Project Management Powerpoint Presentation Slides

Your Company Name
Project
Management

2
Content
Project Scope & Description
01
Project Initiation
02
Project Budgeting & Time Management
03
Project Risk & Communication plan
04
Project Execution
05
Project Control
06
Project Conclusion
07
This slide is 100% editable. Adapt it your needs and capture your audience’s attention.

3
Scope & Description
Budgeting & Time Management
Execution
Control
Initiation
Risk & Communication plan
Conclusion
Project

4
Project Scope & Description
Project Brief
Project
Description
Project
Lifecycle
Project Management
Process

5
Project Brief/ Summary
Objectives
Expected Outcomes
Status

6
Project Description This slide is 100% editable. Adapt it your needs and capture your
audience’s attention.
01
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02
03
04
05

Project Management Lifecycle
7
Phase 1 Phase 2 Phase 3 Phase 4
(Conceive)
• Identify Need
• Establish Feasibility
• Look for alternatives
• Present the proposal
• Approval to proceed
(Develop)
• Develop the plan
• Assess the risk factors
• Allocate budget
• Present the project brief
• Obtain approval
(Execute)
• Design review
• Quality assurance
• Control
• Verify the performance results
• Do modifications
• Progress monitoring
• Forecasting and reporting
• Deliver the project
(Finish)
• Reviews & acceptance
• Issues management
• Re-assign remaining tasks
• Project closing
Concept Planning Execution Transfer
Timeline
Level of Total Effort

The Project Process
8
Major
Project
Proposals
Initial Project
Project
Set-up
Project
Definition
Detailed
Design
Tender Invitation
& Assessment
Conceptual
Design
Assess Project Priority
Appoint Project Leader
Appoint Project Team
Undertake Project Risk
Assessment
Prepare Sub-system Detailed
Design
Prepare Final Documents including:
- Design Documents
Send out Invitations (ITTS)
Receive Tenders
Evaluate Tenders
Choose preferred Company
Prepare Outline
Conceptual Design
Update PMP
Implement Project Complete Project
Readiness For
Operation
- Acceptance Of
System
Control
Project
Review
Confirm
Completion
Installation
&
Execution
Track the project status
Compare actual vs.
planned figures
Undertake Post
Project Review
Review Project Records
Complete Handover Documents
Obtain Acceptance of
Completed Project
Installation & Set up
Organise training
Develop cost estimates
Project
Justification
- Approve Project
Definition
Design Approval
- Approval of Final
Documents
Readiness for
Manufacture -
Approval to
place Contract
Strategic and
Budgetary
- Approval
Undertake
Tender
Gate 1 Gate 2
Gate 0 Gate 3
Gate 4
Undertake
Design
Prepare Technical Design
Ensure Machine
Compatibility Prepare
Safety Case Modification

9
Project Initiation
Project Scope
Management
Risk
Management
Risk Identification
Project
Management
Team

Project Scope Management
10
Project Assumptions
Project Deliverables
Project Exclusions
Project Scope
Description
Project Acceptance
Criteria

Risk Identification (1/2)
11
Type of Risk Jeopardy
Description of
the Risk
Expectation of
the Risk
(1 to 10)
Impact of
the Risk
(1 to 10)
Severity of the
Risk
(Expectation x
Impact)
Contingencies/
Plan of Action
Delay of critical
resource
Budget Schedule
No Funds available
unit XYZ individual is
Located.
7 9 63
Contract organization
to locate XYZ
individual.
Delay getting
additional data
Schedule
Contractor is currently
searching for it.
3 7 21
Focus on task, not
additional contingency
required
Extra Project Asset Schedule Resources
Can’t obtain any extra
Assets
2 5 10
Not necessary at this
time

Risk Identification (2/2)
12
Communications
Time
Identify
Risks
Cost
Resources
Scope
Environmental
Budget
Exceeded
Unanticipated
Expenditure
Skills Gap
Industrial Action
Machinery
Unavailable
Team Is Under
- Resourced
Materials
Shortage
Weather
Delay
Progress
Bad Weather
Results In Re-work
Adverse Environmental
Effects Occur
Environment
Approvals Not
Complied With
Project Changes
Poorly Managed
Scope Poorly
Defined
Scope Creep
Scope Communications
(Stakeholder
Dissatisfaction)
Positive & Timely
Communications
(Positive Publicity)
Opportunity To
Compress Schedule
Tasks Omitted
From Schedule
Schedule
Overruns

13
Types Of Risk Insignificant Minor Moderate Major Severe
Delay of critical resource Critical Critical Low Low High
Delay in getting additional data Critical Critical Low High High
Schedule Overruns Critical Low Low High Medium
Poor Communication Low Low High High Medium
Skills Gap Low High High Medium Medium
High Low Medium Critical
Risk Management Report

Project Management Team
14
Text Here Text Here Text Here Text Here
Team A Team B Team C Team D
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
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it to your needs and capture your
audience's attention.
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here

Project Manager/ Project Team
15
Proposal Project Manger
Function Name Phone Email Leave of Absence
Project Manager <Name> <Phone Number> <Email Address> -
Proposal Project Manger
Function Name Phone Email Time Portion (%)
<Your Function> <Name> <Phone Number> <Email Address> 100%
Alternative: Department <Name> <Phone Number> <Email Address> 00%
Project Name:

16
Project Budget
Project Timeline
Work Breakdown Structure
Activity Sequence
Project Budgeting
& Time
Management

Project Management Budget – Design 1
17
$Jan $Feb $Mar $Apr $May
Install System 0.0 0.00 0.00 0.00 0.00 0.00
Perform Acceptance Test 0.0 0.00 0.00 0.00 0.00 0.00
Perform Post Project Review 0.0 0.00 0.00 0.00 0.00 0.00
Archive Materials 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00
Customer Progress Meetings/ Reports 0.0 0.00 0.00 0.00 0.00 0.00
Internal Status Meeting/ Reports 0.0 0.00 0.00 0.00 0.00 0.00
Interface to Other Internal Departments 0.0 0.00 0.00 0.00 0.00 0.00
Configuration Management 0.0 0.00 0.00 0.00 0.00 0.00
Quality Assurance 0.0 0.00 0.00 0.00 0.00 0.00
Overall Project Management 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00
Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotals 0.0 $5.00 $5.00 $5.00 $5.00 $25.00
Risk (Contingency) 0.0 0.00 0.00 0.00 0.00 0.00
Total (Scheduled) 0.0 $5.00 $5.00 $5.00 $5.00 $25.00
Project
Management
Project
Delivery
Other Cost
Capture the
budget estimates
in this slide

Project Management Budget- Design 2 (1/2)
18
Expenses
Internal Funding Text Here Text Here Text Here Text Here
Department Budget Text Here Text Here Text Here Text Here
Customer Billing/ Invoicing Text Here Text Here Text Here Text Here
Existing Revenue Streams Text Here Text Here Text Here Text Here
Other Text Here Text Here Text Here Text Here
Total Internal Income - - - -
External Funding/ Other Text Here Text Here Text Here Text Here
Government Grants Text Here Text Here Text Here Text Here
Itemized Income Text Here Text Here Text Here Text Here
Total External Income - - - -
Total Income - - - -
Capture the
budget estimates
in this slide
Jan Feb Mar Apr

Project Management Budget- Design 2 (2/2)
19
Jan Feb Mar Apr
Expenses
Category Name Text Here Text Here Text Here Text Here
Department Budget Text Here Text Here Text Here Text Here
Customer Billing/ Invoicing Text Here Text Here Text Here Text Here
Existing Revenue Streams Text Here Text Here Text Here Text Here
Other Text Here Text Here Text Here Text Here
Subtotal - - - -
Category Name Text Here Text Here Text Here Text Here
Government Grants Text Here Text Here Text Here Text Here
Subtotal - - - -
Total Expenses - - - -
Capture the
budget estimates
in this slide

Project Timeline
20
Jan Mar May Jul Oct
Feb Apr Jun Aug Dec
Sep Nov
2017
Milestone6
Nov30
Milestone4
Jun29
Milestone3
Mar14
Milestone2
Mar7
Milestone1
Jan10
Milestone5
Oct20
Jan5 – Mar1
Feb2 – Mar14
Mar14 –May2
Mar25 – Oct20
Oct21 – Nov15
Nov16 – Dec20
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6

Work Breakdown Structure
21
Phases Duration (in Days) Number of Resources
1. Define the problem
Meet users 2 2
Determine scope 1 2
2. Produce the project schedule
Develop Work breakdown structure 2 -
Estimate resources & duration 2 3
3. Confirm project feasibility
Identify tangible & intangible costs 4 2
Evaluate technical & resource feasibility 6 1
4. Staff the project
Develop a project resource plan 3 2
Organize project team 7 5
5. Launch the project
Execute the project 8 7
Set up project facilities & resources 4 3
Once the timeline of the
project is in place, prepare
the Work Breakdown
structure, listing all the tasks
which needs to be fulfilled
and its duration as well as
the number of people
required to complete that
work. You can use this
template to list down the
work

Activities Sequence
22
Follow WBS OR Schedule Activity name.
Description of activity in enough detail so that the person(S) performing the work
understands what is required to complete it.
Your Text Here Activity name.
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attention. Adapt it your needs and capture your audience’s attention.
ID Activity Description of Work
Project Acronym Activity List Worksheet
Your Logo
Customer Name Project ID No:
Prepare an activity
sequence listing
down the work
which needs to be
performed and its
description

23
Risk Assessment
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and capture your audience's attention.
Risk Tracker
Communication Plan

Risk Assessment
24
Degree of
Impact
High
Medium
Low
Probability
of
Occurrence
Low Medium High
Green area indicates ‘no’, don’t
develop a Risk Management Plan
Yellow area indicates ‘iffy’, answer on a
case by case basis
Red area indicates ‘yes’, we need to
develop a Risk Management Plan
Assess the level of
impact the risk factors
would have and there
probability of
occurrence while
implementing the
project

Risk Tracker
25
ID Description of Risk Impact Risk Response Risk Level Risk Owner Notes
1 Supply delay Pushes launch
Confirm delivery dates by
Phase 2 High Clarissa Text Here
2 Factory availability Cost overruns Stakeholder trip to China High Dave, Rajesh & Nina Text Here
3 Steering committee unavailable Delay launch marketing
Define marketing plans in
March Low Tyrell Text Here
4 Your Text Here Your Text Here Your Text Here Your Text Here Text Here
Date of Last Review:

Communication Plan
26
Communicate
What
Purpose
Frequency/
Duration
Communicate to Communication
Method
Team Stakeholders
Text Here Text Here Text Here Text Here Text Here Text Here

Communication Plan- Detailed
27
Deliverable Description Delivery Method Frequency Owner Audience
Reports
Project status report
Regular update on critical
project issues
E-mail Weekly Project Manager
Project Manager
Project Sponsor
Project Team
Quality audit report
Regular update on project
quality performance
E-mail Weekly Quality Manager
Project Manager
Project Sponsor
<Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
Presentations
Project review Project status update Meeting Monthly Project Manager
Project Manager
Project Sponsor
Project Team
Project
Announcements
Task reminders Task Owner schedule E-mail Daily Project Manager
Project Manager
Project Team
Reviews and
Meetings
Team meeting
Meeting to review project
status
Meeting Weekly Project Coordinator
Project Manager
Project Sponsor
Project Team
Quality Manager
Team Morale
Team event
Regularly schedule team
morale events
Event Quarterly Project Sponsor
Project Manager
Project Sponsor
Project Team

28
› Task Matrix
› Roles & Responsibilities
› Project Work Plan
› Project Management Gantt Chart
› Project Cost Estimate
› HR Management
› Quality Management
› Project Progress Summary
› Project Management Dashboard
› Issues Management

Task Matrix
29
Function/ Role Main Tasks Companies Responsibilities
Client
› Contribution to company development
› Point of Project Review
Project assignment
› Company’s interest (overall
responsibility)
› Compatibility of the project with
company strategy
Project Manger
Project planning and organization of the
project resources, coordination of tasks
› Signature authority up to xxx
› Dollar (predefined max. amount)
› Schedule goals, cost targets and quality
objectives
› Evaluation of results
Project Employee
› Deadlines work package content
› Support of planning
Task related competence Professionalism
Project Committee
› Expertise
› Support of planning
› Interface management
Recommendations, decisions, guidelines
› Conflict – and problem solving
› Professionalism
List down all the tasks
and the
responsibilities in the
below table which
would help in the
execution of the
project

Roles & Responsibilities
30
ROLE
Executive
Sponsor
Project
Sponsor
Steering
Committe
Advisory
Committe
Role
#5
Project
Manager
Tech
Lead
Functional
Lead
SME
Project
Team
Member
Developer
Administra
tive
support
Business
Analyst
Role#4
Role
#5
Consultant
PMO
Role
#3
Role
#4
Project Deliverable
(or Activity)
Project Leadership Project Team Members Project Sub- Teams External Resources
Initial Phase Activities
Request Review by PMO A/C R/A R/A A/C C
Subject Project Request R A
Research Solution I R/A A/C A/C C C C
Develop Business Case I A/C I I R/A C C C C C C
Plan Phase Activities
Create Project Charter C C R/A C C C C C
Create Schedule I I I I R/A C C C C C C C C I
Create Additional Plans as
Required
I I I R/A I I I I C I
Execute Phase Activities
Build Deliverables C/I C/I C/I C/I R/A R/A R/A R/A R/A A/C
Create Status Report I I I I R/A R/A R/A R/A C I
Control Phase Activities
Perfotm Change Management C C C R A A A C I
Close Phase Activities
Create Lessions Learned C C C C R/A C C C C C C C C C
Create Project Closure Report I I I I R/A I I I I I I I I
R - Responsible A - Accountable C - Contributing I - Informed
Mention the roles &
responsibilities of
the project team
with respect to all
the project
deliverables using
this table

Project Work Plan
31
Text Here
Text Here
Text Here
Text Here
Text Here
Text Here
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
June
May
April
March
February
January
This slide covers the
entire work plan of the
project split across
different months and is
also highlighting the
degree of completion.
You can alter it as per
your requirements
This slide is 100%
editable. Adapt it to
your needs and
capture your
This slide is 100%
your needs and
capture your
This slide is 100%
your needs and
capture your
This slide is 100%
your needs and
capture your
This slide is 100%
your needs and
capture your

Project Management Gantt Chart (1/2)
32
Task Start
Duration
(Days)
%
Complete
02
-
Jan
-
12
09
-
Jan
-
12
16
-
Jan
–
12
23
-
Jan
-
12
30
-
Jan
–
12
06
-
Feb
-
12
13
-
Feb
-
12
20
-
Feb
-
12
27
-
Feb
-
12
05
-
Mar
–
12
Task 1 1/2/12 35 26%
Sub Task 1.1 1/2/12 10 40%
Sub Task 1.2 1/12/12 25 20%
Task 1 1/2/12 66 88%
Sub Task 2.1 1/2/12 30 100%
Sub Task 2.2 1/1/12 25 80%
Sub Task 2.3 1/27/12 10 70%
Task 1 1/2/12 10 40%
Sub Task 3.1 1/2/12 10 40%
This a Gantt chart
representing the
various tasks to be
performed along with
there duration and
degree of completion,
you can use it as per
the need

Project Management Gantt Chart (2/2)
33
2012
Plan Actual
Activity Start Duration Budget($) Start Duration Budget($) % 3 10 17 24 31 7 14 22 28 7 14 21 14 4 11 18
Activity 1 3-Jan 8 963 3-Jan 4 972 95%
Activity 2 11-Jan 11 1,120 7-Jan 4 1,516 34%
Activity 3 18-Jan 11 1,582 19-Jan 2 1,792 52%
Activity 4 21-Jan 2 360 21-Jan 11 339 29%
Activity 5 1-Feb 2 100 1-Feb 13 372 64%
Activity 6 3-Feb 9 1,230 9-Feb 5 1,340 19%
Activity 7 8-Feb 1 280 20-Feb 6 272 24%
Activity 8 11-Feb 7 1,000 28-Feb 11 864 30%
Activity 9 19-Feb 3 480 11-Mar 4 552 39%
Activity 10 28-Feb 2 393 20-Mar 1 366 12%
This a Gantt chart
representing the
various activities to
be performed along
with there duration
and degree of
completion, you can
use it as per the need
Jan Feb Mar

Project Cost Estimate
34
#Units/Hrs. Cost/Unit/Hr. Subtotals
WBS Level 1
Totals
% of Total
WBS Items
1. Project Management $306,300 20%
Project Manager 960 $100 $96,000
Project Team members 1920 $75 $144,000
Contractors (10% of software development and testing) $66,300
2. Hardware $76,000 5%
2.1 Handheld devices 100 $600 $60,000
2.2 Servers 4 $4,000 $16,000
3. Software $614,000 40%
3.1 Licensed software 100 $200 $20,0000
3.2 Software development* $594,000
4. Testing (10% of total hardware & software costs) $69,000 $69,000 5%
5. Training and Support $202,400 13%
Trainee cost 100 $500 $50,000
Travel Cost 12 $700 $8,400
Project team members 1920 $75 $144,000
6. Reserves (20% of total estimate) $253,540 $253,540 17%
Total project cost estimate $1,521,240
This slide covers the cost
estimates split across
different sections which
would be involved while
bringing the project in to
action. You can modify
these sections and
estimates as per the
requirements

Inputs
Tools And
Techniques
Outputs
Organizational
Planning
› Project interfaces
› Staffing requirements
› Constraints
› Templates
› Human resource
practises
› Organizational theory
› Stakeholders analysis
› Role & responsibility
assignments
› Staffing management
plan
› Organizational chart
› Supporting
Staff Acquisition
Staffing management plan
Staffing pool description
Recruitment practises
Negotiation
Pro-assignments
Procurements
Project staff assigned
Project team directory
Team Development
Project staff
Project plan
Staffing management plan
Performance reports
External feedback
Team building activities
General management skills
Reward & recognition
systems
Collocation
Training
Performance improvements
Input to performance
appraisals
Project Human Resource Management
35
HR Management is critically
important in ensuring the
proper execution of the
project. We have listed down
the key tasks of the HR
management and how they
would be helping in the
project execution. You can
alter these elements as per
your requirements

Project Quality Management
36
Insert Project Name
Last Updated: (Insert Date)
Provide an overview of the process you plan to employ
to manage quality, describing the items below at a high
level. Include a problem definition or statement and any
relevant background information.
Purpose & Overview This section references any standards and guidelines that will be
used on the project, and addresses how compliance with these
standards and guidelines will be determined and to which project
deliverable they will apply. The project deliverables are then
evaluated against these criteria before they are formally approved.
Scope
Describe who will be involved in the quality
management process. What roles and teams are
required? Are meetings required? If so, how often?
Roles & Responsibilities
This section describes the product, project, and process
metrics that will be captured and monitored for the project
and any tools that will be used to do so.
Metrics & Tools
This section specifies the schedule, resources, and
methods and procedures to be used in conducting
project reviews and audits.
Review & Audit Plan
Provide a high level description of planned procedures used to
prevent , track or resolve problems or issues identified in project
processes detected n QA reviews of this project or preview similar
projects. Use an Error Report Form
Corrective Action Plan
Quality Management is an
integral part of project
management so as to ensure
that all the aspects of project
have been carefully analysed
and implemented. This slide
covers all the broad topics
which would help in ensuring a
Good Quality Project
implementation. You can
modify this topics as per the
need

Project Progress Summary
37
Project Deliverable(s) Cost/ Hours
Status Priority Deadline Task Assignee Description Deliverable % Done Fixed Cost Est. Hrs Actual Hrs
Project Name
x High 8/27/15 Task
Details of
Task Here
100% $
x High 8/27/15 Task 50% $
Low 10/11/15 Task 0% $
Project Name
Project Name
Project Name
This template covers the
broad summary of the
entire project to highlight
the completion level, its
priority and the cost
associated with these
tasks. You can se this as
per your requirements

Project Management Dashboard
38
Tasks Assigned To Priority Status
Set kick-off meeting Alex B. Complete
Agree on objectives Frank C. Complete
Detailed Reqs. Jacob S. Complete
Hardware Reqs. Jacob S. Overdue
Final Resource Plan Jacob S. In progress
Staffing Alex B. In progress
Technical Reqs. Frank C. Not started
Testing Kennedy K. Not started
Dev. Complete Jacob S. Not started
Hardware Config. Alex B. Not started
System Testing Kennedy K. Not started
Launch
Overall Task Status
Complete
Overdue
In Progress
Not Starts 80,000
50,000
Planned
Actual
Budget
5
2
4
Decisions Actions Change
Requests
Pending Items
9/2 9/7 9/12 9/17 9/22 9/27 10/2 10/7 10/12
Set Kick-off-Meeting
Agree on Objectives
Detailed Reqs.
Hard ward Reqs.
Final Resource Plan
Staffing
Technical Reqs.
Testing
Dev. Complete
Hard ward Config.
System Testing
Launch
This is a graphical
presentation to
understand the
overall management
of the project and to
analyse the budget as
well as the timelines
of the project

Project Issues Management
39
Issue Management Log
Project Name:
National Center:
Project Manager Name:
Project Description:
<Optional>
<Required>
<Required>
<Required>
ID
Current
Status
Priority Issue Description
Assigned
To Owner
Expected
Resolution
Date
Escalation
Required
(Y/N)
Open Critical
Example: Issues raised by board members about the
financial viability of the project are preventing the
project from moving forward as planned
Yes
Work In
Progress
High Example: The project is short on a specific skill set No
Closed Medium
Example: Negotiations with functional managers in a
n organization competing for scarce human resources
are forecasted to delay project completion
Yes
Low
List down the issues
which are acting as
barriers in the successful
execution of the project
and mention the priority
level associated with
each of these issues.
This would enable you to
manage these obstacles
effectively & efficiently

Project
Control
01
02
03
04
Project Status Report
This slide is 100% editable. Adapt it to your needs and capture your
Actual Vs. Planned Comparison
Cost Performance Index
Project Health Card
Project Dashboard- KPI’s
05
40

Project Status Report (1/2)
41
Project Title Here
Project Manager
Project Sponsor
Project Start Date
Project End Date
Billy Bob Brother
Big Boss Man
January 1, 2013
December 31,
2013
Project Description/ Scope Statement
This is the Description of the Project.
Project Path Yellow Key Risks Green
Title Owner Due Status Title Owner Due Status
Project Approval J. Bob 1-Jan-13 Complete Risk Description #1 J. Bob 25-May-13 In Progress
Planning R. Mack 1-Mar-13 Complete Risk Description #2 R. Mack 26-Jul-13 In Progress
Design D. Hoff 1-May-13 In Progress Risk Description #3 D. Hoff 3-Nov-13 In Progress
Development S. Queue 1-Jul-13 Not Started Risk Description #4 I. Manning 15-Nov-13 In Progress
Training I. Manning 1-Sep-13 Not Started Risk Description #5 L. Dizzy 1-Dec-13 In Progress
Launch L. Dizzy 1-Oct-13 Not Started Key Issues Green
Support J. Bob 1-Nov-13 Not Started Issue Description #1 S. Queue 1-Jul-13 In Progress
Issue Description #2 I. Manning 13-Aug-13 In Progress
Issue Description #3 L. Dizzy 17-Sep-13 In Progress
Project Close Out R. Mack 1-Dec-13 Not Started Issue Description #4 R. Mack 3-Oct-13 In Progress
Issue Description #5 D. Hoff 18-Oct-13 In Progress
This is a report capturing
the current status of the
project. It will help you in
achieving clarity about the
completion of the project &
would enable you to focus
on the risk & issues
associated with the project

Project Status Report (2/2)
42
DATE: 01.01.2018 AUTHOR: <Name>
TIME / DEADLINES COSTS/BUDGET REQUIREMENTS OVERALL STATUS NEXT STEPS DECISIONS
The text demonstrates
how your own text will look
when you replace the
placeholder with your own
text.
text.
text.
text.
text.
text.
This is a report capturing
the current status of the
project. It will help you in
achieving clarity about
the completion of the
project & would enable
you to focus on the risk &
issues associated with
the project

Budgeting - Planned/ Actual Comparison
43
Type of cost Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year
Planned Cost 50 100 150
Actual Cost 100 100
Value Difference 50 -100 0 0 0 0 0 0 0 0 0 0 -50
8
5
6
4
7
7.5
5.6
4.5
-2
-5
-6
-1
-8
-3
-7
-2
-10 -5 0 5 10
Deviation
1 1.9 1.2 2.5 2 3.9 2.9 4.9 6.9
1
1.9
1.2
2.5
2
3.9
2.9
4.9
6.9
Planned Costs Vs. Actual Costs
Planned Costs Actual Costs
Below is the
comparison of the
actual versus planned
budgeted figures, you
can alter them as per
your requirements

44
Project Name
Cost Performance Index Und Schedule Performance Index
PROJECT TITLE CPI SPI BUDGET
% COMPLETE TO
DATE
COST
VARIANCE
PLAN
VARIANCE
A Placeholder 0.98 1.34 1 000 000 xx.xx% xxxx
xxxx
B
Placeholder
1.00 0.62
1 000 000 xx.xx% xxxx xxxx
C
Placeholder
0.91 0.85
D
Placeholder
0.90 0.75
E
Placeholder
0.95 0.50
F
Placeholder
0.97 0.86
G
Placeholder
0.93 1.01
H
Placeholder
0.89 0.83
I
Placeholder
0.99 0.97
Schedule Performance Index
Underrun 0 to 5% Overrun
Underrun 0 to 5% Overrun 5 to 10% Overrun
This slide helps you
in ascertaining the
actual cost incurred in
executing each of the
tasks and the
variance in the actual
& planned numbers

Project Health Card
45
Overall Project Status Is GREEN
Schedule The project schedule is on track.
Resourcing Resourcing is adequate.
Budget Project is within budget.
Risks All project risks are in control.
Issues Project issues need attention.
Benefits Project benefits are off track and need to be fixed.
This covers the
overall project status
of different factors
associated with the
project, you can alter
them as per your
requirements

Project Health Card
46
Key Stakeholders Raj K, Sam Manh, Kim k, Zuhen Kahen, Mark Wall, Ruther Kem
Id Task Name Owner
Start
Date
End
Date
Actual
Forecas
t
Duratio
n
Status
1 Analysis Neel 2-Oct 29-Oct 35 45 20
2 Testing Kam 10-Oct 26-Oct 20 25 12
3 Build Kam 12-Oct 15-Oct 78 75 4
4 QAT Zam 25-Oct 25-Oct 0 16 19
5
Performance
Analysis
Sjum 15-Oct 6-Nov 0 0 17
6
Team
Reporting
Sum 9-Nov 11-Nov 0 0 3
7
Generate
Documentation
Kum 22-Nov 1-Dec 0 0 8
8 Code Review Zam 2-Dec 7-Dec 0 0 4
9 Test Analysis Neel 10- Dec 23-Dec 0 0 10
10 Test Analysis Neel 5-Oct 23-Oct 0 53 15
11 Execute Rum 6-oct 27-Oct 0 44 16
12 Close project Rum 25-Dec 25-Dec 1 0 1
Top 5 Concerns (Risk or Issues)
1
The business requirements have not been signed
off.
Shum On Track
2
The servers for the project have not been
commissioned
Support Concern
3 Business users for testing are not allowed Summer Delayed
4 Testing is not progressing as per the plan QA Lead Concern
Open Actions and Change Requests
1 Pending change request for new login screen Neel On Track
2
Tech Architecture needs alignment need to be
confirmed
Architect Concern
3 Customer impact assessment SME Delayed
4 Check the impact on delivery dates on other items Manager Concern
Milestones and Key Dates
1
Development
complete
On Track 15-Dec
2 Testing Complete Concern 25-Dec
3 Planning for Change Delayed 23-Dec
Notes & To Do List
1 Submit papers 12-Feb
2
Call helpdesk for Support ticket on Server
H/W 12-Oct
3 Check system requirements 12-nov
4 Update Sponsor on budget changes 11-Dec
On Track Concern Delayed
Task Meter
45
16
23
3
17
8
17
Neel Kam Zam Sum Sjum Kum Rum
This covers the
overall project status
of different factors
associated with the
project, you can alter
them as per your
requirements

Project Dashboard
47
Primary Resources
Name Role
Sanjay H. Dev Lead & DBA
Joe Smith GUI Developer
Steve M. CU Developer
Amit K. API Developer
Jeff Wong GUI & API Developer
Melarie R. Graphic Artist
Philip R.S. QA Engineer
King Uber Project Sponsor
Tom the Grunt Project Manager
Timeline
Milestone Start End Mar Apr May Jun Jul Aug
Project Charter Mar 1 …
Gather Requirements Mar 4 Mar 22
Design Discussions Mar 25 April 30
Primary Coding May 1 Aug 2
Testing Cycle Aug 5 Aug 16
Beta Release Aug 19 Aug 29
Roll out Aug 30 …
Project: Manhattan
Objective
Primary Manhattan Rollout
Main Focus
Usability improvements and new features,
focusing on more robust client/server
architecture
Key Discussion Items
Currently performing unit tests and
validations of primary architecture design
concepts
Project Status: Green
Complete
65%
This is a
representation of the
entire project in a gist
form capturing all the
important highlights of
the project. You can
alter this as per the
need

Project Conclusion
Performance Analysis
This slide is 100% editable. Adapt it to your needs and capture
your audience's attention.
48

Project Conclusion Report – Performance Analysis
49
Project Name
Project Name/ No.
Date <Date> Project Start <Date> Project End <Date>
Author <Name 1> Client <Name 2> Project Manager <Name 3>
Project Members Name 4>, <Name 5>, <Name 6, …..>
Planned Project Objective (Target) Actual Project Result (Actual) Deviation/ Cause
Actual project assignment, objectives and goals Ascertained results of the Project
Reasons & Causes of deviations & responsible
person
…
… …
…
… …
…
… …

Project Conclusion Report – Deadline/ Milestones
50
Project Name
No. Date/ Milestone Date (Plan) Date (Plan) Deviations/ Cause
1.1 <Text> <Date> <Date>
Reasons & causes of
deviations & responsible
person
1.2 <Text> <Date> <Date> …
This is an analysis
carried out to capture
the milestones of the
project and the
deviation between the
planned & actual
dates of achieving the
same

Project Conclusion Report – Budget/ Costs
51
Project Name
Type of Cost Planned Costs Actual Costs Deviations/ Causes
Staff Costs {internal} 00.000 00.000
Reasons and causes of deviations &
responsible person
Services {external} 00.000 00.000 …
Material 00.000 00.000 …
Travel Expenses 0.000 0.000 …
Advertising Expenses 0.000 0.000 …
Rent 0.000 0.000 …
Hardware 0.000 0.000 …
Software/ Licenses 0.000 0.000 …
Equipment 0.000 0.000 …
Other Costs 0.000 0.000 …
Total Cost 00.000 00.000 …
Track the actual &
planned cost involved
in the execution of the
project and also list
down the causes of
the deviations

Project Conclusion Report – Open Issues
52
Project Name
Still Pending Activities / Follow - ups
No. Task/ Description Date Responsible
1.1 <Text> <Date> <Name>
Date Signature Client Signature Project Manager
List down all the issues
which still needs to be
resolved in completing
the project and mention
the names of people
responsible in resolving
those issues

Project Management Steps
53
Implement
Monitor
Closure
Evaluate
Analyze
Design
Develop
Project Management

Project Management Skills
54
Project
Management
Skills
People Management Skills
Soft Skills Management
Horizontal Management Skills
Managing Expectations
Change Management Skills
Technical Skills

Project Management Elements
55
Is There A Process To
The Project ?
Having The Correct Skill Sets &
Resources
Needed To Complete The
Project.
Having The Correct
Tools To Complete The
Project.
Ecosystem
Every project is dependent upon process, people, & tools & they determine how gets done. Each has its own strengths & weaknesses, & provides
different values to a project.

Project Management Framework
56
Common Processes,tasks,and Activities ( Executing, Monitoring,and Controlling
Pre-project Post-project
Initiating Planning Executing Closing

Project Management Phases
57
Overview of Activities During Project Implementation
Acceptance
Initiation
Project
set-up
Planning Realization
Strategic
Planning
Introduction
Discharge Of
Project Teams
Project
Kick Off
Project
Approval
Completion
Project Construct
Release Planning
Release Implementation
Results
Implementation

Project Management Icons Slide
58

60
Coffee Time
It’s time for a…
Time :11:00 to 11:15

Combo Chart
61
0
1
2
3
4
5
6
7
8
9
10
0
10
20
30
40
50
60
70
80
90
100
FY' 11 FY' 12 FY' 13 FY' 14 FY' 15 FY' 16 FY' 17 FY' 18
Growth
Rate
(%)
Market
Size
(RMB
100
Million)
Product 01
audience's attention
Product 02
Product 03

Clustered Column - Line
62
0.00%
100.00%
200.00%
300.00%
400.00%
500.00%
600.00%
2014 2015 2016 2017
Product 01
Product 02
Product 03

Stacked Bar
63
50%
60%
-15%
-22%
40%
50%
-19%
-2%
30%
36%
-10%
-20%
-30% -20% -10% 0% 10% 20% 30% 40% 50% 60% 70%
Product 01
Product 02
Product 03

Bar Chart
64
0
10
20
30
40
50
60
70
80
90
100
FY' 12 FY' 13 FY' 14 FY' 15 FY' 16 FY' 17 FY' 18
Sales
In
Percentage(%)
Financial Years
Product 01
Product 02

65
About Us
Preferred by Many
This slide is 100% editable. Adapt it to your
needs and capture your audience's attention.
Values Client
Target Audiences

Our Team
66
Andrew Smith
Product Designer
This slide is 100% editable.
Adapt it to your needs and
capture your audience's
attention.
Daniel Reynolds
CEO
attention.
Jessica Smith
Designer
attention.

Circular
67
01
02
03
04
05
06
07

Timeline
www.company name
attention.
attention.
attention.
attention.
attention.
2014
01
2016
03
2018
05
2017
04
2015
02
68

# Street Number, City, State
Address:
Emailaddress123@gmail.Com
Email Address:
0123456789
Contact Number:
Thanks For
Watching
69

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