CEM AX Construct Document
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CEM, established in 2003, is a Microsoft Gold certified partner specializing in implementing Microsoft Dynamics AX solutions for various industries, particularly construction. The CEM AX Construct product offers a tailored ERP solution with eight modules designed to streamline processes such as subcontracting, project management, and inventory management in the construction sector. The company's commitment to innovation and growth is evident through its development of advanced products and services to enhance operational efficiency.
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CEM AX Construct
2.5 Plant, Machinery and Vehicles (PMV) Management
PMV Request Management
Use the workflow infrastructure, to request PMV items from the site, purchase recommendations
given by the asset division [in-charge of maintaining these tools] and budget validation done by cost
control. The asset division bears the cost the purchased PMV items and charges the projects with the
internal hire transfer price.
Equipment Master
Manage equipment details with effective equipment purchase and rental dates and transfer history,
both internal and external
Equipment Management
Manage equipment and other related factors such as fuel consumption and documents renewal at
ease
Surplus Declaration
Declare surplus availability of equipment, and facilitate its usage in places needed for effective project
completion.
Stop/Loss Request
In workflow process, a project can request for stop of rental charges of equipment due to break-down
or other reasons. This request assists accurate cost apportionment of equipment usage for the
projects
Daily Log
Generate daily log of the equipment’s working in each site and segregate the hours as normal hours,
OT hours, breakdown hours, and repair hours for more clarity, proper accounting and accurate
reporting
Cost Booking
Generate and post the costs of the equipment usage for respective usage based on the consumed
hours and transfer price. The credit goes to the PMV division which is in charge of maintaining the
assets, resulting in the profitability tracking of the PMV division
Payment Certification
Enter, validate, approve and post vendor invoices for rented PMV items by comparing the vendor
invoice quantities with the consumption daily register. The workflow handles the site certification, cost
control certification and invoice posting smoothly
Manage mobilization/demobilization costs of equipment
Regular alerts for equipment related documents including registration, license, Security pass, warranty
period expiration, etc.](https://image.slidesharecdn.com/cemaxconstructdocument-140710074315-phpapp01/85/CEM-AX-Construct-Document-16-320.jpg)
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CEM AX Construct
2.6 Staff Accommodation
Obtain more visibility on the operational efficiency. By accurately charging the projects with the respective
food and accommodation costs
Camps Master
Create and maintain internal and externally-hired camps and record information on the expenses
made
Link with Fixed Assets
Link internal camps with Fixed Assets for asset maintenance, enhancement and disposal activities
Track Profitability via Internal Project
Link internal camps with an internal project to track the operating expenses and match it against the
transfer price revenue
Capacity & Availability Management
Maintain rooms, room category, capacity and availability of each and every room of the camp
Food & Accommodation Types
Maintain various food and accommodation types to cater multicultural workforce
Camp Occupant Types
House various kind of occupants such as own employees, hired employees, customers, sub-
contractors or guests
Trade Agreements
Maintain rates with effective dates for internal camp transfer prices, food- supply vendors and back-
charge rates for both hired manpower and subcontractors
Check-In / Check-Out Transactions
Enter and post check-in and check-out transactions for the occupants, along with their project
assignments and food & accommodation types
Food Transactions / Adjustments
Track the meals consumed by occupants. Optionally, enter and post deductions or additional meals
transactions based on the actual consumption of food coupons
Camp Daily Register
Activate the logging routine and generate daily camp register to track, which occupant's cost should
be assigned to which project, on a daily basis
Post the generated costs to the respective projects on a monthly or weekly basis
Project Cost Booking
Enter, validate, approve and post vendor invoices for external camps and food vendors
Efficient camp capacity planning
Manage camp capacity, accommodation of diversified occupants and guests
Manage trade agreement for caterers to facilitate the accurate cost booking
Cost allocations to respective projects
2.7 Scaffolding
Manage scaffolding items
Maintain purchase and rental of tools and other scaffolding items
Requisition for Scaffolding Items
Utilize the workflow infrastructure, to request scaffolding items from the site, purchase
recommendations given by the Asset division [in-charge of maintaining these tools] and budget](https://image.slidesharecdn.com/cemaxconstructdocument-140710074315-phpapp01/85/CEM-AX-Construct-Document-18-320.jpg)
CEM AX Construct Document
- 1. AX2012
- 2. Private viewing only | Confidential Page 2 of 23 CEM AX Construct Introduction CEM, the Centre of Excellence for Management, was established in the year 2003 with the clear focus on providing implementation services to Microsoft Dynamics practices. Being an ISO 9001:2008 certified company and a Microsoft Gold Certified Partner; it delivers Dynamics AX add-on solutions for various projects from construction, contracting, oil & gas and retail industries. CEM also bears the honor of bagging the “Certification for Microsoft Dynamics” for one of its products, CEM AX Payroll. With a combined experience of over 150+ man years, 278 customers across 19 industries, CEM has discovered ways to assist numerous companies to be prominent. The growth of CEM is vital in the past 10 years, with the privilege of being one among the fastest growing IT companies. Right now, CEM has around 12 International offices, across 8 countries and is looking forward to further expand and grow. The growth is not only limited to its infrastructure, but extends to the service provided as well. CEM Business Solutions have developed sundry products, which includes CEM AX Construct, CEM AX Payroll, CEM AX HCM, CEM AX ProjectPro and CEM AX Retail. Developed by Microsoft Dynamics AX, formerly known as Axapta, these products of CEM have helped an array of companies across the industries to achieve a competitive edge in their respective industries. CEM AX Construct is a salient product in this array. In short, CEM AX Construct is an industry centric, ready- made ERP solution developed by CEM having the construction industries in mind. It has about 8 modules developed for different functionalities concerning to the construction industry, features of which are explained in the later sections in this document. The 8 modules are the following; Sub-Contracting Workforce Augmentation Advance project management Advances inventory management Plant Machinery and Vehicle Staff Accommodation Scaffolding Tools Management Concrete Purchase CEM constantly focuses on developing new products and improving the existing products. CEM AX Construct is constantly being developed for additional modules to solve every problem that is faced by construction industry. To know more about CEM, CEM AX Construct, its growth and happenings, subscribe to our newsletters. Administrative Core Workloads
- 3. Private viewing only | Confidential Page 3 of 23 CEM AX Construct 1 CEM AX Construct The construction industry is complicated with a number of micro components that need to be managed to complete the project on time and thus to obtain a competitive advantage in the growing economy. CEM AX Construct is the right solution to shrink these complications. Unlike general ERP solutions which focus only on main processes, CEM AX Construct concentrates on sub- contracting, labor management, tool management and advanced project management. Thus, CEM AX Construct assists construction companies to manage their activities efficiently, making their process easy and simple. 1.1 Construction Workloads Horizontal Operational Workloads Administrative Core Workloads
- 4. Private viewing only | Confidential Page 4 of 23 CEM AX Construct 1.2 Why CEM AX Construct? CEM AX Construct is well known for its numerous benefits such as: User-friendly interface Manage project efficiency Complete control of project finances Subcontractor tracking and management Sophisticated procurement Scalability of operations Improved quality of work Better equipment utilization Reduced inventory levels CEM AX Construct delivers many modules for fulfilling various business needs of the customers. These modules can be tailor-made according to the business requirements. 2 Feature Description for various modules: 2.1 Sub-contracting: Subcontracts Create subcontract purchase orders for lump-sum or bill of quantities (BOQ) based works For lump-sum contracts, link Payment milestones with scope reference, where the payment milestones are entered as PO lines along with scope link In the case of BOQ contracts, the scope lines are updated as PO lines with a single click. Track the individual items in the PO lines, while keeping the scope reference intact with each PO line Change Order Management Create and maintain change orders effectively Maintain separate payment milestones for main scope and individual change-order scope items, to facilitate easy management Payment Certification Account for sub-contractor invoices based on milestones completion Process and track payments by entering flexible advance recovery and retention either in terms of percentage or amounts Query the amounts to be deducted for sub-contractor’s stay in labor accommodation or other miscellaneous charges Security Documents Tracking Create and track unlimited documents for advance checks, performance bonds or guarantee with expiry dates and other necessary alerts Track material issues and food & accommodation expenses related to subcontracts for prompt back charging
- 5. Private viewing only | Confidential Page 5 of 23 CEM AX Construct Illustration 1: Report of CEM AX Construct for Subcontract Management 1: The screenshot displays the subcontract purchase order invoice and cumulative & current invoices for change order scope and base-line scope.
- 6. Private viewing only | Confidential Page 6 of 23 CEM AX Construct 2: The below screenshot displays the annexure for the subcontract invoice. This provides detailed information on each component of the subcontract invoice.
- 7. Private viewing only | Confidential Page 7 of 23 CEM AX Construct 2.2 Workforce Augmentation Trade Agreements Maintain trade agreements for labor supply with effective dates for competent workforce enhancement Maintain Rates Create and maintain rates for various classes of skilled and unskilled resources, from various vendors for efficient back-charging Purchase Orders Record and maintain purchase orders for hired skills with various terms and conditions, such as provision of food & accommodation, security passes and safety items for fast back charging, and also to agree on the back-charge rates in the PO itself Hired Manpower Enrollment Enter and post the incoming manpower in more than one transaction, based on PO. Proper validations keep track of how many were enrolled earlier and how many are pending to be processed etc. Integration with Payroll Create hired employee master with a separate ID and track them in the same way as own employees, including history of hired employees and option for purging hired employees details Track and post timesheets to accumulate the amount payable to vendor as well as the amount to be charged to projects Payment Certification Enter and post vendor invoices after validating it against the timesheet generated from the system Use payment certification process for approving vendor invoices
- 8. Private viewing only | Confidential Page 8 of 23 CEM AX Construct Illustration 2: Report of CEM AX Construct for Workforce Augmentation 1: Below is the screenshot of service order for hired manpower. This gives information on the number of hired labour, working hours, and their wages per unit or per day.
- 9. Private viewing only | Confidential Page 9 of 23 CEM AX Construct 2: The below screenshot exhibits the reconciliation of hired manpower. This makes the comparison of the company’s record and the vendor record easy. Thus the vendor invoices are certified after this comparison.
- 10. Private viewing only | Confidential Page 10 of 23 CEM AX Construct 2.3 Advanced Project Management Project Wizard Create and maintain project values, project duration, advance and retention terms, and project store locations as required Budget Hierarchies Create and track budget amounts and variances at various levels such as item category, skill category and cost category Scope & Change Management Maintain and track project main scope and variation scope, change management details and use them for cost tracking and billing the customer and reporting Contract Trend Notice (CTN) Create and post individual CTNs for potential change orders that are possible in the project. Track the status of CTNs as submitted, approved, rejected or cancelled. Link CTNs with Change orders and use these for analyzing the conversion ratios, and improve your planning capabilities Material Approval Requests (MAR) Ensure that the customer approved items and vendors are applied for the project with the help of Material Approval Requests. Track the various MARs with applicable status and validate at the time of entering purchase requisitions or purchase orders for the respective projects Control Accounts Use Control Accounts as a part of the Work Breakdown Structure (WBS) to logically categorize the project into manageable components, for cost tracking the completion stages by control account with effective dates and reporting. Activate or deactivate the independent control accounts based on the project phase to facilitate accurate capture of required information Productivity Codes Build benchmarks for work packages by tagging the transactions with productivity codes. Use this history data for cost estimation, better planning and bidding exercises Use productivity codes for manpower and equipment usage, for effective Quality Management Project Specific Documents Numbering Enter and post transactions with project specific number sequences, for easy identification and tracking Secured Access Obtain secured access to project information and relevant transactions on a need-to-know basis Extensive reporting Extensive reporting on sundry project components, such as budget vs. actuals, consumption by various project-dimensions and estimate at complete, for better project management
- 11. Private viewing only | Confidential Page 11 of 23 CEM AX Construct Illustration 3: Report of CEM AX Construct for Project Management 1: The report provides the local purchase order (LPO), store receipt voucher (SRV) and the material issue voucher (MIV) on a single record. This makes the cost analysis of projects simple.
- 12. Private viewing only | Confidential Page 12 of 23 CEM AX Construct 2: The report provides the sales information of projects. The gross invoice, received amount and the amount to be received are recorded. 2.4 Advanced Inventory Management Item Classification Create departments and item categories for better classification, reporting and workflow routing Item Types Create and maintain various item types such as specialty, fuel, safety and spares, in separate filters. Use these filters in the respective purchase requisition and purchase order types Item Master Wizard Create items and release it for usage in a single form with all the required parameters Returnable Items Management Deal issues and returns in project, vendors and clients with ease Tools Management Track issues of tools to each employee and set them off at the time of return Surplus Declaration Enable project sites to declare surplus quantities of material and show visibility to the procurement division at head office, so that the items could be used in sites where they are required Material Transfer Request Use the purchase requisitions to create a transfer request to other project sites where these materials are available and let the sites accept fully or partially, for the transfer. Use the surplus material analysis to gain visibility on the availability of material in all the project sites Budget Validation - Purchase Requisitions
- 13. Private viewing only | Confidential Page 13 of 23 CEM AX Construct Compare the potential cost and budget impact on the current requisition documents with that of the already existing purchase request documents Budget Validation - Purchase Orders Compare the potential cost and budget impact on the current purchase orders with that of the already existing purchase orders. Visibility is also available on open requisitions for further information needed
- 14. Private viewing only | Confidential Page 14 of 23 CEM AX Construct Illustration 4: Report of CEM AX Construct for Inventory Management 1: Below is the screenshot of report which displays the closing & opening of inventory quantities and amount per unit of each item. The items are displayed with specific codes, which make the identification easier.
- 15. Private viewing only | Confidential Page 15 of 23 CEM AX Construct 2: The below report exhibits the data of the current stock and the surplus available. The stocks are categorized on the basis of projects, design, trade and other factors. The surplus stock can then be used at the places where required.
- 16. Private viewing only | Confidential Page 16 of 23 CEM AX Construct 2.5 Plant, Machinery and Vehicles (PMV) Management PMV Request Management Use the workflow infrastructure, to request PMV items from the site, purchase recommendations given by the asset division [in-charge of maintaining these tools] and budget validation done by cost control. The asset division bears the cost the purchased PMV items and charges the projects with the internal hire transfer price. Equipment Master Manage equipment details with effective equipment purchase and rental dates and transfer history, both internal and external Equipment Management Manage equipment and other related factors such as fuel consumption and documents renewal at ease Surplus Declaration Declare surplus availability of equipment, and facilitate its usage in places needed for effective project completion. Stop/Loss Request In workflow process, a project can request for stop of rental charges of equipment due to break-down or other reasons. This request assists accurate cost apportionment of equipment usage for the projects Daily Log Generate daily log of the equipment’s working in each site and segregate the hours as normal hours, OT hours, breakdown hours, and repair hours for more clarity, proper accounting and accurate reporting Cost Booking Generate and post the costs of the equipment usage for respective usage based on the consumed hours and transfer price. The credit goes to the PMV division which is in charge of maintaining the assets, resulting in the profitability tracking of the PMV division Payment Certification Enter, validate, approve and post vendor invoices for rented PMV items by comparing the vendor invoice quantities with the consumption daily register. The workflow handles the site certification, cost control certification and invoice posting smoothly Manage mobilization/demobilization costs of equipment Regular alerts for equipment related documents including registration, license, Security pass, warranty period expiration, etc.
- 17. Private viewing only | Confidential Page 17 of 23 CEM AX Construct Illustration 5: Report of CEM AX Construct for PMV Management 1: Below is the screenshot of the service order for PMV developed by CEM. This provides information on the estimated working hours, amount paid for hiring, maintenance terms and safety fittings. 2: Below is the report for reconciliation of plant, machinery and vehicles. This is used for the comparison of company’s data and the vendor data.
- 18. Private viewing only | Confidential Page 18 of 23 CEM AX Construct 2.6 Staff Accommodation Obtain more visibility on the operational efficiency. By accurately charging the projects with the respective food and accommodation costs Camps Master Create and maintain internal and externally-hired camps and record information on the expenses made Link with Fixed Assets Link internal camps with Fixed Assets for asset maintenance, enhancement and disposal activities Track Profitability via Internal Project Link internal camps with an internal project to track the operating expenses and match it against the transfer price revenue Capacity & Availability Management Maintain rooms, room category, capacity and availability of each and every room of the camp Food & Accommodation Types Maintain various food and accommodation types to cater multicultural workforce Camp Occupant Types House various kind of occupants such as own employees, hired employees, customers, sub- contractors or guests Trade Agreements Maintain rates with effective dates for internal camp transfer prices, food- supply vendors and back- charge rates for both hired manpower and subcontractors Check-In / Check-Out Transactions Enter and post check-in and check-out transactions for the occupants, along with their project assignments and food & accommodation types Food Transactions / Adjustments Track the meals consumed by occupants. Optionally, enter and post deductions or additional meals transactions based on the actual consumption of food coupons Camp Daily Register Activate the logging routine and generate daily camp register to track, which occupant's cost should be assigned to which project, on a daily basis Post the generated costs to the respective projects on a monthly or weekly basis Project Cost Booking Enter, validate, approve and post vendor invoices for external camps and food vendors Efficient camp capacity planning Manage camp capacity, accommodation of diversified occupants and guests Manage trade agreement for caterers to facilitate the accurate cost booking Cost allocations to respective projects 2.7 Scaffolding Manage scaffolding items Maintain purchase and rental of tools and other scaffolding items Requisition for Scaffolding Items Utilize the workflow infrastructure, to request scaffolding items from the site, purchase recommendations given by the Asset division [in-charge of maintaining these tools] and budget
- 19. Private viewing only | Confidential Page 19 of 23 CEM AX Construct validation done by cost control. The asset division bears the cost of the purchased scaffolding items and charges the projects with the internal hire transfer price Surplus Register Encourage the project managers to reduce cost, by asking them to declare surplus of their items. The system transfers the stock to a project specific surplus warehouse, from which the procurement division can request transfer of these items to other projects Hire Stop Request If a project wants that hire charges not be booked into their project for some reason, they can make an application for head office review. When approved, the hire amount will not be charged for the specific project and the requested quantity of the specific items Requisition for Scrap Disposition Formalize the scrap handling through a workflow for cost control and efficient management Better utilization of internal materials including scrap and lost Hire Cost Booking Generate daily stock register in an automatic batch job to calculate and charge the projects with the accurate cost of items consumed on a daily basis External Hire Payment Certification Enter, validate, approve and post Vendor invoices for hired scaffolding items by comparing the vendor invoice quantities with the consumption daily register. The workflow handles the site certification, cost control certification and invoice posting smoothly. Track vendor invoice and have better control & reconciliation Scaffold Logistics Analyze the scaffold logistics from list of requested items to invoiced items Flexible and controlled receipt management
- 20. Private viewing only | Confidential Page 20 of 23 CEM AX Construct Illustration 6: Report of CEM AX Construct for Scaffolding The report displays the service order for tools management. This specifies the quantity of tools required, rate for each unit and hire period. 2.8 Ready-Mix Concrete (RMC) Purchase Trade Agreements Maintain trade agreements for different items with various vendors and store this data along with effective dates, to ensure that the rates entered are controlled at a level higher than the transactions entry Purchase Transaction Store the concrete purchase transaction which includes special sections for entering the summary quantities and optional items such as ice, pigment and pumping charges, in addition to the entry of the main-item. There's a tight validation and cross-checking functionality between the different sections in order to ensure accurate data-entry Payment Certification
- 21. Private viewing only | Confidential Page 21 of 23 CEM AX Construct Enter, validate, approve and post vendor invoices for ready-mix concrete purchases by comparing the vendor invoice quantities with the quantities delivered Quality Threshold Maintain quality thresholds for activities like truck load and pumping charges Reporting Summarized and detailed reporting is available on concrete purchases for invoice certification Maintain optional items along with main concrete items
- 22. Private viewing only | Confidential Page 22 of 23 CEM AX Construct Illustration 7: Report of CEM AX Construct for Ready-Mix Concrete Purchase The reports below display the provision and certified amounts for ready-mix concrete. Thus the certification process of vendor quantities can be managed efficiently.
- 23. Private viewing only | Confidential Page 23 of 23 CEM AX Construct 3 Reports: The screen shots above are only samples of reports that CEM has developed. The reports can be customized based on client’s requirements. Additional reports can also be developed based on the intricacy of client’s business.