Project Governance Model Powerpoint Presentation Slides
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The document outlines a comprehensive project governance and management model, covering various aspects such as project scope, budgeting, execution, risk management, and communication plans. Key details include project descriptions, timelines, risk identification frameworks, and templates for managing project tasks and resources. It emphasizes adaptability in using the provided templates for specific project needs.
Project Governance Model Powerpoint Presentation Slides
- 2. Content Project Scope & Description Budgeting & Time Management Execution Control Initiation Risk & Communication Plan Conclusion This slide is 100% editable. Adapt it your needs and capture your audience’s attention. 2
- 3. Project Brief Project Description Project Lifecycle Project Management Process Project Scope & Description This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Mention in brief about the project, its objectives and the final expected outcomes 3
- 4. Project Brief Project Name: XYZ Framework Project Fund: $ 5M Duration: 01 September 2017- 31 August 2018 Project Brief/ Summary Objectives Expected Outcomes Status Describe in detail, what the project is all about 4
- 5. Project Description This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Adapt it your needs and capture your audience’s attention. This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Adapt it your needs and capture your audience’s attention. This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Adapt it your needs and capture your audience’s attention. This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Adapt it your needs and capture your audience’s attention. Describe in detail, what the project is all about 5
- 6. Project Management Lifecycle Timeline Level of Total Effort C D E F › Identify Need › Establish Feasibility › Look for alternatives › Present the proposal › Approval to proceed › Develop the plan › Assess the risk factors › Allocate budget › Present the project brief › Obtain approval › Design review › Quality assurance › Control › Verify the performance results › Do modifications › Progress monitoring › Forecasting and reporting › Deliver the project › Reviews & acceptance › Issues management › Re-assign remaining tasks › Project closing (Finish) (Conceive) (Develop) (Execute) Phase 1 Concept Phase 2 Planning Phase 3 Execution Phase 4 Transfer This slide is 100% editable. Adapt it your needs and capture your audience’s attention. We have mentioned a framework of the project lifecycle, you can use it as per your requirements 6
- 7. The Project Process Project set-up Major Project Proposals Project Definition Conceptual Design Detailed Design Confirm Completion Control Project Review Initiate Project Undertake Design Implement Project Complete Project Gate 2 Project Justification - Approve Project Definition Readiness for Operation - Acceptance of System Strategic and Budgetary - Approval Gate 3 Design Approval - Approval of Final Documents Readiness for Manufacture - Approval to place Contract Undertake Tender Tender Invitation & Assessment Installation & Execution Prepare Technical Design Ensure Machine Compatibility Prepare Safety Case Modification Assess Project Priority Appoint Project Leader Appoint Project Team Undertake Project Risk Assessment Prepare Outline Conceptual Design Update PMP Prepare Sub-system Detailed Design Prepare Final Documents including: - Design Documents Send out Invitations (ITTS) Receive Tenders Evaluate Tenders Choose preferred Company Installation & Set up Organise training Develop cost estimates Track the project status Compare actual vs. planned figures Review Project Records Complete Handover Documents Obtain Acceptance of Completed Project Undertake Post Project Review Gate 0 Gate 1 Gate 4 We have captured an entire project process and the tasks associated with it, you can modify the steps basis your needs. This slide is giving an outline of all the factors which needs to be taken care of while managing a project 7
- 8. Project Scope Management Risk Identification Project Management Team Risk Management Project Initiation This slide is 100% editable. Adapt it your needs and capture your audience’s attention. 8
- 9. Project Scope Management Project Deliverables This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Project Assumptions This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Project Exclusions This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Project Scope Description This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Project Acceptance Criteria This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Below are the listed factors which are considered while carrying out the scoping of a project, you can alter and use them as per the requirements 9
- 10. Risk Identification (1/2) Type of Risk Jeopardy Description of the Risk Expectation of the Risk (1 to 10) Impact of the Risk (1 to 10) Severity of the Risk (Expectation x Impact) Contingencies / Plan of Action Delay of critical resource Budget Schedule No Funds available unit XYZ individual is Located. 7 9 63 Contract organization to locate XYZ individual. Delay getting additional data Schedule Contractor is currently searching for it. 3 7 21 Focus on task, not additional contingency required Extra Project Asset Schedule Resources Can’t obtain any extra Assets 2 5 10 Not necessary at this time This slide is 100% editable. Adapt it your needs and capture your audience’s attention. For effectively managing a project, it is important to identify all the possible risk elements which might get associated with it. Below is a template which you can use to list down all the possible types of risk and mention there possible impact on the project 10
- 11. Risk Identification (2/2) Budget Exceeded Unanticipated Expenditure Skills Gap Machinery Unavailable Team is Under - Resourced Materials Shortage Weather delay progress Bad weather results in re-work Adverse environmental effects occur Environment approvals not complied with Project changes poorly managed Scope poorly defined Scope Creep Scope communications (Stakeholder dissatisfaction) Positive & timely communications (Positive publicity) Opportunity to compress schedule Tasks omitted from schedule Schedule overruns Identify Risks Cost Resources Environmental Scope Communications Time This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This is another way of identifying the types of risk associated with a project basis different types of factors like cost, time, resources etc. You can list down the risk associated with all/ some of these factors as per your requirements 11
- 12. Once the identification of risk is completed, you can list down the level of impact these risk factors would have on the project using this template below Risk Management Report This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Types of Risk Insignificant Minor Moderate Major Severe Delay of critical resource Critical Critical Low Low High Delay in getting additional data Critical Critical Low High High Schedule Overruns Critical Low Low High Medium Poor Communication Low Low High High Medium Skills Gap Low High High Medium Medium High Low Medium Critical 12
- 13. Put Text Here Team This slide covers all those people who would be associated with this project A B C D Text Here Text Here Text Here Text Here Text Here Project Management Team 13
- 14. Project Manager/ Project Team Proposal Project Manger Function Name Phone Email Leave of Absence Project Manager <Name> <Phone Number> <Email Address> - Proposal Project Manger Function Name Phone Email Time Portion (%) <Your Function> <Name> <Phone Number> <Email Address> 100% <Your Function> <Name> <Phone Number> <Email Address> 100% <Your Function> <Name> <Phone Number> <Email Address> 75% <Your Function> <Name> <Phone Number> <Email Address> 25% Alternative: Department <Name> <Phone Number> <Email Address> 00% Project Name: This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This slide covers all those people who would be associated with this project 14
- 15. Project Budgeting & Time Management Project Budget This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Project Timeline This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Work Breakdown Structure This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Activity Sequence This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Capture the budget estimates in this slide 15
- 16. Project Management Budget – Design 1 Install System 0.0 0.00 0.00 0.00 0.00 0.00 Perform Acceptance Test 0.0 0.00 0.00 0.00 0.00 0.00 Perform Post Project Review 0.0 0.00 0.00 0.00 0.00 0.00 Archive Materials 0.0 0.00 0.00 0.00 0.00 0.00 Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 Customer Progress Meetings/ Reports 0.0 0.00 0.00 0.00 0.00 0.00 Internal Status Meeting/ Reports 0.0 0.00 0.00 0.00 0.00 0.00 Interface to Other Internal Departments 0.0 0.00 0.00 0.00 0.00 0.00 Configuration Management 0.0 0.00 0.00 0.00 0.00 0.00 Quality Assurance 0.0 0.00 0.00 0.00 0.00 0.00 Overall Project Management 0.0 0.00 0.00 0.00 0.00 0.00 Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 Other Cost 0.0 0.00 0.00 0.00 0.00 0.00 Other Cost 0.0 0.00 0.00 0.00 0.00 0.00 Other Cost 0.0 0.00 0.00 0.00 0.00 0.00 Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotals 0.0 $5.00 $5.00 $5.00 $5.00 $25.00 Risk (Contingency) 0.0 0.00 0.00 0.00 0.00 0.00 Total (Scheduled) 0.0 $5.00 $5.00 $5.00 $5.00 $25.00 $Jan $Feb $Mar $Apr $May Project Management Project Delivery Other Cost This slide is 100% editable. Adapt it your needs and capture your audience’s attention. 16
- 17. Project Management Budget- Design 2 (1/2) Jan Feb Mar Apr Income Internal Funding Your Text Here Your Text Here Your Text Here Your Text Here Department Budget Your Text Here Your Text Here Your Text Here Your Text Here Customer Billing/ Invoicing Your Text Here Your Text Here Your Text Here Your Text Here Existing Revenue Streams Your Text Here Your Text Here Your Text Here Your Text Here Other Your Text Here Your Text Here Your Text Here Your Text Here Total Internal Income - - - - External Funding/ Other Your Text Here Your Text Here Your Text Here Your Text Here Government Grants Your Text Here Your Text Here Your Text Here Your Text Here Itemized Income Your Text Here Your Text Here Your Text Here Your Text Here Itemized Income Your Text Here Your Text Here Your Text Here Your Text Here Itemized Income Your Text Here Your Text Here Your Text Here Your Text Here Total External Income - - - - Total Income - - - - This slide is 100% editable. Adapt it your needs and capture your audience’s attention. 17
- 18. Project Management Budget- Design 2 (2/2) Jan Feb March April Expenses Category Name Your Text Here Your Text Here Your Text Here Your Text Here Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here Subtotal - - - - Category Name Your Text Here Your Text Here Your Text Here Your Text Here Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here Subtotal - - - - Total Expenses - - - - This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Capture the budget estimates in this slide 18
- 19. Project Timeline Jan5 – MAR1 Jan Mar May Jul Oct Milestone6 Nov30 Milestone4 Jun29 Milestone3 Mar14 Milestone2 Mar7 Milestone1 Jan10 Task 1 Jan5 – Mar1 Task 2 Feb2 – Mar14 Task 3 Mar14 –May2 Task 4 Mar25 – Oct20 Task 5 Oct21 – Nov15 Task 6 Feb Apr Jun Aug Dec Sep Nov 2017 2018 Nov16 – Dec20 Milestone5 Oct20 This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This slide covers the timeline of the entire project, you can use it as per your requirements 19
- 20. Work Breakdown Structure Phases Duration (in Days) Number of Resources 1. Define the problem Meet users 2 2 Determine scope 1 2 2. Produce the project schedule Develop Work breakdown structure 2 - Estimate resources & duration 2 3 3. Confirm project feasibility Identify tangible & intangible costs 4 2 Evaluate technical & resource feasibility 6 1 4. Staff the project Develop a project resource plan 3 2 Organize project team 7 5 5. Launch the project Execute the project 8 7 Set up project facilities & resources 4 3 This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Once the timeline of the project is in place, prepare the Work Breakdown structure, listing all the tasks which needs to be fulfilled and its duration as well as the number of people required to complete that work. You can use this template to list down the work 20
- 21. Activities Sequence Follow WBS OR Schedule Activity name. Description of activity in enough detail so that the person(S) performing the work understands what is required to complete it. Your Text Here Activity name. This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Adapt it your needs and capture your audience’s attention. Your Text Here Activity name. This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Adapt it your needs and capture your audience’s attention. Your Text Here Activity name. This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Adapt it your needs and capture your audience’s attention. ID Activity Description of Work Project Acronym Activity List Worksheet Your Logo Customer Name Project ID No: This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Prepare an activity sequence listing down the work which needs to be performed and its description 21
- 22. Project Risk & Communication Plan Risk Assessment This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Risk Tracker This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Communication Plan This slide is 100% editable. Adapt it your needs and capture your audience’s attention. 22
- 23. Risk Assessment Probability of Occurrence Degree of Impact Yellow area indicates ‘iffy’, answer on a case by case basis Green area indicates ‘no’, don’t develop a Risk Management Plan Red area indicates ‘yes’, we need to develop a Risk Management Plan High Medium Low Low Medium High This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Assess the level of impact the risk factors would have and there probability of occurrence while implementing the project 23
- 24. Risk Tracker 1 Supply delay Pushes launch Confirm delivery dates by Phase 2 High Clarissa Your Text Here 2 Factory availability Cost overruns Stakeholder trip to China High Dave, Rajesh & Nina Your Text Here 3 Steering committee unavailable Delay launch marketing Define marketing plans in March Low Tyrell Your Text Here 4 Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Date of Last Review: ID Description of Risk Impact Risk Response Risk Level Risk Owner Notes This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Below is the template which could be used to track the risk factors and how we are planning to overcome the same 24
- 25. Communication Plan Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Communicate What Purpose Frequency/ Duration Communication to Communication Method Team Stakeholders This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This is another way of maintain a communication plan for the project 25
- 26. Communication Plan- Detailed Deliverable Description Delivery Method Frequency Owner Audience Reports Project status report Regular update on critical project issues E-mail Weekly Project Manager Project Manager Project Sponsor Project Team Quality audit report Regular update on project quality performance E-mail Weekly Quality Manager Project Manager Project Sponsor <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> Presentations Project review Project status update Meeting Monthly Project Manager Project Manager Project Sponsor Project Team <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> Project Announcements Task reminders Task Owner schedule E-mail Daily Project Manager Project Manager Project Team <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> Reviews and Meetings Team meeting Meeting to review project status Meeting Weekly Project Coordinator Project Manager Project Sponsor Project Team Quality Manager <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> Team Morale Team event Regularly schedule team morale events Event Quarterly Project Sponsor Project Manager Project Sponsor Project Team <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience> This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This template can be used to prepare a communication plan which could be shared with the project team to list down there activities 26
- 27. Project Execution Task Matrix Roles & Responsibilities Project Work Plan Project Management Gantt Chart Project Cost Estimate HR Management Quality Management Project Progress Summary Project Management Dashboard Issues Management This slide is 100% editable. Adapt it to your needs and capture your audience's attention. List down all the tasks and the responsibilities in the below table which would help in the execution of the project 27
- 28. Project Manger Client Project Employee Project Committee Task Matrix Function/ Role Main Tasks › Contribution to company development › Point of Project Review › Project planning and organization of the project resources, coordination of tasks › Deadlines work package content › Support of planning › Expertise › Support of planning › Interface management Responsibilities › Company’s interest (overall responsibility) › Compatibility of the project with company strategy › Schedule goals, cost targets and quality objectives › Evaluation of results › Professionalism › Conflict – and problem solving › Professionalism Companies › Project assignment › Signature authority up to xxx › Dollar (predefined max. amount) › Task related competence › Recommendations, decisions, guidelines This slide is 100% editable. Adapt it your needs and capture your audience’s attention. 28
- 29. Roles & Responsibilities ROLE Executive Sponsor Project Sponsor Steering Committe Advisory Committe Role #5 Project Manager Tech Lead Functional Lead SME Project Team Member Developer Administra tive support Business Analyst Role#4 Role #5 Consultant PMO Role #3 Role #4 Project Deliverable (or Activity) Project Leadership Project Team Members Project Sub- Teams External Resources Initial Phase Activities Request Review by PMO A/C R/A R/A A/C C Subject Project Request R A Research Solution I R/A A/C A/C C C C Develop Business Case I A/C I I R/A C C C C C C Plan Phase Activities Create Project Charter C C R/A C C C C C Create Schedule I I I I R/A C C C C C C C C I Create Additional Plans as Required I I I R/A I I I I C I Execute Phase Activities Build Deliverables C/I C/I C/I C/I R/A R/A R/A R/A R/A A/C Create Status Report I I I I R/A R/A R/A R/A C I Control Phase Activities Perfotm Change Management C C C R A A A C I Close Phase Activities Create Lessions Learned C C C C R/A C C C C C C C C C Create Project Closure Report I I I I R/A I I I I I I I I R - Responsible A - Accountable C - Contributing I - Informed This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Mention the roles & responsibilities of the project team with respect to all the project deliverables using this table 29
- 30. Project Work Plan Text Here Text Here Text Here Text Here Text Here Text Here 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% June May April March February January This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. This slide covers the entire work plan of the project split across different months and is also highlighting the degree of completion. You can alter it as per your requirements 30
- 31. Project Management Gantt Chart (1/2) Task Start Duration (Days) % Complete 02 - Jan - 19 09 - Jan - 19 16 - Jan – 19 23 - Jan - 19 30 - Jan – 19 06 - Feb - 19 13 - Feb - 19 20 - Feb - 19 27 - Feb - 19 05 - Mar – 19 Task 1 1/2/19 35 26% Sub Task 1.1 1/2/19 10 40% Sub Task 1.2 1/12/19 25 20% Task 2 1/2/19 66 88% Sub Task 2.1 1/2/19 30 100% Sub Task 2.2 1/1/19 25 80% Sub Task 2.3 1/27/19 10 70% Task 3 1/2/19 10 40% Sub Task 3.1 1/2/19 10 40% 31 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. This a Gantt chart representing the various tasks to be performed along with there duration and degree of completion, you can use it as per the need
- 32. Project Management Gantt Chart (2/2) 2019 Plan Actual Jan Feb Mar Apr Activity Start Duration Budget Start Duration Budget % 3 10 17 24 31 7 14 22 28 7 14 21 14 4 11 18 Activity 1 3-Jan 8 $963 3-Jan 4 $972 95% Activity 2 11-Jan 11 $1,120 7-Jan 4 $1,516 34% Activity 3 18-Jan 11 $1,582 19-Jan 2 $1,792 52% Activity 4 21-Jan 2 $360 21-Jan 11 $339 29% Activity 5 1-Feb 2 $100 1-Feb 13 $372 64% Activity 6 3-Feb 9 $1,230 9-Feb 5 $1,340 19% Activity 7 8-Feb 1 $280 20-Feb 6 $272 24% Activity 8 11-Feb 7 $1,000 28-Feb 11 $864 30% Activity 9 19-Feb 3 $480 11-Mar 4 $552 39% Activity 10 28-Feb 2 $393 20-Mar 1 $366 12% This a Gantt chart representing the various activities to be performed along with there duration and degree of completion, you can use it as per the need 32 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
- 33. Project Cost Estimate * See software development estimate #Units/Hrs. Cost/Unit/Hr. Subtotals WBS Level 1 Totals % of Total WBS Items 1. Project Management $306,300 20% Project Manager 960 $100 $96,000 Project Team members 1920 $75 $144,000 Contractors (10% of software development and testing) $66,300 2. Hardware $76,000 5% 2.1 Handheld devices 100 $600 $60,000 2.2 Servers 4 $4,000 $16,000 3. Software $614,000 40% 3.1 Licensed software 100 $200 $20,0000 3.2 Software development* $594,000 4. Testing (10% of total hardware & software costs) $69,000 $69,000 5% 5. Training and Support $202,400 13% Trainee cost 100 $500 $50,000 Travel Cost 12 $700 $8,400 Project team members 1920 $75 $144,000 6. Reserves (20% of total estimate) $253,540 $253,540 17% Total project cost estimate $1,521,240 This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This slide covers the cost estimates split across different sections which would be involved while bringing the project in to action. You can modify these sections and estimates as per the requirements 33
- 34. Project Human Resource Management Project Human Resource Management Inputs Tools & Techniques Outputs › Project interfaces › Staffing requirements › Constraints › Templates › Human resource practises › Organizational theory › Stakeholders analysis › Role & responsibility assignments › Staffing management plan › Organizational chart › Supporting detail › Staffing management plan › Staffing pool description › Recruitment practises › Negotiation › Pro-assignments › Procurements › Project staff assigned › Project team directory › Project staff › Project plan › Staffing management plan › Performance reports › External feedback › Team building activities › General management skills › Reward & recognition systems › Collocation › Training › Performance improvements › Input to performance appraisals HR Management is critically important in ensuring the proper execution of the project. We have listed down the key tasks of the HR management and how they would be helping in the project execution. You can alter these elements as per your requirements 34 This slide is 100% editable. Adapt it your needs and capture your audience’s attention.
- 35. Project Quality Management Provide an overview of the process you plan to employ to manage quality, describing the items below at a high level. Include a problem definition or statement and any relevant background information. Purpose & Overview Provide a high level description of planned procedures used to prevent , track or resolve problems or issues identified in project processes detected n QA reviews of this project or preview similar projects. Use an Error Report Form Corrective Action Plan This section describes the product, project, and process metrics that will be captured and monitored for the project and any tools that will be used to do so. Metrics & Tools This section specifies the schedule, resources, and methods and procedures to be used in conducting project reviews and audits. Review & Audit Plan This section references any standards and guidelines that will be used on the project, and addresses how compliance with these standards and guidelines will be determined and to which project deliverable they will apply. The project deliverables are then evaluated against these criteria before they are formally approved. Scope Describe who will be involved in the quality management process. What roles and teams are required? Are meetings required? If so, how often? Roles & Responsibilities Insert Project Name Last Updated: (Insert Date) This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Quality Management is an integral part of project management so as to ensure that all the aspects of project have been carefully analysed and implemented. This slide covers all the broad topics which would help in ensuring a Good Quality Project implementation. You can modify this topics as per the need 35
- 36. Project Progress Summary Project Deliverable(s) Cost/ Hours Status Priority Deadline Task Assignee Description Deliverable % Done Fixed Cost Est. Hrs Actual Hrs Project Name x High 8/27/15 Task Details of task here 100% $ x High 8/27/15 Task 50% $ Low 10/11/15 Task 0% $ Project Name Project Name Project Name This template covers the broad summary of the entire project to highlight the completion level, its priority and the cost associated with these tasks. You can se this as per your requirements 36 This slide is 100% editable. Adapt it your needs and capture your audience’s attention.
- 37. Project Management Dashboard 9/2 9/7 9/12 9/17 9/22 9/27 10/2 10/7 10/12 Set Kick-off-Meeting Agree on Objectives Detailed Reqs. Hard ward Reqs. Final Resource Plan Staffing Technical Reqs. Testing Dev. Complete Hard ward Config. System Testing Launch Tasks Assigned To Priority Status Set kick-off meeting Alex B. Complete Agree on objectives Frank C. Complete Detailed Reqs. Jacob S. Complete Hardware Reqs. Jacob S. Overdue Final Resource Plan Jacob S. In progress Staffing Alex B. In progress Technical Reqs. Frank C. Not started Testing Kennedy K. Not started Dev. Complete Jacob S. Not started Hardware Config. Alex B. Not started System Testing Kennedy K. Not started Launch Overall Task Status Complete Overdue In Progress Not Starts 80,000 50,000 Planned Actual Budget 5 2 4 Decisions Actions Change Requests Pending Items This is a graphical presentation to understand the overall management of the project and to analyse the budget as well as the timelines of the project 37 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
- 38. Project Issues Management ID Current Status Priority Issue Description Assigned To Owner Expected Resolution Date Escalation Required (Y/N) Open Critical Example: Issues raised by board members about the financial viability of the project are preventing the project from moving forward as planned Yes Work In Progress High Example: The project is short on a specific skill set No Closed Medium Example: Negotiations with functional managers in a n organization competing for scarce human resources are forecasted to delay project completion Yes Low Issue Management Log Project Name: <Optional> National Center: <Required> Project Manager Name: <Required> Project Description: <Required> This slide is 100% editable. Adapt it your needs and capture your audience’s attention. List down the issues which are acting as barriers in the successful execution of the project and mention the priority level associated with each of these issues. This would enable you to manage these obstacles effectively & efficiently 38
- 39. PROJECT CONTROL Project Status Report Actual Vs. Planned Comparison Cost Performance Index Project Health Card Project Dashboard- KPI’s 39
- 40. Project Status Report (1/2) Project Title Here Project Path Yellow Title Owner Due Status Project Approval J. Bob 1-Jan-13 Complete Planning R. Mack 1-Mar-13 Complete Design D. Hoff 1-May-13 In Progress Development S. Queue 1-Jul-13 Not Started Training I. Manning 1-Sep-13 Not Started Launch L. Dizzy 1-Oct-13 Not Started Support J. Bob 1-Nov-13 Not Started Project Close Out R. Mack 1-Dec-13 Not Started Key Risks Green Title Owner Due Status Risk Description #1 J. Bob 25-May-13 In Progress Risk Description #2 R. Mack 26-Jul-13 In Progress Risk Description #3 D. Hoff 3-Nov-13 In Progress Risk Description #4 I. Manning 15-Nov-13 In Progress Risk Description #5 L. Dizzy 1-Dec-13 In Progress Key Issues Green Title Owner Due Status Issue Description #1 S. Queue 1-Jul-13 In Progress Issue Description #2 I. Manning 13-Aug-13 In Progress Issue Description #3 L. Dizzy 17-Sep-13 In Progress Issue Description #4 R. Mack 3-Oct-13 In Progress Issue Description #5 D. Hoff 18-Oct-13 In Progress Project Manager Billy Bob Brother Project Sponsor Big Boss Man Project Start Date January 1, 2013 Project End Date December 31, 2013 Project Description/ Scope Statement This is the Description of the Project. This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This is a report capturing the current status of the project. It will help you in achieving clarity about the completion of the project & would enable you to focus on the risk & issues associated with the project 40
- 41. Project Status Report (2/2) Project Name / No. DATE: 01.01.2018 AUTHOR: <Name> Time / Deadlines Costs/Budget Requirements Overall Status Next Steps Decis This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This is a report capturing the current status of the project. It will help you in achieving clarity about the completion of the project & would enable you to focus on the risk & issues associated with the project 41
- 42. Budgeting - Planned/ Actual Comparison Type of cost Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year Planned Cost 50 100 150 Actual Cost 100 100 Value Difference 50 -100 0 0 0 0 0 0 0 0 0 0 -50 8 5 6 4 7 7.5 5.6 4.5 -2 -5 -6 -1 -8 -3 -7 -2 -10 -5 0 5 10 Deviation 1 1.9 1.2 2.5 2 3.9 2.9 4.9 6.9 1 1.9 1.2 2.5 2 3.9 2.9 4.9 6.9 Planned Costs Vs. Actual Costs Planned Costs Actual Costs This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Below is the comparison of the actual versus planned budgeted figures, you can alter them as per your requirements 42
- 43. Cost Performance Index Project Name Cost Performance Index Und Schedule Performance Index PROJECT TITLE CPI SPI BUDGET % COMPLETE TO DATE COST VARIANCE PLAN VARIANCE A Placeholder 0.98 1.34 1 000 000 xx.xx% xxxx xxxx B Placeholder 1.00 0.62 1 000 000 xx.xx% xxxx xxxx C Placeholder 0.91 0.85 1 000 000 xx.xx% xxxx xxxx D Placeholder 0.90 0.75 1 000 000 xx.xx% xxxx xxxx E Placeholder 0.95 0.50 1 000 000 xx.xx% xxxx xxxx F Placeholder 0.97 0.86 1 000 000 xx.xx% xxxx xxxx G Placeholder 0.93 1.01 1 000 000 xx.xx% xxxx xxxx H Placeholder 0.89 0.83 1 000 000 xx.xx% xxxx xxxx I Placeholder 0.99 0.97 1 000 000 xx.xx% xxxx xxxx Cost Performance Index Underrun 0 to 5% Overrun 5 to 10% Overrun Schedule Performance Index Underrun 0 to 5% Overrun This slide helps you in ascertaining the actual cost incurred in executing each of the tasks and the variance in the actual & planned numbers 43 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
- 44. Project Health Card Schedule The project schedule is on track. Resourcing Resourcing is adequate. Budget Project is within budget. Risks All project risks are in control. Issues Project issues need attention. Benefits Project benefits are off track and need to be fixed. Overall project status is GREEN This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This covers the overall project status of different factors associated with the project, you can alter them as per your requirements 44
- 45. Project Health Card Key Stakeholders Raj K, Sam Manh, Kim k, Zuhen Kahen, Mark Wall, Ruther Kem Id Task Name Owner Start Date End Date Actual Forecast Duration Status 1 Analysis Neel 2-Oct 29-Oct 35 45 20 2 Testing Kam 10-Oct 26-Oct 20 25 12 3 Build Kam 12-Oct 15-Oct 78 75 4 4 QAT Zam 25-Oct 25-Oct 0 16 19 5 Performance Analysis Sjum 15-Oct 6-Nov 0 0 17 6 Team Reporting Sum 9-Nov 11-Nov 0 0 3 7 Generate Documentation Kum 22-Nov 1-Dec 0 0 8 8 Code Review Zam 2-Dec 7-Dec 0 0 4 9 Test Analysis Neel 10- Dec 23-Dec 0 0 10 10 Test Analysis Neel 5-Oct 23-Oct 0 53 15 11 Execute Rum 6-oct 27-Oct 0 44 16 12 Close project Rum 25-Dec 25-Dec 1 0 1 Top 5 Concerns (Risk or Issues) 1 The business requirements have not been signed off. Shum On Track 2 The servers for the project have not been commissioned Support Concern 3 Business users for testing are not allowed Summer Delayed 4 Testing is not progressing as per the plan QA Lead Concern Open Actions and Change Requests 1 Pending change request for new login screen Neel On Track 2 Tech Architecture needs alignment need to be confirmed Architect Concern 3 Customer impact assessment SME Delayed 4 Check the impact on delivery dates on other items Manager Concern Milestones and Key Dates 1 Development complete On Track 15-Dec 2 Testing Complete Concern 25-Dec 3 Planning for Change Delayed 23-Dec 4 5 Notes & To Do List 1 Submit papers 12-Feb 2 Call helpdesk for Support ticket on Server H/W 12-Oct 3 Check system requirements 12-nov 4 Update Sponsor on budget changes 11-Dec On Track Concern Delayed Task Meter Resource Work Load (Days) 45 16 23 3 17 8 17 Neel Kam Zam Sum Sjum Kum Rum This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This covers the overall project status of different factors associated with the project, you can alter them as per your requirements 45
- 46. Project Dashboard Project: Manhattan Primary Resources Name Role Sanjay H. Dev Lead & DBA Joe Smith GUI Developer Steve M. CU Developer Amit K. API Developer Jeff Wong GUI & API Developer Melarie R. Graphic Artist Philip R.S. QA Engineer King Uber Project Sponsor Tom the Grunt Project Manager Timeline Milestone Start End Mar April May June July Aug Project Charter Mar 1 … Gather Requirements Mar 4 Mar 22 Design Discussions Mar 25 April 30 Primary Coding May 1 Aug 2 Testing Cycle Aug 5 Aug 16 Beta Release Aug 19 Aug 29 Roll out Aug 30 … Objective Primary Manhattan Rollout Main Focus Usability improvements and new features, focusing on more robust client/server architecture Issues/ Risks No current risks identified Key Discussion Items Currently performing unit tests and validations of primary architecture design concepts Project Status: Green Complete 65% This is a representation of the entire project in a gist form capturing all the important highlights of the project. You can alter this as per the need 46 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
- 48. Project Conclusion Report – Performance Analysis Project Name PROJECT NAME/ NO. DATE <Date> PROJECT START <Date> PROJECT END <Date> AUTHOR <Name 1> CLIENT <Name 2> PROJECT MANAGER <Name 3> PROJECT MEMBERS <Name 4>, <Name 5>, <Name 6, …..> Planned Project Objective (Target) Actual Project Result (Actual) Deviation/ Cause Actual project assignment, objectives and goals Ascertained results of the Project Reasons & Causes of deviations & responsible person … … … … … … This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This is an analysis carried out to capture the overall performance of the project and the deviation between the planned & actual results 48
- 49. Project Conclusion Report – Deadline/ Milestones Project Name No. Date/ Milestone Date (Plan) Date (Plan) Deviations/ Cause 1.1 <Text> <Date> <Date> Reasons & causes of deviations & responsible person 1.2 <Text> <Date> <Date> … 1.3 <Text> <Date> <Date> … 1.4 <Text> <Date> <Date> … 1.5 <Text> <Date> <Date> … This slide is 100% editable. Adapt it your needs and capture your audience’s attention. This is an analysis carried out to capture the milestones of the project and the deviation between the planned & actual dates of achieving the same 49
- 50. Project Conclusion Report – Budget/ Costs Project Name Staff Costs {internal} 00.000 00.000 Reasons and causes of deviations & responsible person Services {external} 00.000 00.000 … Material 00.000 00.000 … Travel Expenses 0.000 0.000 … Advertising Expenses 0.000 0.000 … Rent 0.000 0.000 … Hardware 0.000 0.000 … Software/ Licenses 0.000 0.000 … Equipment 0.000 0.000 … Other Costs 0.000 0.000 … Total Costs 00.000 00.000 … Type of Cost Planned Costs Actual Costs Deviations/ Causes This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Track the actual & planned cost involved in the execution of the project and also list down the causes of the deviations 50
- 51. Project Conclusion Report – Open Issues No. Task/ Description Date Responsible 1.1 <Text> <Date> <Name> 1.2 <Text> <Date> <Name> 1.3 <Text> <Date> <Name> 1.4 <Text> <Date> <Name> 1.5 <Text> <Date> <Name> Project Name Still Pending Activities / Follow - ups Date Signature Client Signature Project Manager This slide is 100% editable. Adapt it your needs and capture your audience’s attention. List down all the issues which still needs to be resolved in completing the project and mention the names of people responsible in resolving those issues 51
- 52. Project Management Steps Project Management Evaluate This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Analyze This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Design This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Develop This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Closure This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Monitor This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Implement This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 52
- 53. Project Management Skills Project Management Skills People Management Skills Soft Skills Management Horizontal Management Skills Change Management Skills Managing Expectations Technical Skills This slide is 100% editable. Adapt it your needs and capture your audience’s attention. 53
- 54. Project Management Elements Is there a process to the project ? Having the correct skill sets & resources needed to complete the project. Having the correct tools to complete the project. Ecosystem Every project is dependent upon process, people, & tools & they determine how gets done. Each has its own strengths & weaknesses, & provides different values to a project. This slide is 100% editable. Adapt it your needs and capture your audience’s attention. 54
- 55. Project Management Framework Pre- Project Initiating Planning Executing Closing Common Processes, Tasks, and Activities (Executing, Monitoring, and Controlling) Post- Project This slide is 100% editable. Adapt it your needs and capture your audience’s attention. 55
- 56. Project Management Phases Project Kick Off Project Approval Completion Project Construct Release Planning Release Implementation Results Implementation Discharge Of Project Teams 01 02 03 04 05 06 07 Initiation Project set-up Planning Realization Strategic Planning Introduction Acceptance Overview of Activities During Project Implementation This slide is 100% editable. Adapt it your needs and capture your audience’s attention. 56
- 57. Project Governance Model Icon Slide 57 This slide is 100% editable. Adapt it your needs and capture your audience’s attention.
- 59. Vision and Mission Vision This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Mission This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 59
- 60. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Designation Name Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Designation Name Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Designation Name Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Designation Name Here Our Team 60
- 61. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Professional This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Creative This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Talented About Us 61
- 62. Comparison Facebook This slide is 100% editable. Adapt it to your needs and capture your audience's attention. LinkedIn This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Google This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Twitter This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 20% 40% 60% 30% 62
- 63. Mind Map Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 63
- 64. Timeline Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 2014 2015 2016 2017 2018 64
- 65. 0 10 20 30 40 50 60 70 0 10 20 30 40 50 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. Bubble Chart Product This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 01 Product This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 02 65
- 66. Stacked Bar 0 10 20 30 40 50 60 70 80 90 100 FY 01 FY 02 FY 03 FY 04 70% 55% 40% 30% Product This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 01 Product This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 02 66
- 67. Thank You This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Address: # street number, city, state Contact Number: 0123456789 Email Address: emailaddress123@gmail.com 67