EmployWise Presentation

EmployWise™ Maximising your Return on Talent Investments

About Us: Global Groupware Solutions Relationship management domain expertise We help our customers better manage their employee, customer and partner relationships 8 years of creating software IPR We have been creating software products for over a decade and are pioneers of the Software-as-a-Service (SaaS) model EmployWise™ A complete employee life-cycle management solution Smiles R&R A comprehensive employee rewards & recognition system Smiles™ CRM An integrated customer Life-cycle management solution for sales and service process automation

2008 Beacon Award Winner IBM Beacon Awards recognize IBM Business Partners for outstanding delivery of value to clients and innovative approaches to solving business issues. The 2008 Beacon Award winners were chosen from over 725 nominations from around the world by leading industry journalists, analysts, and IBM executives. The "Software as a Service (SaaS) Innovation" category recognizes partners with solutions that are delivered as a service to end users and are innovators in the SaaS market who provide on demand offerings with an innovative pricing model that allows customers to respond rapidly to changing market conditions.

What does EmployWise™ Do? EmployWise™ maximizes ROTI: Return on Talent Investment works on a simple premise: Engaged People + Efficient Processes = Higher Productivity EmployWise™ works on both the People and the Process dimensions to boosts employee productivity and along the way it also significantly cuts down on your people management costs

EmployWise™ and People EmployWise™ works on three key people dimensions Employee engagement EmployWise™ “borrows” from our vast CRM experience to help you move from Human Resource to Human Relationship Management Consistent employee experience from application to alumni Employee access to self-service information and work is empowering Work Enablement Allow employees to transact anytime, anyplace Eliminates direct HR intervention and enhances employee productivity Decision support insights Improves quality of decisions giving context specific decision support insights

EmployWise™ and Processes EmployWise™ is works on three key process dimensions: Integrated Processes Complete life-cycle management from acquisition to separation Completely automated, self-service driven processes Eliminates wastages and costly slip-ups by inter-linking each process with related ones Best-practice driven processes Brings best practices to each HR process Optimized Processes Eliminates administrative overheads on HR and ensures leaner HR teams and a scalable HR function

How Does EmployWise Work Employee Information Portal Employee Acquisition Employee Separation EmployWise™ Modules Complete and Integrated Employee Life-cycle Management Leave and Attendance Compensation and Benefits Travel and Expenses Performance Management Learning and Development

Why is EmployWise™ Unique Better Wide-and-Deep Functionality Highly Scalable Obsolescence Proof Quick Speedy deployment Customisation Free Build-as-you-go Flexibility Easy Any Time, Any Where. Highly Usable Affordable Lowest cost to acquire Lowest TCO: Total Cost of ownership Clear Payback

Employee Information Portal Comprehensive Employee Database Create an online database of comprehensive employee information. A comprehensive view of employee history with integration of information gathered from all HR process interactions across the employee life-cycle Self-update by employees Allows employees to update personal information like address, family details and new qualifications in their own folders which is otherwise hard to collect and keep updated Access to team information Employees can also view personal folders of their reports Alumni information Recognises ex-employees as alumni and retains their data even after separation linking it up in case of re-joins

Employee Self-service Portal Secure, any-time anywhere access Creates an Employees self Service portal accessible to employees on the Internet/Intranet with their own user name and password. Employee communication platform Powerful means of communication between company and employees and among employees fostering cohesive employee community Gateway to modules Employees can access all HR processes and information anytime, anyplace eliminating the need for paper based forms Intuitive interface Easy-to-use navigation tool eliminates need for employee training as people automatically learn and understand the portal layout

Employee Acquisition Module Recruitment planning Create projected recruitment plan by projecting number of positions to be added for each role over periods of time Online recruitment requisitions Authorised managers can make recruitment requests for new hire or replacements selecting from the roles for their functions Approval workflows Recruitment requests follow configurable role-wise approval workflows and only approved requests reach HR for action

Employee Acquisition Module Create and Publish open positions Flexibly design position notice and automatically publish it on your website, search firms portal, and on the EmployWise™ portal for employee referral and IJPs On-line application Candidates can apply for positions by filling in online Application Blanks, which in turn are completely flexible and customisable Coordinate interviews Candidates and interviewers are automatically intimated upon short-listing/rejection or selection Offer letters Structure compensation in line with company policy and generate offer letters based on easily defined Microsoft Word™ templates

Employee Acquisition Module Employee Record Automatic creation of basic employee record from resume application blank on acceptance of the offer at the close of the recruitment process Resume databank Create your own resume databank that allows applicants to log-in with their ID and password and update their personal details or apply for new positions Automatic databank refreshing Define rules for periodic communication to be sent to candidates seeking a resume update. Inactive resumes are purged automatically after a pre-defined period

Employee Acquisition Module Saves Time Saves valuable executive time spent in coordinating and managing recruitment process Saves Money Saves you money by replacing expensive consultant hiring with your own on-line resume databank Builds Brand Equity Improves your image among prospective employee community as a very savvy employee friendly company

Leave & Attendance Module Flexible configuration Very flexible leave and calendar configuration provides high degree of flexibility to adapt policies to future change Automatic leave accrual Automatically computes and manages applicable leave balances displayed to the employees at the time of applying for a leave Automated leave request and approval Fully automated leave work-flows with escalation saves valuable executive time spent in processing applications. Eliminates time and cost wasted in paper based leave applications and their follow-ups “ In my absence” rules Managers can delegate or hold approvals in their absence during leave to ensure continuity of work-flows and eliminate wasteful HR interventions

Leave & Attendance Module On-line Attendance logging An option and integration with external attendance logging systems combined with calendar, travel and leave system ensures a meaningful and easy generation of month-end payroll data Multiple attendance options Allows on-line attendance logging through portal as well as integration with your existing swipe card attendance logging systems or simple data uploads

Travel & Expense Module Configurable travel policy Define your own organisation-wide travel policy including deviation approval rules Online travel requisition and approval Intimation of travel plans to travel desk with travel confirmation to requestor saves valuable executive time otherwise spent in making travel arrangements On-line Expense reporting Flexible forms for reporting travel, conveyance and other business expenses with linkages to travel requisitions help control travel costs Automatically routing Employee expense claims are automatically routed for approval to managers and for payment to accounts thereby reducing employee dissatisfaction caused by delayed claim settlement

Compensation & Benefits Module Compensation structures Maintains grade-wise compensation structures which can be specifically applied to each employee. Compensation history Tracks changes in compensation structure over tenure Automated reimbursement claims Allows intelligent claims for benefits keeping track of applicability and available balances

Compensation & Benefits Module Payroll integration Generates payroll reports/data with details of new and departing employees, and days worked. Can be integrated with in-house payroll applications and third-party payroll service providers Complete financial view for employees Provides employees an easy to use, complete view of all their salary, business expenses and benefits transactions

Performance Management Module Flexible plan definition Performance management system allows you to define your own performance evaluation system. Include goals, competencies, values, training needs and development activities and career plans Review & appraisal timelines Define your plan period and review frequencies Role KPI/Competency Mapping Automatically links to employee role based KRA/KPIs and competencies Automated workflow Timelines for initiation of key activities like goal setting, reviews and approvals. Define process workflow with escalation rules for missed milestones

Performance Management Module Training need identification Identifies training needs based upon gaps in desired and actual ratings on role competencies Score aggregation Aggregation rules for multiple ratings into annual rating Talent views and insights Provides reviewers and HR a macro view of aggregate performance ratings to focus attention on deviations Aggregate views of overall employee scores by division, grades, functions Growth planning Appraisers can make confidential projections for employee career growth which automatically links to the internal recruitment process.

Performance Management Benefits Faster appraisal closure System manages all computations and aggregation saving huge HR time in compiling company-wide performance data for performance bonus calculation Enhance faith in system Keeps the process discreet and controls time-line violations ensuring higher employee satisfaction Progressive change Flexible configuration Multiple performance management methodologies allow you to easily innovate and adapt to new emerging best practices like balance score-card.

Learning & Development Module Training program inventory Create a database of internal and external training programs mapped to competencies required and link them to employee types, functions, locations etc Flexible feedback forms Create program specific feedback forms that would be automatically administered at configurable time intervals and addressed to trainees and their managers Multiple training need aggregation Training needs can be collected for performance or skill audit linked training, business need training or any interventional training. Users can even request for training programs not yet in the inventory

Learning & Development Module Powerful training calendaring Training managers can plan the training calendar based on training needs and view the impact of calendar planning decisions on training budget. Training calendar is published on the portal based on trainings scheduled Automated training program intimations Managers and trainees get automatic intimations when requested programs become available with nomination and registration actions Training record Automatic linkage to employee folder of all training needs, programs attended (or missed) and training evaluation and feedback

Learning and Development Benefits Higher ROI from training spends Links role competency requirements to individual and maps gaps to relevant training programs for focused training spends Better calendar planning Saves considerable training staff time otherwise wasted in training need identification, planning, scheduling and coordinating trainings Transfers ownership to employee and managers Self-service training need requesting, nomination and program registration ensure greater ownership of training Feedback Loop Effective training evaluation with automatic training feedback collection and post-training evaluations

Employee Separation Module Define separation workflows Employee policy set for separation with rules for notice period. Leave adjustment against notice period Automated and discreet workflow Automatically routes departmental clearances for departing employee. Allows both employee initiated as well company induced separations Pre-separation clearances Set-up task check-lists with owners across the organisation for facilitating pre-separation clearances with email intimations and escalations

Employee Separation Module Exit Interviews Define your own exit interview formats with a choice of either self-service or HR conducted exit interviews. Incorporates key metrics for precise attrition analytics Link absenteeism with termination Linkage with leave and attendance module for triggering termination related actions upon pre-defined unauthorised absence duration Saves time Considerable savings in process management and through timely payroll data correction Fosters alumni relationships Ensures that departing employees remember you positively and act as a strong reference for new hires

Reports and Views Designer Powerful yet simple reporting tool A simple report design wizard allows you to design any kind of reports or data extract Microsoft Excel™ output All reports automatically open on your desktop in Microsoft Excel™ allowing you to further analyse the data any way you want Speedy downloads Thin-client friendly data-file format ensures quick download of reports from the internet

Thank You For more information please visit www.employwise.com Or write to us at [email_address]

EmployWise Presentation

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EmployWise Presentation