Business Continuity Planning PowerPoint Presentation Slides
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The document outlines a comprehensive business continuity planning strategy focused on emergency preparedness and response, emphasizing the importance of a multidisciplinary approach for effective disaster management. It includes components such as hazard identification, emergency planning governance, mitigation strategies, and recovery objectives, while detailing roles, responsibilities, and metrics for evaluation. The document serves as a guideline for organizations to ensure safety and security, minimize losses, and facilitate swift recovery during crises.
Business Continuity Planning PowerPoint Presentation Slides
- 1. Business Continuity Planning Yo u r C o m p a n y N a m e
- 2. Content Introduction Emergency Planning Governance Structure Prevention and Mitigation Preparedness Planning Response Recovery Evaluation KPI Metrics and Dashboard 2
- 4. Purpose 4 To facilitate a fully integrated multidisciplinary approach in event of external disaster To respond in timely and efficient manner To undertake the rescue operations To ensure the safety and security of staff and visitors To minimize losses
- 5. PlanTemplate (1/2) Plan Components Response Plan Mitigation of hazards identified Evacuation Plan Special Provisions for handicapped Hazard Identification Safety Assessment Structural Assessment Non-Structural Assessment Resource Inventory 5
- 6. PlanTemplate (2/2) Disaster Management Plan Risk Analysis Prevention Vulnerability Analysis Structural Measures Hazard Assessment Non-Structural Measures Preparedness Warning and Evacuation Planning of Disaster Response Risk Assessment Rescue Relief Your Text Here Rehab Reconstruct & Recovery Your Text Here Mitigation Response LongTerm Measures This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 6
- 7. Maintenance Review This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 7 Date List of Equipment Serial No. Parts in Scope – Maintenance Schedule Frequency Service Engineer Name Status 12th Jan 2019 Fire Extinguisher Your Text Here Your Text Here 1 Month Er. Paul Watson Installed 12th Jan 2019 Extension Cord Your Text Here Your Text Here 2 Months Er. John Smith In Progress 12th Jan 2019 Ropes Your Text Here Your Text Here 1 Month Your Text Here In Progress 12th Jan 2019 Generator Your Text Here Your Text Here 3 Months Your Text Here Installed 12th Jan 2019 Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
- 8. Scope 8 Pre - Event Mitigation e.g. risk prevention Preparedness e.g. training programs Post - Event Response e.g. immediate intervention Recovery e.g. Long Term Plans
- 9. Prepare for your Event This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 9 Preparation “The Earlier, the Better” Pre Event 1-8 Weeks Before Event During Event The Week of the Event Post Event 1- 3 Weeks After Event Plan in advance Objective: Create awareness & excitement around event. Objective: create awareness & excitement around event. Objective: remember & recycle event content is key. Do a short online check search for your event in google; search for the event #hashtag on twitter. Main message: Promote event details/launches. Main message: amplify your presence at the event. Main message: reminder of event agenda by recycling. Create a solid pre, during & post event approach. • Objective • Target audience • Main message • Tactics per channel • Timeline • Budget Create a landing page to inform, inspire & activate. Drive traffic to your page with SEA & social media. Update landing page with event content. Drive traffic to your page with SEA & social media. Follow event activities on social media channels. Follow up with thank you e-mail to attendees. Follow event activities on social media channels. Ask your colleagues to help by sharing social posts. Reuse event message on social media channels. Ask your colleagues to help by sharing social posts. Your Text Here Report to your organization.
- 10. Goals This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 10 Achieve rapid and effective recovery. Assure appropriate assistance to victims of disaster. Avoid the potential losses from hazards/ Ensure availability of resources to protect against and deal with an emergency or threatening situation.
- 11. Emergency preparedness planning and management committee members. Community care unit – sub committee emergency planning. Emergency Planning Governance Structure 11
- 12. Emergency Preparedness Planning and Management Committee Members (1/2) 12 Chairman Vice Chairman Add Member Name Here Add Member Name Here Add Member Name Here Add Member Name Here Advisor Policy & Plan Advisor Operations Advisor Mitigation Joint Secretary Administration Financial Advisor Project Director NCRMP Joint Advisor Policy & Plan Assistant Advisor Policy & Plan Joint Advisor Assistant Advisor Joint Advisor Mitigation Projects Assistant Advisor Operations Your Text Here Joint Advisor Mitigation Projects Ass. Advisor Mitigation Projects Your Text Here Joint Advisor Policy & Plan Under Secretary Administration Joint Advisor Under Secretary Director Finance Assistant Advisor Finance Your Text Here Project Director Project Manager Your Text Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 13. Emergency Preparedness Planning and Management Committee Members (2/2) 13 Incident Commander Management Team Safety Officer EOC Director YourText Here Operations Planning Intelligence Logistics Finance Administration Compensation Time UnitFood ServiceDemobilization & RecoveryLaw Enforcement DocumentationCare & ShelterSituation UnitFacilities Operations Procurement / AccountingSupply UnitResource UnitEvacuation / Residential Operations ClaimsInformation Systems / CommunicationsDamage AssessmentMedical Services Cost / BudgetPersonnel & Volunteer UnitYour Text HereFire Services
- 14. Community Care Unit – Sub Committee Emergency Planning (1/2) President’s Cabinet Co-Chairs Emergency ManagementTeam Response Group Recovery Group Your Text Here Phone Bank Volunteers Your Text Here Your Text Here Emergency ManagementTeam Safety Coordinators 14
- 15. Community Care Unit – Sub Committee Emergency Planning (2/2) 15 Additional Secretary SecretarySecretary Secretariat Development Director Accountant (Vacant) Accountant Division Budget Accounts Stores Audit Reports Accountant Chief Accountant Sr. Assistant Secretary (Administration) Admin Division Foreign Visits / Training Transport Assistant Secretary (Administration) Disaster Management Division Development Assistant Management Assistant Assistant Secretary (Disaster Management) Sr. Assistant Secretary (Disaster Management) Human Rights Division Legal Officer – 1 Legal Assistant - 4 Assistant Secretary (Human Rights) Sr. Assistant Secretary (Human Rights) Internal Audit Division Development Assistant Minor Employers Internal Auditor Home Minister This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 16. Hazard Identification Risk Assessments Client Safety “Get Prepared” Guide Financial Impact analysis Operational Impact Analysis Prevention and Mitigation 16
- 17. Hazard Identification This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 17 General Facilities Washing facilities are adequate Yes / No Storage space for personal belongings is available Yes / No Cleaning is adequate Yes / No Cleaning chemicals are labelled Yes / No Your Text Here Yes / No Your Text Here Yes / No General Layout Area is tidy and well kept Yes / No Adequate storage of provided for Yes / No Floor is free from obstructions Yes / No Walkways are free from obstructions Yes / No Your Text Here Yes / No Your Text Here Yes / No Environment Temperature is comfortable Yes / No Lighting is adequate Yes / No Area is free from odors Yes / No Your Text Here Yes / No Your Text Here Yes / No Your Text Here Yes / No First AID Facilities Location of first aid kits is known to people Yes / No First aid kits are accessible within 5 minutes Yes / No Your Text Here Yes / No Your Text Here Yes / No Your Text Here Yes / No Your Text Here Yes / No Environmental Issues Use of energy resource is minimized Yes / No Workshop has had an energy audit Yes / No E-mail is used where possible Yes / No Your Text Here Yes / No Your Text Here Yes / No Your Text Here Yes / No
- 18. Risk Assessment 18 Risk Scoring Results Consequences Insignificant Minor Moderate Major Catastrophic Likelihood 1 2 3 4 5 A.Almost Certain - - - - - B. Likely - - - - - C. Possible - - - - - D. Unlikely - - - - - E. Rare - - - - - Extreme Risk High Risk Moderate Risk Low Risk Immediate action where senior management get involved. Monitor and maintain strict measures. Review and introduce additional controls to lower the level of risk. Do not proceed - immediately introduce further control measures to lower the risk. Re assess before proceeding.
- 19. Operational Impact Analysis Consequences Likelihood A B C D E Cash Flow Profitability Impact 1 Impact 2 Impact 3 1. First AID Injury Low Low Medium Medium High 2. MedicalTreatment Injury Low Medium Medium High Extreme 3. Last time Injury less that 7 days Medium Medium High Extreme Extreme 4. LTI > 7 days PTD or fatality Medium High Extreme Extreme Extreme 5. Multiple PTD or fatalities High High Extreme Extreme Extreme Low Medium High Extreme Immediate action where senior management get involved. Monitor and maintain strict measures. Review and introduce additional controls to lower the level of risk. Do not proceed - immediately introduce further control measures to lower the risk. Re assess before proceeding. 19
- 20. Financial Impact Analysis This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 20 Factors Year Financial Losses Impact (% GDP) Target Market 2019 $ 12,500 Decrease by 12% Market Share 2019 $ 32,500 Decrease by 30% Credit Risk 2019 $ 20,000 Increase by 40% Marketing Strategies 2019 $ 17,000 Decrease by 18% Liquidity Risk 2019 $ 2500 Increase by 30% Asset Quality Risk 2019 $ 34,560 Increase by 28% Interest Rate Risk 2019 $ 13,700 Increase by 23%
- 21. Plan for Impact on Employees and Customers Completed In Progress Not Started Allow for employee absence during a pandemic due to factors such as personal illness, family members illness and public transportation closures. Implement guidelines to modify the frequency and type of face-to-face contact among employees. Encourage and track annual influenza vaccination for employees. Encourage and track annual influenza vaccination for employees. Evaluate what employee access to health care services would be during a pandemic and improve services as needed. Your Text Here Your Text Here Client Safety “Get Prepared” Guide This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 21
- 23. Business Continuity Planning (1/3) This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 23 Recovery Strategy Recovery Objectives Design Criteria Vital Records Technical Architecture Recovery Capability Testing Training Revision & Update Critical applications Recovery Time Objectives Recovery Point Objectives Key Users Equipment Existing Risk(s) analysis Business Impact Analysis Business Continuity Plan Critical Business Process Maintenance
- 24. Business Continuity PlanningTeam (2/3) This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 24 Network Servers Desktop / Laptops Application Data rehabilitation Information Technology Process 1 Process 2 Process 3 Process 4 Process 5 Production Recovery Team Support Team Sales & Customer Service Human Resource Finance Accounting / Purchasing Facilities / Engineering Legal Business Continuity Team Leader Emergency Response Team Management
- 25. Business Continuity Planning (3/3) This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 25 Where are we now? Where do we want To be? How will we get there? Who must Do what How are We doing EnvironmentalAssessment Outcomes Implementation Review Vision Mission / Core Values Develop Goals Scenario Analysis Measures Identify Market Needs Identify Our Capabilities Objectives Organizational Strategies Delegated Objectives Reward & Recognition Strength and Weaknesses Opportunities and Threats Program Responsibilities Funding Strategies Defined Action Plans Outcomes & Tracking Competitive Analysis Industry Trends Your Text Here Board and Organizational Alignment Your Text Here Identify Current Resources Financial Capabilities Your Text Here Your Text Here Priority Issues Strategic Planning Implementation Management
- 26. Response 26 Immediate Steps to Take in an Emergency Communication with Staff Response Procedure Response Level
- 27. Immediate steps to take in an Emergency This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 27 Ref. Activity Responsibility Timeframe Sign off 1 Coordinate with business continuity plan team If there is loss of site Your Text Here Immediate Your Text Here 2 Coordinate with the building officer if there is a loss of site Your Text Here Immediate Your Text Here 3 Conduct team leaders meeting Your Text Here X Minutes of Incident Your Text Here 4 Contact back up facilities for recovery of systems Your Text Here X Minutes of Incident Your Text Here 5 Your Text Here Your Text Here X Minutes of Incident Your Text Here 6 Your Text Here Your Text Here X Minutes of Incident Your Text Here 7 Your Text Here Your Text Here X Minutes of Incident Your Text Here
- 28. Communication with Staff This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 28 Your Text HereYour Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text HereYour Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here YourText Here YourText Here YourText HereYourText Here YourText Here
- 29. Response Procedure This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 29 No of Points Alert Level Direct Action Response ≥ 6 3 Very High Total closure of all risk areas Complete closure to machine and worker of risk areas Operations allowed only outside the max. Run-out zones Monitoring and visual observations are increased. Site investigation by geotechnical engineer. Changing in alert level only after engineer’s advice . ≥ 3 2 High Total closure of high risk areas Closure of crushing installations for people’s safety No extraction works at the bottom of the slope. Movement/ weather situation checked by geotechnical engineer. Changing in alert level only after engineer’s advice . > 1 1 Moderate Partial closure of high risk areas Access to crushing installations behind the barriers No extraction works at the bottom of the slope. Re-valuation of the situation every 24h by the production manager. Geotechnical engineer are informed. ≤ 1 0 Normal Situation Acceptable risk level Normal quarry operations following safety rules. Real-time evaluation by quarry workers and production manager. Company and state safety rules are applied.
- 30. Response Level (1/2) This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 30 Responders Local Staff ECO (Directed by the chief Warden) Security Patrol Emergency Services (where necessary) An Emergency Management Team (EMT) is convened by Manager Security Services. Security Campus Infrastructure Services Occupational Health Services Human Resource Student Services Your Text Here A multi – disciplinary corporate Crisis Management Team (CMT) is convened by the Chief Operating Officer CMT Role Reviews and expands the EMT overall response strategy Initiates action to minimize impact on business and protect the University’s Brand, reputation, image etc. Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Communication Chief Warden liaises with local staff and Security Patrol Security Patrol liaises with Chief Warden, CMS and Emergency Services. Your Text Here Your Text Here EMT Role Monitors effectiveness of local response Your Text Here Your Text Here Incident escalates to Emergency when There are multiple injuries, Threats to life or environment significant damage Multiple building are impacted Your Text Here Your Text Here Emergency escalates to Crisis when: Your Text Here In the event of fatality or serious threat to life There is a potential for serious implications for multiple areas. Your Text Here Incident Emergency Crisis
- 31. Response Level (2/2) This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 31 In Progress - Response Activities required • Your Text Here • Your Text Here • Your Text Here • Your Text Here Event in Progress- Major Event • Your Text Here • Your Text Here • Your Text Here • Your Text Here Potential or Actual Threat • Your Text Here • Your Text Here • Your Text Here • Your Text Here Normal Operations • Your Text Here • Your Text Here • Your Text Here • Your Text Here
- 33. Recovery Checklist This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 33 Economic Impact Status Does the project re-establish existing business opportunities or provide new jobs? Does the project improve deteriorated neighborhoods? Does the provide new affordable lease or rent opportunities and / or ownership opportunities for new and existing businesses? Does the project increase existing business incomes or contribute to additional spending? Does the project provide new opportunities to diversify the economy by establishing programs or capital projects (e.G training facility ,fiber option infrastructure: distribution center) that would lead to increased wages for skills in demand? Your Text Here Your Text Here HighVisibility and Builds Community Capacity Does the project receive financial or physical investment from various segments of the community? Does the project have high visibility and distinct recognition within the community? Your Text Here Your Text Here Your Text Here Your Text Here Crosscutting Benefits YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO
- 34. KPI & Dashboard 34 KPI Metrics Dashboard Metrics
- 35. Disaster Management KPI Metrics 35 Degree of completeness of IT risk management framework. This graph/chart is linked to excel and changes automatically based on date. Just left click on it and select “Edit data” 65% % Of IT risk management structures and activities set up vs planned. This graph/chart is linked to excel and changes automatically based on date. Just left click on it and select “Edit data” 75% % Of IT risk management framework covered by defined methods. This graph/chart is linked to excel and changes automatically based on date. Just left click on it and select “Edit data” 85%
- 36. Disaster Management Dashboard showing Risk ConsequencesType This graph/chart is linked to excel and changes automatically based on date. Just left click on it and select “Edit data” 36 40% 20% 25% 15% Environment Safety Community Health Risk Consequence Type Risk by Site 0 2 4 6 8 10 Location 1 Location 2 Location 3 Location 4 Location 5 Location 1 Location 2 Location 3 Location 4 Location 5 Likelihood Consequence Rare Unlikely Possible Probable Almost Certain 1 (Insignificant) 3 (Minor) 3 (Moderate) 4 (Major) 5 (catastrophic) Consequence VS Likelihood
- 37. Disaster Management Dashboard showing Risk Distribution by Business Process 37 0 2 4 6 8 10 Annualized Cost (Milions) Average Current Risk Score Risk Compared to Cost of Controls 3 5 7 3 10 3 2 15 5 8 2 3 3 4 2 Impact Likelihood1 No Data 13 Risk Heat Map Annualized Cost of Control 2 3 4 5 4 4 5 6 8 9 0 2 4 6 8 10 Anti-Malware/ Anti-Virus Software Installed Advertising Budget Competitive Financial Compensation Product Liability Insurance Policies Cloud Provider Data Protection Spacialists GPS on Delivery Trucks Security Training for all Emplloyees Incearse Reserves Create Emergency Funds Product Safety Review Dollar in Millions InDollars Risk Score Current 0% 25% 75% 100% 50% 85% East Mid West Mountain GRC Risk History • This graph/chart is linked to excel and changes automatically based on date. Just left click on it and select “Edit data” . • This graph/chart is linked to excel and changes automatically based on date. Just left click on it and select “Edit data” . • This graph/chart is linked to excel and changes automatically based on date. Just left click on it and select “Edit data” .
- 38. Travel and Expanses Accounts Payable Revenue Inventory General Ledger Treasury Fixed Assets P Cards Payroll Risk Distribution by Business Process Risk Distribution by Country Inherent Risk Source 0% 25% 75% 100% 50% 40% Management Control Score 0% 25% 75% 100% 50% 70% Risk Distribution by Office Risk Drivers Reputational Reporting Compliance Startegic Operational Minimal Low Moderate CriticalHigh Disaster Management Dashboard showing Risk Distribution by Business Process This graph/chart is linked to excel and changes automatically based on date. Just left click on it and select “Edit data” 38 Office Risk Range Inherent Risk Score Management Controls Score Office 1 Critical 252.5 3.6 Office 2 Critical 131.2 3.6 Office 3 Critical 123.0 6.6 Office 4 Critical 111.6 6.4 Office 5 Critical 116.2 4.3 Office 6 Critical 135.6 4.2 Office 7 Critical 113.1 4.3
- 39. Company Compliance and Risk Posture 0% 25% 75% 100% 50% 40% Overall Compliance 0% 25% 75% 100% 50% 70% Overall Security Risk 0% 10% 20% 30% 40% 50% Jan Feb Mar Apr May Jun Jul Overall Compliance Overall Security Risk Compliance and Risk Trends 0% 10% 20% 30% 40% 50% SOX PCI HIPAA GLBA Overall Full High Medium Low Regulatory ComplianceTop 5 Highest Risk Assets Disaster Management Dashboard showing Company Compliance and Risk Posture This graph/chart is linked to excel and changes automatically based on date. Just left click on it and select “Edit data” 39 Asset Owner Criticality Risk Product 01 Name Here Product 02 Name Here Product 03 Name Here Product 04 Name Here Product 05 Name Here 60 62 66 96 89 High High High Medium High
- 40. Business Continuity Planning Icons Slide 40
- 41. Coffee is a Beverage that Puts One to Sleep when Not Drank. (11:00 - 11:15) Coffee Break 41
- 42. Stacked Bar 42 Product 01 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. Product 02 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. Product 03 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. 25 15 25 12 25 30 15 30 15 15 30 20 45 20 20 $0 $20 $40 $60 $80 $100 2015 2016 2017 2018 2019 In Dollars
- 43. Clustered Column 43 Product 01 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. Product 02 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. Product 03 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. 75 47 59 30 42 80 48 40 63 56 53 85 $0 $20 $40 $60 $80 $100 2016 2017 2018 2019 InDollars
- 45. Our Mission 45 Mission This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Goal This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Vision This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 46. OurTeam 46 Name Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Name Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Name Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Name Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Executive Director HR Manager Service Director PR Manager
- 47. About Us 47 Target Audiences This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Preferred by Many This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Value Clients This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 48. Financial 48 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Minimum $45 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Medium $65 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Maximum $85
- 49. Greg Kinnear I went Door to Door Selling Cable Television Subscriptions when i was in Collage not to Date My Self but Cable was Just Coming on. I had TerribleTerritories and they would give me $25 , its’ I Go Somebody to let them Come and Just Put the Little Cord in their House. Quotes 49
- 50. Venn YourText Here YourText Here YourText Here YourText HereYourText Here YourText Here This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 50
- 51. Thanks for Coming 51 Address # street number, city, state Contact Numbers 0123456789 Email Address emailaddress123@gmail.com