Define the Project
- 1. DEFINE THE PROJECT HOW TO PROJECT STARTUP
- 2. IT`S HARD TO DEFINE. A LOT OF WORK GETS ACCEPTED ON THE GUT LEVEL PETER FRANCK
- 3. The purpose of this process is to define the overall parameters of the Project. This process is shaped by the development of the Project Definition Document (PDD), a narrative description of the project scope, including major deliverables, project objectives, project assumptions, project constraints, etc. PDD details how the project will be organized, managed and executed. PROJECT STARTUP DEFINE THE PROJECT
- 4. The purpose of developing the Overall Goal and Specific Objectives is to provide a clear picture of what the project is trying to accomplish. It is also the basis for documenting the Success Criteria that will explain how you will know the overall project was a success. The input for this task is the Project Tender Document. PROJECT STARTUP DEFINE PROJECT GOALS, OBJECTIVES AND SUCCESS CRITERIA DEFINE THE PROJECT
- 5. The purpose is to clearly identify and ensure that the project includes all the work required, and only the work required, to complete the project successfully. By clarifying this at the inception of the project, Project Team can be fully aware when the project has scope creep - the tendency to add activities and outcomes to a project without fully recognizing the impact. PROJECT STARTUP DEFINE PROJECT SCOPE DEFINE THE PROJECT
- 6. The Project Work Breakdown Structure is an outcome-oriented analysis of the work involved in the project and defines the total scope of the project. It is a foundation document in project management because it provides the basis for planning and managing the project programme, budget and requests for any changes or deviations from plans. PROJECT STARTUP DEVELOP WORK BREAKDOWN STRUCTURE DEFINE THE PROJECT
- 7. Basic Construction Planning establishes the broad framework of decisions about construction of the building and is normally completed before construction starts, and must precede Production Planning. (Refer a separate guide: “Basic Construction Planning Guidelines”) PROJECT STARTUP COMPLETE BASIC CONSTRUCTION PLANNING DEFINE THE PROJECT
- 8. A Project Schedule is a calendar-based representation of work that will be accomplished during a project.This task requires Project Manager to (a) identify the key deliverables and milestones for the project at a high level of detail, (b) provide a brief but relevant description for each deliverable and milestone, and (c) construct the timeline Developing a programme means determining the start and end dates for all tasks required to complete the project. The High Level Schedule should include key deliverables and milestones. PROJECT STARTUP DEVELOP HIGH-LEVEL MILESTONES AND TIMELINE SCHEDULE DEFINE THE PROJECT
- 9. Assumptions are factors that, for planning purposes, are considered to be true, real, or certain. It is vital that the assumptions involved in a construction project be outlined in the plan. It is particularly important to list assumptions in developing estimates that form the basis for the project’s budget. These assumptions and bases of estimates often become the baseline for determining changes to the work. PROJECT STARTUP EXAMINE AND RECORD PROJECT ASSUMPTIONS DEFINE THE PROJECT
- 10. Stakeholder analysis and management is a critical part of every project. Stakeholders include all individuals, groups, and entities internal or external to your organization that contribute to the project or are impacted by, or can impact, the outcomes of the project. This task requires Project Manager to (a) identify all Key Stakeholders, (b) list all the major activities of the project, (c) code the responsibility matrix, and (d) incorporate the responsibility matrix in the project rules PROJECT STARTUP IDENTIFY AND DOCUMENT STAKEHOLDERS INVOLVEMENT DEFINE THE PROJECT
- 11. A Communications Strategy defines a high-level plan for how members of the project will communicate during the course of the project. Purpose of the Communication Strategy is to document how information will be disseminated to and received from all stakeholders in the Project. It identifies the means/medium and frequency of communication between the different parties and is used to establish and manage on-going communications throughout a project. PROJECT STARTUP DEFINE COMMUNICATION STRATEGY DEFINE THE PROJECT
- 12. Governance refers to the set of policies, regulations, functions, processes, procedures and responsibilities that define the establishment, management and control of a project. The Organization Chart of a project should describe the manner in which it will function. Agreeing on the project organizational structure is a critical step for the project. It brings clarity to the Project Team on accountabilities and it is used later when we define the management approaches on how issues are escalated and the change control processes. PROJECT STARTUP DEFINE PROJECT GOVERNANCE AND RESOURCING STRATEGY DEFINE THE PROJECT
- 13. Using available tools, the Project Manager calculates the preliminary budget that will be required to complete project activities. All aspects of the project, including the cost of human resources, plant & equipment, materials, consultants, subcontractors and supplies, should be incorporated. At this point information may be presented at a summary level; to be refined during Project Planning, as more detailed information becomes known PROJECT STARTUP DEVELOP HIGH-LEVEL BUDGET (AND ESTABLISH BENEFITS) DEFINE THE PROJECT
- 14. All of the following Management Approaches should be documented (and refined during Project Planning and the course of the project): MODE OF ACCOMPLISHMENT ISSUE MANAGEMENT STRATEGY CHANGE MANAGEMENT STRATEGY REPORTING PROJECT STARTUP DEFINE MANAGEMENT APPROACHES DEFINE THE PROJECT
- 15. This task requires Project Manager to (a) determine general areas of risk for the project, (b) assess stakeholder tolerance for accepting each area of risk identified for the project, (c) determine risk management objectives, and (d) identify risk management decision makers. Risk planning is the process of deciding how to approach and plan the risk management activities for a project. PROJECT STARTUP DEVELOP HIGH LEVEL RISK PLAN DEFINE THE PROJECT
- 16. The Project Definition Document (PDD) is a collection of information used to describe the environment that will govern the project and set the overall parameters of the project. It is the key deliverable produced during Project Startup. This initial plan will be refined during Project Planning and iteratively throughout the entire project management lifecycle and will serve as the main guide to follow during Project Execution and Control. PROJECT STARTUP PRODUCE PROJECT DEFINITION DOCUMENT DEFINE THE PROJECT
- 17. Templates used to manage this phase of the Project: Basic Construction Planning Guidelines Project Issues Log Request for Change Log Impact Analysis Statement Project Status Report Project Risk Register Project Definition Document (PDD) PROJECT STARTUP TEMPLATES DEFINE THE PROJECT
- 18. pmSPEC© is the project management framework for construction industry based on the best practice industry standards for project management: the Project Management Institute's (PMI) Project Management Body of Knowledge (PMBOK®) and Prince2®, and has been enhanced to incorporate construction project specific processes. pmSPEC© provides a summary of themes, that in the author's experience, have proved critical in the successful implementation of project management methodologies. It draws on the expertise of project management professionals and provides a guide to deliver a methodology that increases the chances of project success. pmspec.com ABOUT
- 19. Thank you for visiting the pmSPEC© page and the interest you showed in the project management guidelines. The goal of pmSPEC© is to institute a scalable framework of industry standard best practices to support and promote the successful delivery of construction projects. We appreciate and welcome any constructive comments or suggestions that will help us achieve our goal. Help us spread the word! Share pmSPEC© posts and updates. pmspec.com THANK YOU