Exchange 2010 Archiving And Retention
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The document discusses archiving and retention features in Microsoft Exchange Server 2010. It provides an overview of archiving and retention capabilities like personal archives, retention policies, legal holds, and journaling. It also covers how these features help with challenges around email volume, compliance retention periods, and discovery. The document demonstrates how to configure and use archives and retention holds and highlights benefits like improved user and administrative experiences and reduced costs.
Exchange 2010 Archiving And Retention
- 1. Archiving and Retention Harold WongIT Pro Evangelistblogs.technet.com/haroldwong
- 2. Archiving and Retention: An OverviewConfiguring and Using ArchiveConfiguring Retention (Legal) HoldsAgenda
- 3. Archiving and RetentionPart of Our Larger Exchange Server 2010 Compliance Story Archiving and Retention Information Protection and ControlPersonal Archive
- 6. Legal Hold
- 7. Journaling
- 13. Moderation
- 14. MailTipsWhy Archive E-mail?Key Drivers VolumeAs data volume grows, Outlook performance compromised
- 15. Mailbox quotas control volume but also encourage PSTs
- 16. PSTs add to further performance and management issues RetentionCompliance adds to volume challenges
- 17. Regulations mandate specific retention periods for relevant e-mail (SOX = 5 years, SEC rules = 6 years, HIPAA = 5-6 years) DiscoveryFRCP amendments place strict timelines on discovery of e-mail
- 18. Amendments cover all e-mail from all sources, including PSTs
- 19. Retrieval costs can be exorbitant (backup tapes, PSTs) Problems With PSTsCompliance, Cost, Reliability IT ProLitigation hold can’t be enforced
- 20. PSTs cannot be easily discovered
- 21. Lost laptop results in exposure of PSTs
- 22. Backup/recovery cost prohibitive End UserAccessible on local machine only
- 23. Cannot get to PSTs when needed
- 24. PST corruptions increase on network share
- 25. As PSTs grow, stability lessens (>5GB)E-mail Archiving TodayWhat Customers Are Telling Us Poor user experienceUnfamiliar environment
- 26. Inability to search and access archived content
- 27. Clunky experience with OLK/Outlook Web Access add-ons Complex administrative experienceOutlook add-on installation and performance issues
- 28. Separate search and management of primary and archive mailboxes
- 29. Concerns over reliability of hosted archive vendors High costsSeparate archive licenses
- 30. Additional archive management costs Configuring and Using Archivedemo
- 31. Personal ArchiveOverview A secondary mailbox that is configured by the administrator Appears alongside a user’s primary mailbox in Outlook or Outlook Web AccessPSTs can be dragged and dropped to the Personal ArchiveItems in primary mailbox can be moved automatically using retention policies Archive quota can be set separately from primary mailbox
- 32. Legal HoldEasier, More ControlFeatureBenefitsCopy edited and deleted items Enhances feature in Exchange Sever 2007 that holds automatically deleted itemsAlert notificationSends alert automatically to a user placed on hold; eliminates manual processSearch dumpsterUse multi-mailbox search to retrieve deleted or edited items indexed in dumpster folder
- 33. JournalingGreater EfficiencyFeatureBenefitsAbility to journal individual mailboxes or SMTP address (hosted archive)
- 34. Detailed reports per To/cc/bcc/Alt-Recipient and DL expansionTransport JournalingCustomers report up to 40% duplication of journal reports for example, internal/external recipients on same DL
- 35. One report is created per message
- 36. Can dramatically reduce hosted archive storage costsJournal Report De-duplication
- 37. Journal DecryptionServer Decryption Agent Include clear text copies of protected messages and attachments in journal mailboxEnable virus scanning, content filtering, and content-based rules on IRM-protected messages
- 38. Configuring Retention (Legal) Holddemo
- 39. Exchange 2010 Archiving and RetentionKey Benefits Summary Seamless user experienceMove PSTs manually into Personal Archive folder for discovery
- 40. Move items in primary mailbox automatically into Personal Archive to manage quota
- 41. Access archive through Outlook or Outlook Web Access
- 42. Apply retention policies and search across primary mailbox and Personal Archive Streamlined administrative experienceLeverage familiar Exchange management tools across all primary and archive mailboxes (retention policies, litigation hold, multi-mailbox search)
- 43. Delegate compliance-related functions to non-IT compliance officers, legal, or HR through easy-to-use interface Reduced costsNo additional archive licenses (archive is part of Exchange Server 2010 ECAL)
- 44. No separate archive to manage = lower administrative costs
- 45. Option to use DAS-SATA storage architecture to reduce storage costs Learn More About Exchange 2010Community ResourcesTechnical ResourcesGet Hands on TrainingExchange Team Blog
- 46. Exchange Forums
- 47. The New Efficiency Virtual Launch Experience
- 49. Exchange Webcasts and Podcasts www.thenewefficiency.comhttp://technet.microsoft.com/en-us/exchange/default.aspxhttp://technet.microsoft.com/en-us/exchange/bb288465.aspxTraining Offers—Exclusive for Launch Attendees www.microsoft.com/learning/careeroffershttp://msexchangeteam.com/URL herehttp://social.technet.microsoft.com/Forums/en-US/exchange2010/threads
- 50. © 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.