Email & internet
- 2. INTRODUCTION In today's workplace the use of Internet and emails has dramatically increased all over the world. Computers have revolutionized the way we conduct our daily life's and business. With the rise of the internet and emails in the workplace brings new business fundamentals to meet. These fundamentals must meet our demands in the workplace to ensure timely performance. Workplace policies should be implemented in a workplace to prevent time wastage.
- 3. INTERNET NEWS TODAY Over the last 40 years technology has developed in the workplace with use of computers Use of computers continues to soar in the 21st century Humans rely on computers to perform daily routine duties
- 4. DEFINITION OF INTERNET The word internet is described is many ways. The best way to describe the word internet to you would be, a computer system that allows millions of computer users around the world to share, transmit and exchange information.
- 5. DEFINITION OF EMAIL Is defined as a systemthat allows people to send messages to each other by computer electronically.
- 6. STATEMENT OF PURPOSE The use of a company’s internet and email access must be developed to provide clear and precise guidelines for all employees (including external contractors and consultants using the company’s computer system) as to what constitutes acceptable use and what is considered as unacceptable use. The aim of this policy is to ensure that all employees using the company internet, intranet and e-mail system do so in a climate of mutual respect, ensuring at all
- 7. STATEMENT OF PURPOSE times that the confidentiality of company information is preserved. The company does not wish to discourage reasonable private use and will respect the privacy of employees in any monitoring situations in accordance with the provisions of the Workplace Surveillance Act 2005 (NSW) and the Privacy Act 1988 (Federal).
- 8. DEVELOPMENT Consultation Coverage Cleary defined Employees rights and obligations Implementation Conflict resolution Monitoring Breach of policy
- 9. KEY POLICY ELEMENTS Pop up warnings Training prior to implementation No harassment or abuse No copy right Maximum personal usage 30 minutes/day 90 minutes/week Social networking sites Maximum 5 minutes/day Usage Records may be used in Litigation NO blocking by Company of IR Related Transmissions
- 10. IMPLEMENTATION Advise of Commencement Date Added to Induction Training for New Staff Members Training – Group and Individual Clearly Define - Inappropriate use, inappropriate use Sign-Off on Completion of Training Distribute Policy to all Staff Encourage Feedback from all Staff Conflict Resolution Strategies in Place
- 11. CONFLICT RESOLUTION Initial Feedback to Reduce Potential Problems All Complaints/Problems Addressed Immediately Refresher Training Where Appropriate Advise Consequences of Repetition of Infringement Ensure Breach Penalties in line with Policy Ensure Consistent Application of Conflict Resolution Strategies
- 12. CONFLICT RESOLUTION Clearly Define Terminology example- Pornographic, Offensive, etc….. Breach Penalties Based on Severity : - Counseling - Warning - Suspension - Dismissal Policy to be Administered Consistently Policy to be Reviewed and Updated regularly