectives and goals
Ascertained results of the
Project
Reasons & Causes of
deviations & responsible
person
… … … … … …
… … … … … …
This is an analysis
carried out to capture
the overall
performance of the
project and the
deviation between the
planned & actual
results

Project Conclusion Report – Deadline/ Milestones
50
Project NAME
Still Pending Activities / Follow - Ups
No. Date/ Milestone Date Plan Date Plan Deviations/ Cause
1.1 <Text> <Date> <Date>
Reasons & causes of deviations &
responsible person
1.2 <Text> <Date> <Date> …
This is an analysis
carried out to capture
the milestones of the
project and the
deviation between the
planned & actual dates
of achieving the same

Project Conclusion Report – Budget/ Costs
51
Type of Cost Planned Costs Actual Costs Deviations/ Causes
Staff Costs {internal} 00.000 00.000
Reasons and causes of deviations &
responsible person
Services {external} 00.000 00.000 …
Material 00.000 00.000 …
Travel Expenses 0.000 0.000 …
Advertising Expenses 0.000 0.000 …
Rent 0.000 0.000 …
Hardware 0.000 0.000 …
Software/ Licenses 0.000 0.000 …
Equipment 0.000 0.000 …
Other Costs 0.000 0.000 …
Total Costs 00.000 00.000 …
Track the actual &
planned cost involved
in the execution of the
project and also list
down the causes of the
deviations

Project Conclusion Report – Open Issues
52
Project NAME
Still Pending Activities / Follow - Ups
No. Task/ Description Date Responsible No.
1.1 <Text> <Date> <Name> 1.1
Date Signature Client Signature Project Manager
List down all the issues
which still needs to be
resolved in completing the
project and mention the
names of people
responsible in resolving
those issues

Project Management Steps
53
Evaluate
This slide is 100% editable. Adapt it to your needs
and capture your audience's attention.
Closure
Analyze
Monitor
Design
Implement
Develop
Project Management

54
Soft Skills Management
Change Management
Technical Skills
Managing Expectation
Horizontal Management Skills
People Management Skills
Project
Management
Skills

Project Management Elements
55
Every project is dependent upon process, people, & tools & they determine how gets done. Each has its own
strengths & weaknesses, & provides different values to a project.
Tool
Having the correct
tools to complete the
project.
People
Having the correct skill sets
& resources
needed to complete the
project.
Process
Is there a process to
the project ?
This slide is 100% editable. Adapt
it your needs and capture your

Project Management Framework
56
Common Processes, Tasks, and Activities
(Executing, Monitoring, and Controlling)
Initiating Planning Executing Closing
Pre-Project
This slide is 100% editable.
Adapt it your needs and
capture your audience’s
attention.
Post-Project
Adapt it your needs and
capture your audience’s
attention.

Project Management Phases
57
Overview of Activities During Project Implementation
Project
Kick off
Project
Approval
Completion
Project Construct
Release
Planning
Release
Implementation
Results
Implementation Discharge of
Project Teams
Initiation
This slide is 100%
editable. Adapt it to your
Project set-up
This slide is 100%
Planning
This slide is 100%
Realization
This slide is 100%
Strategic Planning
This slide is 100%
Introduction
This slide is 100%
Acceptance
This slide is 100%

58
• This slide is 100% editable. Adapt it to your needs and
• This slide is 100% editable. Adapt it to your needs and
Let’s take 10 mins
Coffee Break

Clustered Column
60
0
10
20
30
40
50
60
70
80
90
100
Jan Feb Mar Apr
Sales
in
Percentage
(%)
Financial Year 2017
This graph/chart is linked to excel, and changes automatically based
on data. Just left click on it and select “Edit Data”.
This graph/chart is linked to excel, and changes automatically based
on data. Just left click on it and select “Edit Data”.
0
10
20
30
40
50
60
70
80
90
100
Jan Feb Mar Apr
Sales
in
Percentage
(%)
Financial Year 2018
• Product 01 • Product 04
• Product 02 • Product 03

Column Chart
61
2009 2010 2011 2012 2013 2014 2015 2016 2017
product 03 1 2 2 2.5 3 0.9 4 3 2
product 02 1 1.5 2 2.5 3 3.5 4 3 2
product 01 0.5 0.8 1 1.6 1.9 2 2.4 2.8 3.4
0
2
4
6
8
10
(Expenditure
In
($
Billions)
Years
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.

Bar Graph
62
50%
65%
-15%
-9%
40%
50%
-19%
-2%
20%
35%
-12%
-5%
-30% -20% -10% 0% 10% 20% 30% 40% 50% 60% 70%
Product 01
Adapt it to your needs and
capture your audience's
attention.
Product 02
attention.
Product 03
attention.

Dashboard
63
Low
attention.
Medium
attention.
High
attention.
10% 50% 95%

Volume-High-Low-Close
64
0
10
20
30
40
50
60
70
05/05/2018 05/06/2018 05/07/2018 05/08/2018 05/09/2018
Volume
Volume
High
Low
Product 01
attention.
Product 02
attention.
Product 03
attention.

65
Vision
Goal
Mission
Our
Mission

66
About Our
Company
Target Audiences
Preferred By Many
Valued Clients

67
Our
Team This slide is 100% editable. Adapt it to your
Marry Graves
CEO
John Smith
Financial Manager
Sofia William
Product Manager

Timeline
68
2015
2014 2016 2017 2018 2019
Text Here
This slide is 100%
Text Here
This slide is 100%
Text Here
This slide is 100%
Text Here
This slide is 100%
Text Here
This slide is 100%
Text Here
This slide is 100%

Venn
69
Text Here
Text Here
Text Here
Text Here
attention.

70
Mind
Map
Text Here
it to your needs and capture your
Text Here
Text Here
Text Here

71
Achievement 01
This slide is 100% editable. Adapt it to your needs and capture your audience's
attention.
Achievement 02
attention.
Achievement 03
attention.
Target Achievement

72
a
Address:
# street number, city, state
Contact Numbers:
0123456789
Email Address:
Emailaddress123@gmail.com
Thank You

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