EasyPAY.Web - Web based Payroll Management Software Software

EasyPAY.Web
Web based Payroll Management Software

Web based Payroll Management Software.

 Complete Payroll/HR Solution

 Complete MIS/Statutory Compliance

Complete Employee Self Service Module

 Online Leave Applications

 Online TDS Projections

 Make HR Policies

Publish News/Polls/Surveys/FAQ and analyze result

 Complete Web based system with Role based Security

Robust RDBMS database

 Scalable to fit your needs

EasyPAY.Web

Flexible Structure building capability of Earnings & Deductions

 Flexibility to add or modify any number of Salary Components – Earnings & Deductions
 User Defined Entry Field with unmatched flexibility for Formula, percentage or
Customized Calculation
 Taxable & Non Taxable Earnings for Income Tax Calculations
 Payslip / Non Payslip Component
 Calculation based on Attendance
 Monthly or Yearly Payments
 Frequency of Salary Head
 Also compute various other components that do not appear in payslips

EasyPAY.Web

Leave & Attendance Management

 Leave Rules can be defined
 Increment of Leave on Pro-rata basis
 Carry forward facility for balance leave
 Encashment of Leave
 Leave Utilizes & Balances can be checked
 CL, PL, SL, Compensatory & Customizable Leaves
 Automatic Leave payout on termination of Employees (in Full & Final Settlement)
 Swipe card / Attendance machine if any can be linked to our software
 Attendance Arrears
 Monthly Attendance Register & Yearly Attendance Summary
 Attendance / Leave Ledger.
 Submission of online Leave Application and supporting workflow.

EasyPAY.Web

Loan & Advance Management

 User Definable Loans/Advances (Multiple)
 Loan Disbursement option with EMI option
 Automatic recovery of EMI & stops automatically once the Loan amount is totally
recovered
 Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance
 Lumsum recovery of Loan
 Interest free Loan Perquisites as per Income Tax
 Loan Recovered, Loan Balances & Loans History – Employee wise
 Loan Ledger
 Online submission of Loan Application and supporting workflow

EasyPAY.Web

Payroll Processing

 Input information for all newly joined employees and resign left employees
 Create a new payroll month & Process Salary
 Over-ride facility for any Salary components
 Salary on Hold & Freezing of Salary in case of Termination of Employees
 Process by Exception - you only need to enter Pay and/or deduction information when
there are changes
 Pro-rata calculations for employees based on Absenteeism
 Process & Print Payslips for groups or for selected employees
 Lock month facility to avoid changes in Processed Data

EasyPAY.Web

Salary Reports (Payslip & Salary Sheet)

 Automatically calculates all the income, deductions & Company Contributions as per
the requirement
 Regular Payslips (with Logo) can be viewed or Emailed
 Reimbursement Payslips can be viewed or Emailed
 User defined Salary Sheets can be viewed
 Generates Cash / Cheque / Bank Transfer List
 Generate Bank Statement, Direct Electronic Bank transfer files & Covering Letter for
Banks
 YTD salary Sheet & Summary of each employee
 Separate Payslips can be generated for Arrears, Medical, Reimbursement & LTA

EasyPAY.Web

Bank Transfer

 Bank Transfer Statement facility available for all the banks
 Soft copy format also available in Excel or any format specified by different banks
 Bank Transfer Statements can be generated for both Regular, Reimbursement Payments
& Supplementary Payments
 Covering Letters
 Cheque / Bank Transfer / Cash List

EasyPAY.Web

Reimbursement Management

 Multiple Reimbursement Components like Medical , LTA & Customizable
Reimbursement Components
 Upper limits can be specified – Employee wise or Grade wise
 Annual Limits or Monthly Accruals
 Opening Balance, Entitlement, Amount Reimbursed and Balance amount can be
checked
 Reimbursement Payslips, Bank transfer statement for Reimbursement Components

EasyPAY.Web

Arrears Calculation

 Arrears calculation for any previous period / Retrospective effect
 Separate Payslips can be generated for the Arrears Components
 Bank transfer statement for Arrears Component

EasyPAY.Web

Other Payments

 Arrears Calculations
 Overtime, Gratuity, Bonus & Exgratia Calculation
 Reimbursement - Medical, LTA or any other user definable reimbursement
 Supplementary Payments
 Monthly Reconciliation - allow us to compare the changes in the pay components from
last month to this month or for any number of months

EasyPAY.Web

PF Calculation & Reports

 User defined PF Rate of Deduction for Employer & Employee
 Employee & Employer Contribution
 Automatic Bifurcation of EPF & EPS
 PF applicability check at Employee Level
 Options to Limit Maximum Salary for PF Deduction
 Form 5, 10, 12A, 3A, 6A, 9, 11, Challan & Reconciliation Statement

EasyPAY.Web

ESIS Calculation & Reports

 User defined ESIC Rate of Deduction for Employer & Employee
 ESIC applicability check at Employee Level
 ESIC Register, Form 5, 7 & Challan

EasyPAY.Web

Professional Tax

 User definable State wise Slab
 PT applicability check at Employee Level
 Form III & Challan

EasyPAY.Web

Income Tax Management

 Auto calculations of Exemptions & Deductions and compute income tax payable for the
entire year & the tax to be paid this month
 Inbuilt Exemption Calculation for HRA, Conveyance, Children Education Allowance,
Medical Reimbursement, LTA etc.
 Option for Investment Declaration by Employees
 Provision for considering Income from Previous Employer
 Auto calculation of TDS based on Projections
 Income Tax Projections with the options to deduct projected TDS from Monthly Salary
 Prints Form 16, 12BA & Online Challan 281
 Quarterly e-TDS Return as per the NSDL format
 Income Tax Projections can be emailed in PDF format

EasyPAY.Web

Full & Final Settlement

 Employees Full & Final settlement can be prepared based on resignation of employees
either in the current month or in the previous month
 Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment ,
Gratuity and recovers all Loan balances and Income Tax.
 Generates Full & Final Settlement Calculation sheet for all the calculations done

EasyPAY.Web

User Defined Reports

 User Defined Reports with the option to choose from the available field, user can define
his own customized columnar reports
 Sorting, Grouping, Sub-total, Grand-total & Conditions can be defined
 Letter Writing Module

EasyPAY.Web

Reporting

 Output reports to screen, printer, MS Word & Excel
 Option to preview Payslips / Salary Sheets or any other reports on screen before final
printing
 Print Transaction & Master History for any period
 Generating report is made easy with an advanced filter function to select the relevant
employees or groups for the report
 Prints any of our report for the previous periods.

EasyPAY.Web

Data Import (Masters, Salary & Leave Record)

 Employee & Payroll Data if available in Excel can be Imported to our software

EasyPAY.Web

HR Functions

 General Information / Personal Information
 Address/ Contact details
 Employee Qualification / Work Experience
 Family Members/ Emergency contacts/ PF Nominee/ LIC Nominee/ Gratuity Nominee
 Passport/Visa details / LIC details
 Hobbies
 Achievements
 Vehicle/ Driving License details
 Employee Trainings
 Employee Appraisals/ Questions/ Question Groups/ Questionnaire Designer
 Employees Documents/ Photos / Attachments
 Employee Targets/ Commitments
 Employee Skills
 Complete Tracking of Employee Movement between Branches Departments/ Grades/
Designations

EasyPAY.Web

Recruitment Management

 Manpower Requisition Form and related Workflow for approvals
 Vacancy Creation and related work flow for approvals
 User friendly Resume Database Management
 Easy Integration of online Resume Submission by candidate
 Search in Resume Database for keywords, Vacancy Requirements
 Search inside records, CVs, notes, emails etc.
 Review, Shortlist, Tag Candidate Profiles
 Schedule Interview Rounds with Automatic alert to Candidates through Emails
 Online test for candidate
 Update Interview Results with Automatic alert to Candidates through Emails
 Generate Offer Letters to candidates with Automatic Alert to Candidates through
Emails
 Generate Appointment Letters to candidates with Automatic Alert to Candidates
through Emails
 Post/View/browse Candidate Details, Notes, Emails, History, CV at simple clicks
 Bulk Email to candidates

EasyPAY.Web

Training Management

 User defined Training Course / Course Categories available.
 Course Program can be created resulting into Training Schedule for a given Training
Year.
 Nominations can be done through
 Employee can nominate himself online for the training through self nomination.
 Manager can nominate his subordinates for the training.
 Nomination can also be done due to Training Need Analysis.
 Faculty / Coordinator and External Agency masters can be maintained.
 While designing Courses, Qualifying Skills, Qualifying Courses, Disqualifying courses,
Reading Links etc. can be maintained.
 Direct Cost and indirect cost per employee can be maintained.
 Employees training cost can be calculated based on the formula.

EasyPAY.Web

Training Management

 Trainings Schedule for the calendar is pre-defined and available to the employees online.
 After the training, Feedback can be posted by employees and faculty / trainer can also
post the rating of the participant employees.
 Date wise Employees / Whole Program Attendance can be maintained easily.
 Training Locations, Training Venues, Special Needs during training, Expectation from
the training can be defined.
 On the basis of predefined Priority scheme training program can be allotted for the
limited no of seat

EasyPAY.Web

Employee Appraisal Management

 Company Objectives, Initiatives can be defined
 Goals/KRA derived from Company Initiatives can be maintained
 Job Description based (JD) based goals are maintained.
 Goal sheet allocation for the employees with workflow between manager and
employee can be done.
 Upon Goal Sheet Approval by employee and manager, goal sheet is assigned to the
employee
 Employee can regularly keep posting goal progress which is automatically available
to manager.
 At the appraisal event, managers can view goal sheet achievement and rate the goal
sheet.
 KRA/ competencies/ QA forms can be designed by the user and can be allotted to
employees at the time of appraisal.

EasyPAY.Web

Employee Appraisal Management

 Notes can be put in by Managers, dotted managers.
 360 degree appraisal can be achieved where Managers, Subordinates, Peer group,
Customers, vendors can rate the employee based on various user defined
parameters.
 Normalistion of appraisal score can be done by HR if required.
 Appraisal result is available at the time for Promotions/increments.
 Appraisal is fully automated, user defined and workflow based with email
intimations.
 Not closed Appraisals and conflicts can be tracked.

EasyPAY.Web

Exit Management

 Employee can place the request of exit online.
 Request can be approved or rejected by the immediate authority
 Superiors can input exit requests for their subordinates
 Exit request is sent to each concerned department heads for Approval
 Department Head can input/track receivables from the employee
 Upon clearance from department heads Email intimation to respective authority
for their further course of action.
 Auto transfer of data to Payroll for full & final settlement calculation.

EasyPAY.Web

Reimbursement & Claim Management

 Creation of different reimbursement heads.
 Employee can submit Reimbursement claim online.
 Employee can attached soft copy of his reimbursement bills.
 Reimbursement balance, entitlement, Summary, Ledger
 Approval Workflow – Accepted & Rejected with auto mail Intimation

EasyPAY.Web

Online TDS Declaration Management

 Employee can submit Income Tax Declaration Online
 Employee can attached soft copy of his declaration proof.
 Income Tax projection report – Projected & Actual Basis
 Approval Workflow – Accepted & Rejected with auto email Intimation

EasyPAY.Web

Tax Planner

 Enter the Investment details and get the instant projections for TDS.
 Tax planning can be done with this tool easily, by testing various combinations of
testing and get the best combination.

EasyPAY.Web

User Rights / Security

 Users can be created
 User Level Rights can be created and managed
 Role based Security Model/ Assign rights to Payroll Officers for Managing different
groups of employees
 Audit Trails

EasyPAY.Web

Software Architecture

 Completely Web based product
 Designed using State of art technology. ASP.NET 3.5 + MS SQL
 Software installation on clients machines are not required.
 All authorized personnel can login to the system and do the required functionality as per
their rights

EasyPAY.Web

Workflow

 News
 Announcements
 Company Documents
 FAQ
 Kiosk
 Polls
 Query
 Surveys
 Leave Application
 Reimbursement Request
 TDS Declaration

EasyPAY.Web

Employee Self Service Module

 Each employee is provided with an online account
 Employees can login and view their
 Payslips
 Yearly Salary Register
 Loan / Advances Recovery/ Balance
 Reimbursement Payments / Balance / Status
 Income Tax Projections
 Submit their Income Tax Declarations
 Submit Leave Application
 Submit Reimbursement Bills.
 ESS gives employees direct access to their month-end / year-end paperwork.
They can download, print and save these documents themselves
 Delivers significant cost & time savings for Payroll/HR department.
 Improves administrative responsiveness & efficiency.
 Enables greater employee satisfaction, fuels productivity

EasyPAY.Web

Other Add on Modules

 Integration of Payroll Software with Tally
 Journal Voucher Entries

EasyPAY.Web

Our Contact Details

Mumbai
Tel. : 022-66278651/ 52 / 53 /54
Cell : 09867307971 / 09769468105

Delhi
Cell : 09891008473 / 09891008988

Email : sales@sensysindia.com
Website : www.sensysindia.com

Locally available in
Mumbai | Pune | Delhi & NCR | Bangalore | Hyderabad | Chennai | Kolkatta
& Ahmedabad

EasyPAY.Web - Web based Payroll Management Software Software

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