Celebrating Portfolio for JIRA's First Year with Five Learnings
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The document reflects on the first year of Portfolio for Jira, highlighting five key learnings about data-informed planning, communication, and scaling agile practices. It emphasizes the importance of transparency in project management, realistic forecasting, and the necessity for stakeholder involvement. The author encourages organizations to become data-informed and improve communication to better navigate project challenges and achieve goals.
Celebrating Portfolio for JIRA's First Year with Five Learnings
- 1. MARTIN SUNTINGER • PRINCIPAL PRODUCT MANAGER • ATLASSIAN Celebrating Portfolio for JIRA’s First Year with Five Learnings
- 2. • Big cool statistic • 2,56 9 • Add-Ons in Marketplace …one more thing Summit 2014
- 3. Summit 2014
- 5. Plan, manage, and report across all projects and teams
- 6. Portfolio for JIRA active licenses 3000+
- 7. Learnings
- 9. WHAT’S COMING? 1 YEAR - 5 LEARNINGS Agenda
- 10. Data-informed planning: no pain no gain 1
- 11. vaporware MVP I actually don’t know this guy 2 years ago..
- 13. A shared backlog with all data on the table
- 14. Transparent and objective resourcing
- 15. Automatic data-driven forecast - “the best we can do from current perspective” random
- 16. What needs to be done A realistic forecast
- 17. A realistic forecast can cause temporary shocks and feelings of disillusion CAUTION
- 18. No longer can project managers and directors etc. pick dates out of the air for delivery "targets". Senior stakeholders can work together to figure out how to shuffle priorities. There is no escape from the plan! A CURRENT PORTFOLIO USER (ANONYMOUS SURVEY) “ ”
- 19. Become Data- Informed No pain no gain Agile AND long-term An automatic forecast helps make decisions today even if things change A great plan should trigger tough discussions and decisions
- 20. Portfolio is for everyone ..but not everyone uses it for the same purpose 2
- 21. ¯_( )_/¯ What we thought would happen… Image source: http://searchenginewatch.com/IMG/273/252273/managing-seo-small-mid-large-enterprise.jpg?1435038483
- 22. What actually happened… (almostawesome) Image source: http://searchenginewatch.com/IMG/273/252273/managing-seo-small-mid-large-enterprise.jpg?1435038483
- 26. Get everyone involved with Portfolio Implement benefits at the team level and move on up Share your plans Context drives decisions and can have unexpected benefits From 1 team up
- 27. Play the numbers and connect with reality 3
- 28. • Big cool statistic • 2,56 9 • Add-Ons in Marketplace …a safe playground Image source: https://handsfullofgrass.files.wordpress.com/2012/11/img_0539.jpg
- 29. …or real time and live? Image source: http://covers8.com/concert-with-lights-and-hands-up/
- 32. • Big cool statistic • 2,56 9 • Add-Ons in Marketplace +
- 33. Load data dynamically from boards, projects or custom filters
- 34. JIRA Portfolio new issues edits fields ranking sprint planning … auto-commit
- 35. JIRA Portfolio Commit changes TIS-1 edited, 2.0 created, TIS-23 added,…
- 36. Stay in sync with reality at any time Different models in planning and reality mean “updating hell” Improvements coming Needs work in the product. We’re on it. Reflect reality
- 37. Communication eats planning for breakfast …and reporting for lunch 4
- 38. Usage data indicates of plans live a lonesome life ~ 60% Image source: http://www.desk7.net/wallpapers.aspx?typeid=7258
- 40. ?
- 41. We’ve had good progress but s#%t is about to hit the fan Being “just yellow” this week is a good thing! …last month I lost all hope for this project I see a major bottleneck ahead when we do the planned team shift Just hired a rockstar dev - even though we’re behind right now, I’m confident we’ll hit our deadlines
- 43. Focus on communication Provoke feedback Have project owners share status via defined channels Raise red-flag Let stakeholders call bulls@#$t on your plans Facilitate discussion Actively invite stakeholders to share their feedback
- 44. Agile scales best with self-serve information 5
- 46. agile context & information organization culture knowledge commitment skills
- 50. Provide self-serve information From “ask and respond” to “share and consume” One source of truth Discover synergies, combine forces if everyone knows what’s in progress and what’s next Don’t wait to be asked
- 51. What’s next for Portfolio? A Painted Picture
- 52. Program manager
- 53. Reliable timelines Instantly know about changes Dependencies Running dark
- 54. Reliable timelines Instantly know about changes Dependencies Running dark
- 60. (ohcrap) - won’t make our target!
- 68. Scope of trip management has been adjusted to meet the beta timeline - stakeholders are comfortable with reduced feature set.
- 75. Focus on communication Get everyone involved Become data- informed A year full of learnings Stay in sync with reality Scale with self- serve information
- 76. Thank you! MARTIN SUNTINGER • PRINCIPAL PRODUCT MANAGER • ATLASSIAN