ecspand - Enhance your SharePoint to a true ECM Platform
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The document presents ecspand as a solution to enhance Microsoft SharePoint into a comprehensive enterprise content management (ECM) platform, addressing challenges such as information overload, collaboration inefficiencies, and slow document processes. It highlights features like integration with ERP systems, improved workflow management, and compliance with archiving requirements, aiming to increase organizational efficiency. It concludes that while SharePoint serves as a versatile foundation for enterprise applications, additional standard solutions and configurations are necessary for complex requirements.
ecspand - Enhance your SharePoint to a true ECM Platform
- 1. ecspand Enhance your SharePoint to a true ECM platform
- 2. Welcome
- 3. Overview motivation microsoft sharepoint the idea ecspand ecspand highlights
- 4. Enterprise Content Management
- 6. Hmmm?
- 8. „ Information worker „
- 9. „ Information worker „ Our work is dominated by …
- 10. Collaboration
- 11. Lack of Time
- 15. Paperless office …? 70% 10% 8% Transport Filing 20% 20% Editing Source: Anderson Consulting
- 16. Long Tail Number of presentations, calculations, strategies, templates, Documents profit budget, organigram, proposals, suggestions, specifications, notes, memos, invoices, wikis, blogs, menu, plant layout, offers, price information, press information, business plan, competition analysis, graphs, process definitions, project documentation, external communication, … invoices, contracts, personnal record, delivery notes, etc. Types of content Managed Content Unmanaged Content Traditional ECM
- 17. Long Tail Involved User invoices, contracts, personnal record, delivery notes, etc. presentations, calculations, strategies, templates, profit budget, organigram, proposals, suggestions, specifications, notes, memos, invoices, wikis, blogs, menu, plant layout, offers, price information, press information, business plan, competition analysis, graphs, process definitions, project documentation, external communication, … Types of content Managed Content Unmanaged Content Traditional Enterprise 2.0 ECM
- 18. File documents …
- 19. … und recover them!
- 20. Emails …
- 21. Emails … … got lost and are not filed to responding offers, contracts, …
- 22. Huge amount of paper ….
- 23. … slow down business processes.
- 25. Important documents … such as invoices and contracts are executed too slowly.
- 26. Data Security
- 28. The solution …
- 29. …is simple ;-)
- 30. Motivation
- 31. Time
- 32. motivation Time is Money Reduced time spent for search Decreased operating expenses Increased speed of process cycles
- 34. motivation Provision of Information Has to be easy to retrieve relevant information Increase the quality of work Information is a side effect of daily work: transparency needed
- 38. motivation Motivation – Animation 21 Archive LOB
- 39. motivation Motivation – Animation 21 Archive LOB
- 45. motivation Motivation – Animation 21 ?
- 48. SharePoint connects island in your IT landscape.
- 49. microsoft sharepoint Collaboration Business- Portal Intelligence Business Process and Search Forms Enterprise Content Management
- 50. Aggregates information within one central platform and acts as a „One-Stop-Shop“ for your business relevant data and processes.
- 52. microsoft sharepoint Collaboration Business Solutions Teamwork Enterprise 2.0 Content- BI for everyone management … and find
- 53. microsoft sharepoint Enterprise Content Information Access Business Intelligence Team Collaboration & Management Technology (Search) Platforms Social Software Web Conferencing Unified Communications Portal Products Project & Portfolio Mgmt
- 54. microsoft sharepoint Enterprise Content Information Access Business Intelligence Team Collaboration & Management Technology (Search) Platforms Social Software Covered with Microsoft SharePoint Web Conferencing Unified Communications Portal Products Project & Portfolio Mgmt
- 55. microsoft sharepoint SharePoint as multi-tool-gadget
- 56. microsoft sharepoint The MacGyver for enterprises :-)
- 57. microsoft sharepoint Metadata Management Office Integration Metadata based Navigation Hierarchic Taxonomies
- 58. microsoft sharepoint Office Integration Save to SharePoint Edit Metadata Presence Information Related Documents
- 59. microsoft sharepoint Document Sets Managed like a single Document Different Content Types
- 60. microsoft sharepoint Record Management Policies Record & Hold Audit Log Status
- 61. microsoft sharepoint Remote Blob Storage Blob Storage SharePoint Content Database META
- 63. the idea ecspand Difference standard ECM … Link to Capture Link to ERP SharePoint DMS Server Storage
- 64. the idea ecspand … and ecspand your SharePoint Capture Link to ERP …. DMS Server Storage
- 65. the idea ecspand Combining „Best of Breed“ ECM and DMS features like Document Graphical Workflow design, Reusable Libraries, Check in / out, Versioning, Workflow Templates, Analysis, … Office Integration, Workflow Engine, Metadata Management, …
- 66. the idea ecspand
- 67. the idea ecspand Competence Radar SharePoint
- 68. the idea ecspand Competence Radar ecspand
- 69. the idea ecspand ecspand your SharePoint Consistent interface Process driven Integration of 3rd party applications Rendition & Compliance Solutions „ready to use“ SharePoint als „Single Point of Service“
- 70. Highlights
- 73. ecspand highlights Document filing based on its meta data.
- 79. ecspand highlights Compliance & Archiving Audit proof archiving Copy, move or link Supports several compliance platforms Access by SharePoint
- 80. ecspand highlights Workflow Standard SharePoint Workflows Complex workflows: „ecspand Workflow“ (Nintex OEM) Ready to use Templates
- 81. Integration
- 83. ecspand highlights Integrate 3rd party applications SharePoint as „Single Point of Service“ Consolidated place for knowledge management and information retrieval SharePoint as process platform
- 84. ecspand highlights Integrate existing ERP …
- 85. ecspand highlights … into SharePoint
- 86. ecspand highlights ERP Connector Audit proofed archiving Direct access to SharePoint documents Interapplication functionalities and processes ERP add-ons (SAP classifier, AX modules)
- 87. ecspand highlights ecspand Sidebar Drag & Drop upload from file system Automatic filing and indexing Search within SharePoint
- 88. ecspand highlights ecspand capture Scanning client “Scan to SharePoint” Integrated in process solutions
- 90. ecspand highlights ecspand cloud capture Master Data Client PC
- 93. ecspand highlights Contract Management € Costs Tasks Documents Notes Annotations Emails Deadlines Templates Generate Archive Manage Control
- 94. ecspand highlights Quality Management Structured document illustration according to ISO standards Comfortable search for QM documents Support of all tasks by multilevel work flows Intuitive working by full office integration
- 95. ecspand highlights Invoice Processing Increased efficiency Process transparency Integration into to ERP (SAP, Dynamics AX/NAV, Infor) High-quality invoice detection Standard processes
- 98. ecspand highlights Invoice Processing Push invoice to SAP
- 99. ecspand highlights Invoice Processing Push invoice to SAP
- 100. ecspand highlights Invoice Processing Push invoice to SAP Start workflow in SAP
- 101. ecspand highlights Invoice Processing Push invoice to SAP Start workflow in SAP
- 102. ecspand highlights Invoice Processing Push invoice to SAP Start workflow in SAP SharePoint process
- 103. ecspand highlights Invoice Processing Push invoice to SAP Start workflow in SAP SharePoint process
- 104. ecspand highlights Invoice Processing Push invoice to SAP Start workflow in SAP SharePoint process Store invoice in SharePoint
- 105. Conclusion
- 108. conclusion SharePoint as Construction Kit SharePoint is an excellent construction kit for enterprise applications. However: (programmatic) adaptions due to complex requirements cause high costs and manpower needs.
- 110. conclusion SharePoint as Construction Kit For more sophisticated solutions standard extensions and products are needed.
- 111. conclusion Standardisation SharePoint, Nintex and ecspand as proven standard products Customizing by configuration and without coding Consistent use of standard mechanisms and extensions
- 112. conclusion Standardisation Fast project delivery Modular principles Reduced (follow-up) costs Guaranteed updates and upgrades
- 113. conclusion Archive
- 114. conclusion Archive
- 115. conclusion Archive
- 116. conclusion Archive
- 117. conclusion Archive
- 118. conclusion Archive
- 119. conclusion Archive
- 120. conclusion Archive
- 121. conclusion Archive
- 122. conclusion Archive
- 123. conclusion Archive ERP LOB/DB
- 124. conclusion Archive ERP LOB/DB
- 125. conclusion Archive ERP LOB/DB
- 126. conclusion
- 127. conclusion
- 128. conclusion
- 129. Questions?
- 130. /me Christian Kiesewetter Partner und Sales Management d.velop GmbH christian.kiesewetter@d-velop.at +43 664 2075372 www.xing.com/profile/Christian_Kiesewetter3 www.linkedin.com/in/christiankiesewetter www.slideshare.net/christiankiesewetter http://twitter.com/#!/christiankie www.ecspand.com www.d-velop.com