L1-Project Integration Management.pdf
- 1. Project Management Course Code: ME 9109 Course Credits: 9 Prepared by; Masoud Kamoleka Mlela BSc, Electromechanical Eng. (UDSM) MSc, Renewable Energy (UDSM) PhD, Mechanical Engineering (HEU, CN).
- 2. CONTENT • Integration management: The Overview to the key (Adaptability) . • Scope management: Project Initiation and Project Planning. • Time management: Estimating, time tracking, and performance and progress measurement (project administration). • Cost management: Estimating performance and progress measurement, Project Initiation stage through business case analysis.
- 3. • Contract management: This shall include legal aspects of contracts and discussion of standard contracts for procurement of professional services, goods and works. • Human resources management: definition of roles and responsibilities, joint reviews, performance evaluations and project reviews. • Communications management: Project Planning and executed both in Project Execution and Project Wrap-up (the reviews and performance improvement activities in wrap-up represent additional means of communicating project status, success, and process improvement ideas). CONTENT Cont…
- 4. • Risk management addressed in Project Initiation, Project Planning, and Project Execution. It is also specifically identified within the Project Approval Process. • Procurement Strategies and Management is discussed within the Project Initiation Stage (under the business case - options analysis section). CONTENT Cont…
- 5. • Project Evaluation will be presented from the project managers' point of view and also from an independent reviewer's point of view. • Management of Project Teams; provision of the skills required to successfully manage project teams successful team culture, assess team members' abilities and make appropriate assignments, then define authorities and accountabilities, including rewards and consequences. CONTENT Cont…
- 6. Integrated method of assessment: • Continuous Assessment 40% • Semester Examination 60%
- 7. What is project management? Definition • Project management is the application of processes, methods, skills, knowledge and experience to achieve specific project objectives according to the project acceptance criteria within agreed parameters. Project management has final deliverables that are constrained to a finite timescale and budget. • A key factor that distinguishes project management from just 'management' is that it has this final deliverable and a finite timespan, unlike management which is an ongoing process. Because of this a project professional needs a wide range of skills; often technical skills, and certainly people management skills and good business awareness. Definition from APM Body of Knowledge 7th edition
- 9. Integration Management • Includes processes to ensure that all the elements of project are properly coordinated. • Making balance among competing alternatives and objectives to meet stakeholder needs • Typically the most important knowledge area for the Project Manager
- 10. Why Do we Manage Integration? • Manage change and communication • Reduce project Time and Cost • Involve stakeholders early and often • Make results visible • Identify problems/solutions early • Use relevant experience as early as possible
- 11. Who Manage integration? • Project Manager- Integrator for the project that executes processed • Team Members- Concentrate on completing tasks, activities, & work packages • Project Sponsor- Protect project from changes and losing resources
- 12. How Do we manage Integration? • Use the seven integration processes Develop project charter Develop project management plan Direct and manage project work Manage project knowledge Monitor and control project work Perform integrated change control Close project or phase Project Charter Project Management plan Direct & Manage Project Work Monitor & Control Project work Integrated Change Control Close Project or Phase Manage Project Knowledge
- 13. How Do We Manage Integration? • Each process has Inputs Tools and Techniques Outputs • Remember that inputs and outputs can feed more than one process. Project Charter Project Management plan Direct & Manage Project Work Monitor & Control Project work Integrated Change Control Close Project or Phase Manage project Knowledge
- 14. Expert Judgement Interpersonal and team skills Data gathering Meeting Tools & Techniques Output Input Project Charter Develop Project Charter Business Documents Business case Benefits management plan Enterprise Environmental Factors Government or Industry standards Legal and regulatory requirements Marketplace conditions Stekeholders expectations and risk thresholds Agreements To define the initial intentions for the project Organization Process Assets Organizational standard policies, processes, and procedures Portifolio, program, and project governance frameworks Monitoring and reporting methods Templates Historical information and lessons learned repository
- 15. Expert Judgement Interpersonal and team skills Data gathering Meeting Output Input Project Management Plan Develop Project Management Plan Project Charter Project team uses the project charter as a startingpoint for initial project planning Enterprise Environmental Factors Government or Industry standards Legal and regulatory requirements Project managements body of knowledge for vertical market Organizational structure, governance frameworks and infrastructure Outputs from other Processes Subsidiary plans and baselines that are inputs to this process Organization Process Assets Organizational standard policies, processes, and procedures Project management plan template Project closure guidelines or requirements Change control procedures Monitoring and reporting methods Historical information and lessons learned repository Tools & Techniques
- 16. Expert Judgement Interpersonal and team skills Data gathering Meeting Outputs Input Direct and Manage Project Work Deliverables Requested Changes Implemented Change Request Implemented Corrective Actions Implemented Preventive Actions Implemented Defect Repair Work Performance Information Project Management Plan Any component of the project management plan may be an input to this process Project Documents Change log Lessons learned register Milestone list Project communications Project schedule Requirements traceability matrix Risk register and risk report Approved Change Requests Corrective action Preventive action Defect repair Enterprise Environmental Factors Organizational structure, culture, management practices, and sustainability Infrastructure Stakeholders risk thresholds Organization Process Assets Organizational standard policies, processes, and procedures Issue and defect management procedures Issue and defect management database(s) Performance measurement database Change control and risk control procedures Tools & Techniques
- 17. Expert Judgement Interpersonal and team skills Knowledge Management Information Management Outputs Input Manage Project Knowledge Lessons Learned Register Project Management Plan Updates Organizational Process Project Management Plan All components of project management plan are inputs Project Documents Lessons learned register Project team assignments Resources breakdown structure Stakeholder register Deliverables Any unique and verifiable product, results, or capability to perform a service Enterprise Environmental Factors Organizational, stakeholder, and customer culture Geographic distribution of facilities and resources Legal and regulatory requirements and/or constraints Organization Process Assets Organizational standard policies, processes, and procedures Personnel administration Organizational communication requirements Formal knowledge-sharing and information-sharing procedures Tools & Techniques
- 18. Expert Judgement Data Analysis Decision Making Meetings Outputs Input Work Performance Reports Project Management Plan Updates Change Requests Monitor and Control Project Work Project Document Updates Project Management Plan Monitoring and controlling project work involves looking at all aspects of the project Project Documents Assumption log Basic of estimates Cost forecasts & Issue log Lessons learned register Milestone list & Quality reports Schedule forecast Work Performance Information Work performance data is gathered through work execution and passed Agreements A procurement agreement includes terms and condition, and may incorporate other items Enterprise Environmental Factors Project management information systems Infrastructure Stakeholders expectations and risk thresholds Government or industry standard Organizational Process Assets Organizational standard policies, processes, and procedures Financial controls procedures Monitoring and reporting methods Issue management procedures Organizational knowledge Tools & Techniques
- 19. Expert Judgement Change Control Tools Decision Making Meetings Outputs Input Project Management Plan Updates Approved Change Requests Project Document Updates Perform Integrated Change Control Data Analysis Project Management Plan Change management plan Configuration management plan Scope baseline Schedule baseline Cost baseline Project Documents Basic of estimates Requirements traceability Risk report Work Performance Information Resources availability Schedule and Cost Data Earned Value Reports Burnup or Burndown Charts Change Requests Corrective Action Preventive Action Defect Repairs Updates Enterprise Environmental Factors Legal restrictions Government or industry standard Legal and regulatory requirements Organizational governance framework Organizational Process Assets Change control procedures Procedures for approving and issuing change authorizations Configuration management knowledge base Tools & Techniques
- 20. Expert Judgement Meetings Outputs Input Final Report Final Product, Service, Or Results Transition Project Document Updates Close Project Or Phase Data Analysis Organizational Process Asset Updates Project Charter The project charter documents the project success criteria, the approval requirements, and who will sign on the project. Project Management Plan All components of the project management plan are an input to this process Project Documents Assumption log & Basic of estimates Change log & Issue log Lessons learned register Milestone & Project communications Quality control measurements Requirements documentation Risk register & report Accepted Deliverables Approved Product Specifications Delivery Receipts Work Performance Documents Business Documents Business case Benefits management plan Agreements The requirements for formal procurement closure are usually defined in the terms and conditions of the contract Procurement Documentation Toclose the contract, all procurement documentation is collected, indexed, and filed Organizational Process Assets Project or phase closure guidelines or requirements Configuration management knowledge base Tools & Techniques