Develop project charter
2 likes284 views
This document discusses developing a project charter, which formally authorizes a project and provides authority to the project manager. It covers the inputs, tools and techniques, and outputs of developing a charter. The key inputs include a business case, agreements, environmental factors, and organizational assets. Tools include expert judgment, data gathering techniques, and meeting skills. The main output is the project charter itself, which documents high-level project details and assigns a project manager. It also produces an assumption log. Developing the charter establishes partnership between organizations and gives the project manager authority over resources.
![WELCOMEPMP Preparation Course [PMBOK V.6]
DEVELOP PROJECT CHARTER
Sherif Sabri, PMP®
With](https://image.slidesharecdn.com/developprojectcharter-190722133446/85/Develop-project-charter-1-320.jpg)
Develop project charter
- 1. WELCOMEPMP Preparation Course [PMBOK V.6] DEVELOP PROJECT CHARTER Sherif Sabri, PMP® With
- 2. OVERVIEW DEVELOP PROJECT CHARTER DEVELOP PROJECT CHARTER - INPUTS THE IMPORTANCE OF DEVELOP PROJECT CHARTER WHO CAN DEVELOP THE PROJECT CHARTER ? PROJECT CHARTER ELEMENTS WHO CAN INITIATE THE PROJECT ? DEVELOP PROJECT CHARTER - TOOLS AND TECHNIQUES DEVELOP PROJECT CHARTER - OUTPUTS
- 4. The process of developing a document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities. The key benefits of this process are that 1-it provides a direct link between the project and the strategic objectives of the organization. 2-creates a formal record of the project, and shows the organizational commitment to the project. DEVELOP PROJECT CHARTER Inputs Tools & Techniques Outputs 1‐Expert judgment 1‐Project charter 2‐Data gathering • Brainstorming • Focus groups • Interviews 2‐Assumption log 3‐Interpersonal and team skills • Conflict management • Facilitation • Meeting management 4‐Meetings OVERVIEW 1‐Business documents • Business case 2‐Agreements 3‐Enterprise environmental factors 4‐Organizational process assets
- 5. Establishes a partnership between the performing and requesting organizations. The approved project charter formally initiates the project. Identify the assigned project manager for the project Provides the project manager with the authority to plan, execute, and control the project THE IMPORTANCE OF DEVELOP PROJECT CHARTER
- 6. The sponsor or the project manager in collaboration with the initiating entity WHO CAN DEVELOP THE PROJECT CHARTER ?
- 7. 1-Project purpose 2-High-level project description 3-Project boundaries 4-Key deliverables 5-High-level requirements 6-Overall project risk 7-Project objectives and related success criteria 8-Summary milestone schedule 9-Preapproved financial resources 10-Key stakeholder list 11-Project exit criteria 12-Assigned project manager, responsibility, and authority level 13-Name and authority of the sponsor or other person(s) authorizing the project charter PROJECT CHARTER ELEMENTS
- 8. sponsor program, project management office (PMO) a portfolio governing body chairperson or authorized representative WHO CAN INITIATE THE PROJECT ?
- 9. 1-Business case: Market demand Organizational need Customer request Technological advance Legal requirement Ecological impacts Social need DEVELOP PROJECT CHARTER - INPUTS
- 10. 2-AGREEMENTS: are used to define initial intentions for a project. Contracts are used when a project is being performed for an external customer memorandums of understanding (MOUs) letters of agreement letters of intent verbal agreements Email or other written agreements It may take one form of the following : DEVELOP PROJECT CHARTER - INPUTS
- 11. 3‐ENTERPRISE ENVIRONMENTAL FACTORS : Government or industry standards Legal and regulatory requirements and/or constraints, Marketplace conditions Organizational culture and political climate Organizational governance framework (a structured way to provide control, direction, and coordination through people, policies, and processes to meet organizational strategic and operational goals), Stakeholders’ expectations and risk thresholds. DEVELOP PROJECT CHARTER - INPUTS
- 12. 4‐ORGANIZATIONAL PROCESS ASSETS : Organizational standard policies, processes, and procedures Portfolio, program, and project governance framework (governance functions and processes to provide guidance and decision making) Monitoring and reporting methods Templates (e.g., project charter template) Historical information and lessons learned repository (e.g., project records and documents, information about the results of previous project selection decisions, and information about previous project performance). DEVELOP PROJECT CHARTER - INPUTS
- 13. 1‐EXPERT JUDGMENT is defined as judgment provided based upon expertise in an application area, Knowledge Area, discipline, industry, etc., as appropriate for the activity being performed. Such expertise may be provided by any group or person with specialized education, knowledge, skill, experience, or training. For this process, expertise should be considered from individuals or groups with specialized knowledge of or training in the following topics: Organizational strategy Benefits management Technical knowledge of the industry and focus area of the project Duration and budget estimation Risk identification DEVELOP PROJECT CHARTER - TOOLS AND TECHNIQUES
- 14. 2‐DATA GATHERING Data‐gathering techniques that can be used for this process : Brainstorming : This technique is used to identify a list of ideas in a short period of time Focus groups : bring together stakeholders and subject matter experts to learn about the perceived project risk, success criteria, and other topics in a more conversational way than a one-on-one interview Interviews : are used to obtain information on high-level requirements, assumptions or constraints, approval criteria, and other information from stakeholders by talking directly to them DEVELOP PROJECT CHARTER - TOOLS AND TECHNIQUES
- 15. 3‐INTERPERSONAL AND TEAM SKILLS Conflict management: be used to help bring stakeholders into alignment on the objectives, success criteria, high-level requirements, project description, summary milestones, and other elements of the charter. Facilitation: is the ability to effectively guide a group event to a successful decision, solution, or conclusion. Meeting management : includes preparing the agenda, ensuring that a representative for each key stakeholder group is invited, and preparing and sending the follow-up minutes and actions. DEVELOP PROJECT CHARTER - TOOLS AND TECHNIQUES
- 16. 1‐PROJECT CHARTER is the document issued by the project initiator or sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities. It documents the high‐level information on the project and on the product, service, or result the project is intended to satisfy, such as: The high‐level information documented in the project charter 1‐Project purpose 5‐Overall project risk 9‐Project approval requirements (i.e., what constitutes project success, who decides the project is successful, and who signs off on the project) 2‐Measurable project objectives and related success criteria 6‐Summary milestone schedule 10‐Project exit criteria 3‐High‐level requirements 7‐Preapproved financial resources 11‐Assigned project manager, responsibility, and authority level; 4‐High‐level project description, boundaries, and key deliverables 8‐Key stakeholder list 12‐Name and authority of the sponsor or other person(s) authorizing the project charter. DEVELOP PROJECT CHARTER - OUTPUTS
- 17. 2‐ASSUMPTION LOG is used to record all assumptions and constraints throughout the project life cycle. Operational assumptions and constraints: are normally identified in the business case before the project is initiated and will flow into the project charter. Task assumptions: are generated throughout the project such as defining technical specifications, estimates, the schedule, risks, etc DEVELOP PROJECT CHARTER - OUTPUTS
- 18. T H A N K S Together We will get it done S O C I A L M E D I A Join the course:https://www.udemy.com/pmp‐exam‐prep‐pmbok‐6‐edition/CERTIFIEDPMP1